Bartlesville Redevelopment Trust Authority Special Meeting

SPECIAL BOARD MEETING Wednesday, July 1, 2020 3:30pm Per Senate Bill 661 All Trustees will attend by Video Conference The public can attend virtually at the following link https://www.cityofbartlesville.org/city-government/city-council/webcast/ AMENDED AGENDA I. CALL TO ORDER / ROLL CALL II. APPROVE THE MINUTES OF THE APRIL 22, 2020 REGULAR MEETING III. PER SENATE BILL 661 NO PUBLIC COMMENT IS HELD ON VIDEO PUBLIC MEETINGS IV. ACCEPT THE MAY 2020 FINANCIALS V. BUSINESS A. CONSIDERATION AND POSSIBLE ACTION REGARDING A RESOLUTION ADOPTING AND APPROVING A SECOND AMENDMENT TO THE FACADE IMPROVEMENT GRANT AGREEMENT WITH BARTLESVILLE COMMUNITY FOUNDATION (DOWNTOWN BARTLESVILLE LTD LIGHT UP THE VILLE PROJECT, A CONSORTIUM OF PROPERTY OWNERS), RELATING TO REAL PROPERTY AT 122 SW FRANK PHILLIPS BLVD., 116 SW FRANK PHILLIPS BLVD., 110-114 SW FRANK PHILLIPS BLVD., 100-108 SW FRANK PHILLIPS BLVD., 100 SE FRANK PHILLIPS BLVD., 110 SE FRANK PHILLIPS BLVD., 114 SE FRANK PHILLIPS BLVD., 124 SE FRANK PHILLIPS BLVD., 200 SE FRANK PHILLIPS BLVD., 206 SE FRANK PHILLIPS BLVD., 212 AND 214 SE FRANK PHILLIPS BLVD., 216 SE FRANK PHILLIPS BLVD., 220 SE FRANK PHILLIPS BLVD., 222 SE FRANK PHILLIPS BLVD., 300 SE FRANK PHILLIPS BLVD., 320 SE FRANK PHILLIPS BLVD., 101 SE FRANK PHILLIPS BLVD., 107 AND 109 SE FRANK PHILLIPS BLVD., 111 SE FRANK PHILLIPS BLVD., 115 SE FRANK PHILLIPS BLVD., 119 SE FRANK PHILLIPS BLVD., 306 SE DEWEY AVENUE, 221 AND 225 SE FRANK PHILLIPS BLVD., 227 SE FRANK PHILLIPS BLVD., AND 307 SE FRANK PHILLIPS BLVD., IN WASHINGTON COUNTY, 1  OKLAHOMA AND CONTAINING OTHER PROVISIONS RELATED THERETO. (TIF 1) B. CONSIDERATION AND POSSIBLE ACTION REGARDING A RESOLUTION ADOPTING AND APPROVING AN AMENDMENT TO THE FAÇADE IMPROVEMENT GRANT AGREEMENT WITH OZARK MOUNTAIN MAP FOR REAL PROPERTY LOCATED AT 112 EAST SECOND STREET IN WASHINGTON COUNTY, OKLAHOMA AND CONTAINING OTHER PROVISIONS RELATED THERETO. (TIF1) C. CONSIDERATION AND POSSIBLE ACTION REGARDING A RESOLUTION ADOPTING AND APPROVING AN ENVIRONMENTAL REMEMDIATION AND CODE COMPLIANCE GRANT AGREEMENT WITH NAMAN AND KATHY LEE FOR REAL PROPERTY LOCATED AT 821 SOUTH OSAGE AVENUE IN WASHINGTON COUNTY, OKLAHOMA AND CONTAINING OTHER PROVISIONS RELATED THERETO. (TIF2) D. CONSIDERATION AND POSSIBLE ACTION REGARDING A RESOLUTION ADOPTING AND APPROVING AN ENVIRONEMTAL REMEMDIATION AND CODE COMPLIANCE GRANT AGREEMENT WITH ALBERT LEE JANTZ FOR REAL PROPERTY LOCATED AT 920 SOUTH DELAWARE AVENUE IN WASHINGTON COUNTY, OKLAHOMA AND CONTAINING OTHER PROVISIONS RELATED