Bartlesville Redevelopment Trust Authority Regular Meeting

REGULAR BOARD MEETING Wednesday, June 26, 2019 3:30pm City Hall, City Council Chambers 401 S. Johnstone Ave, Bartlesville, OK 74003 AGENDA I. CALL TO ORDER / ROLL CALL II. APPROVE THE MINUTES OF THE MAY 22, 2019 REGULAR MEETING III. PUBLIC COMMENT RELATED TO ITEMS ON THE AGENDA IV. ACCEPT THE MAY 2019 FINANCIALS V. BUSINESS A. CONSIDERATION AND POSSIBLE ACTION REGARDING A RESOLUTION ADOPTING AND APPROVING AN AMENDMENT TO THE TERMINATION DATE OF THE DEVELOPMENT FINANCING ASSISTANCE AGREEMENT WITH SEAN AND TARYNN FREEMEN FOR REAL PROPERTY LOCATED AT 109 SE FRANK PHILLIPS BLVD., IN BARTLESVILLE OKLAHOMA; AND CONTAINING OTHER MATTERS RELATED THERETO. (TIF1) B. CONSIDRATION AND POSSIBLE ACTION REGARDING A RESOLUTION ADOPTING AND APPROVING AN AMENDMENT TO THE DEVELOPMENT FINANCING ASSISTANCE AGREEMENT WITH WYANDOTTE PROPERTIES LLC FOR REAL PROPERTY LOCATED AT 420 & 424 SOUTH WYANDOTTE AVENUE IN BARTLESVILLE OKLAHOMA; AND CONTAINING OTHER MATTERS RELATED THERETO. (TIF2) C. CONSIDERATION AND POSSIBLE ACTION APPROVING THE TERMS AND CONDITIONS OF AN ENGAGEMENT LETTER FOR ACCOUNTING SERVICES FROM STOTTS, ARCHAMBO, MUEGGENBORG, AND BARCLAY, PC; AND CONTAINING OTHER MATTERS RELATED THERETO. D. CONSIDERATION AND POSSIBLE ACTION APPROVING THE TERMS AND CONDITIONS OF AN ENGAGEMENT LETTER FOR AUDIT PREPARATION  SERVICES FROM STOTTS, ARCHAMBO, MUEGGENBORG, AND BARCLAY, PC; AND CONTAINING OTHER MATTERS RELATED THERETO. E. CONSIDERATION AND POSSIBLE ACTION APPROVING THE TERMS AND CONDITIONS OF AN ENGAGEMENT LETTER FOR AUDIT SERVICES FROM OBER, LITTLEFIELD, PLLC; AND CONTAINING OTHER PROVISIONS RELATING THERETO. F. CONSIDERATION AND POSSIBLE ACTION ADOPTING AND APPROVING A MOTION TO ALLOW THE CHAIR AND VICE-CHAIR TO VIEW BANK STATEMENTS FOR EACH OF THE TIF DISTRICTS AT BANCFIRST; AUTHORIZING SIGNATURES ON THE ACCOUNTS; AND CONTAINING OTHER MATTERS RELATING THERETO. G. CONSIDERATION AND POSSIBLE ACTION REGARDING A MOTION TO APPROVE A PROFESSIONAL SERVCIES AGREEMENT WITH UPSTAIRS DOWNTOWN TO PERFORM UPPER-STORY REAL ESTATE FEASIBILITIES STUDY SERVICES FOR HOUSING IN DOWNTOWN BARTLESVILLE; AND CONTAINING OTHER MATTERS RELATED THERETO. H. CONSIDERATION AND POSSIBLE ACTION REGARDING THE HOLDING OF AN EXECUTIVE SESSION PURSUANT TO 25 O.S. SECTION 307(B)(4) TO DISCUSS THE EMPLOYMENT, HIRING, APPOINTMENT, PROMOTION, DEMOTION, DISCIPLINING OR RESIGNATION OF THE AUTHORITY'S EXECUTIVE DIRECTOR. I. CONSIDERATION AND POSSIBLE ACTION REGARDING A MOTION TO AMEND THE TERMS OF EMPLOYMENT OF THE BRTA DIRECTOR. J. CONSIDERATION AND POSSIBLE ACTION REGARDING A MOTION OR RESOLUTION ADOPTING AND APPROVING THE BRTA BUDGET FOR FY2020; AND CONTAINING OTHER MATTERS RELATED THERETO. K. CONSIDERATION AND POSSIBLE ACTION REGARDING A MOTION OR RESOLUTION ADOPTING AND APPROVING A TEMPORARY BUDGET FOR ONE MONTH BASED ON THE FY2019 BRTA BUDGET; AND CONTAINING OTHER MATTERS RELATED THERETO. VI. EXECUTIVE DIRECTOR’S REPORT ON ACTIVITIES IN TIF 1 & TIF 2 VII. COMMENTS AND QUESTIONS FROM THE BRTA BOARD OF TRUSTEES VIII. ADJOURN The Agenda was received and filed in the Office of the City Clerk at 2:41 p.m. on Friday, June 21, 2019 and posted in prominent public view at City Hall same day at 5:00 p.m. Jason Muninger /s/ Elaine Banes Jason Muninger, City Clerk/Finance Dir. by Elaine Banes, Deputy City Clerk