Bartlesville Development Authority Special Meeting

Bartlesville Development Authority Board of Trustees 201 SW Keeler Ave (Depot) Bartlesville, OK 74003 Diana Moon Adams Chair ----- SPECIAL MEETING AGENDA ----- 8:00 a.m. Jamie Bennett June 2nd, 2022 Secretary/Treasurer Call to Order -Diana Adams Drew Ihrig Minutes – Presentation of April 27th, 2022, Meeting Minutes -Diana Adams Gayle Lester Financials – Presentation of April 2022 Financial Statements -David Wood Chase Allcott Trustee (Re)appointment and Officer Election • Nominations/vote for Trustee (re)appointment for Drew Ihrig’s completed first term. • Nominations/vote electing Chair for FY 2022-23 • Nominations/vote electing Secretary/Treasurer for FY 2022-23 Ex-Officio Members Visit Bartlesville Annual Report and FY 2022-23 Budget Request – Maria Swindell Gus, Dale Copeland Executive Director Mayor • Discuss and take action on FY 2022-23 Visit Bartlesville budget request Jim Curd • Discuss and take action approving the FY 2022-23 contract with Visitor’s Inc (dba Vice Mayor Visit Bartlesville) subject to of BDA FY 2022-23 contract by the Bartlesville City Council David Wood President BDA FY 2022-23 Budget Presentation – David Wood David King Legal Counsel • Discuss and take action approving/modifying the proposed Operating Budget for presentation to the Bartlesville City Council for the FY 2022-23 allocation from the Economic Development Fund – Diana Adams • Discuss and take action approving the 2022-23 Economic Development contract between the BDA and the City of Bartlesville – David Wood Executive Session • Motion and vote to move to Executive Session pursuant to 25 O.S. Sec. 307 (C) (11) for the purpose of conferring on matters pertaining to economic development, including the transfer of property, financing, or the creation of a proposal to entice a business to locate within their jurisdiction -Diana Adams Return to Open Session • Discuss and possibly take action recommending to the Bartlesville City Council to allocate $37,264 in development assistance from the Economic Development Fund for construction of an HTeaO store under the Retail Incentive Program – Chris Batchelder Staff Reports Public Comment Adjourn The Agenda was received in the office of the City Clerk, 401 S. Johnstone Ave., Bartlesville, OK at 3:33 p.m. on Friday, May 27, 2022 and posted same day at 5:00 p.m. Jason Muninger /s / Elaine Banes City Clerk/CFO Deputy City Clerk Open Meetings Act Compliance (25 O.S. Sec. 301 et seq.): All discussion items are subject to possible action by the Bartlesville Development Authority (BDA). Official action can only be taken on items which appear on the agenda. The BDA may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda item. When more information is needed to act on an item, the BDA may refer the matter to the City Manager, Staff or City Attorney, or back to a committing or other recommending body. Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely. Agenda items requiring a public hearing as required by law will be so noted. The BDA may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.