THERETO. (TIF2) E. CONSIDERATION AND POSSIBLE ACTION REGARDING A RESOLUTION ADOPTING AND APPROVING AN ENVIRONMENTAL REMEDIATION AND CODE COMPLIANCE GRANT AGREEMENT WITH BARTLESVILLE AREA HABITAT FOR HUMANITY FOR REAL PROPERTY LOCATED AT 808 SOUTH SHAWNEE AVENUE IN WASHINGTON COUNTY, OKLAHOMA AND CONTAINING OTHER PROVISIONS RELATED THERETO. (TIF2) F. CONSIDERATION AND POSSIBLE ACTION REGARDING MOTION CORRECTING A SCRIBNER’S ERROR IN THE FIRST AMENDED INFILL HOUSING PROGRAM PLAN, A MINOR AMENDMENT, RELATING TO THE SECOND AMENDED PROJECT PLAN IN INCREMENT DISTRICT NUMBER TWO, CITY OF BARTLESVILLE, OKLAHOMA (CAPITOL HILL INCREMENT DISTRICT); REDEVELOPMENT DISTRICT OF THE CITY OF BARTLESVILLE, OKLAHOMA, PURSUANT TO THE PROVISIONS OF THE NEIGHBORHOOD REDEVELOPMENT ACT, TITLE 11, SECTIONS 40-101 ET SEQ. OF THE OKLAHOMA STATUTES; AND CONTAINING OTHER MATTERS RELATING THERETO. 2  G. CONSIDERATION AND POSSIBLE ACTION APPROVING THE TERMS AND CONDITIONS OF AN ENGAGEMENT LETTER FOR ACCOUNTING SERVICES FROM STOTTS, ARCHAMBO, MUEGGENBORG, AND BARCLAY, PC; AND CONTAINING OTHER MATTERS RELATED THERETO. H. CONSIDERATION AND POSSIBLE ACTION APPROVING THE TERMS AND CONDITIONS OF AN ENGAGEMENT LETTER FOR AUDIT PREPARATION SERVICES FROM STOTTS, ARCHAMBO, MUEGGENBORG, AND BARCLAY, PC; AND CONTAINING OTHER MATTERS RELATED THERETO. I. CONSIDERATION AND POSSIBLE ACTION APPROVING THE TERMS AND CONDITIONS OF AN ENGAGEMENT LETTER FOR AUDIT SERVICES FROM OBER & LITTLEFIELD CPA PLLC; AND CONTAINING OTHER PROVISIONS RELATING THERETO. J. CONSIDERATION AND POSSIBLE ACTION ADOPTING AND APPROVING A MOTION TO ALLOW THE CHAIR AND VICE-CHAIR TO VIEW BANK STATEMENTS FOR EACH OF THE TIF DISTRICTS AT BANCFIRST; AUTHORIZING SIGNATURES ON THE ACCOUNTS; AND CONTAINING OTHER MATTERS RELATING THERETO. K. CONSIDERATION AND POSSIBLE ACTION REGARDING THE HOLDING OF AN EXECUTIVE SESSION PURSUANT TO 25 O.S. SECTION 307(B)(4) TO DISCUSS THE EMPLOYMENT, HIRING, APPOINTMENT, PROMOTION, DEMOTION, DISCIPLINING OR RESIGNATION OF THE AUTHORITY'S EXECUTIVE DIRECTOR. L. CONSIDERATION AND POSSIBLE ACTION REGARDING A MOTION TO AMEND THE TERMS OF EMPLOYMENT OF THE BRTA DIRECTOR. VI. EXECUTIVE DIRECTOR’S REPORT ON ACTIVITIES IN TIF 1 & TIF 2 VII. COMMENTS AND QUESTIONS FROM THE BRTA BOARD OF TRUSTEES VI. ADJOURN The Amended Agenda was received and filed in the Office of the City Clerk at 2:03 p.m. on Tuesday, June 30, 2020 and posted in prominent public view at City Hall and on the City website www.cityofbartlesville.org at 2:30 p.m. Jason Muninger /s/ Elaine Banes Jason Muninger, City Clerk/CFO by Elaine Banes, Deputy City Clerk 3