Bartlesville Redevelopment Trust Authority Special Meeting

SPECIAL BOARD MEETING BARTLESVILLE REDEVELOPMENT TRUST AUTHORITY Wednesday, August 3, 2022 3:30pm City Council Chambers, City Hall 401 South Johnstone Avenue Bartlesville, OK 74003 AMENDED AGENDA I. OATH OF OFFICE II. CALL TO ORDER / ROLL CALL III. APPROVE THE MINUTES OF THE JUNE 22, 2022 REGULAR MEETING IV. PUBLIC COMMENT ABOUT ITEMS ON THE AGENDA V. ACCEPT THE JUNE 2022 FINANCIALS VI. BUSINESS 1. CONSIDERATION AND POSSIBLE ACTION APPROVING THE TERMS AND CONDITIONS OF AN ENGAGEMENT LETTER FOR ACCOUNTING SERVICES FOR FISCAL YEAR FY2023 FROM STOTTS, ARCHAMBO, MUEGGENBORG, AND BARCLAY, PC; AND CONTAINING OTHER MATTERS RELATED THERETO. 2. CONSIDERATION AND POSSIBLE ACTION APPROVING THE TERMS AND CONDITIONS OF AN ENGAGEMENT LETTER FOR AUDIT PREPARATION SERVICES FOR THE FISCAL YEAR ENDING JUNE 30, 2022, FROM STOTTS, ARCHAMBO, MUEGGENBORG, AND BARCLAY, PC; AND CONTAINING OTHER MATTERS RELATED THERETO. 3. CONSIDERATION AND POSSIBLE ACTION APPROVING THE TERMS AND CONDITIONS OF AN ENGAGEMENT LETTER FOR AUDIT SERVICES FOR THE FISCAL YEAR ENDING JUNE 30, 2022, FROM OBER, LITTLEFIELD, CERTIFIED PUBLIC ACCOUNTANTS, PLLC; AND CONTAINING OTHER MATTERS RELATED THERETO. 4. CONSIDERATION AND POSSIBLE ACTION REGARDING A RESOLUTION ADOPTING AND APPROVING AN EXTENSION TO THE ENVIRONMENTAL 1  REMEDIATION AND CODE COMPLIANCE GRANT AGREEMENT WITH LARRY MILLION, AN INDIVIDUAL RESIDING IN TULSA, OKLAHOMA, FOR REAL PROPERTY LOCATED AT 101 SOUTH CHOCTAW AVENUE IN WASHINGTON COUNTY, OKLAHOMA AND CONTAINING OTHER PROVISIONS RELATED THERETO. (TIF2) 5. CONSIDERATION AND POSSIBLE ACTION REGARDING A RESOLUTION ADOPTING AND APPROVING A SECOND EXTENSION TO THE ENVIRONMENTAL REMEDIATION AND CODE COMPLIANCE GRANT AGREEMENT WITH WILD KORN MANAGEMENT LLC A TEXAS LIMITED LIABILITY COMPANY, FOR REAL PROPERTY LOCATED AT 500 SOUTH CHOCTAW AVENUE IN WASHINGTON COUNTY, OKLAHOMA AND CONTAINING OTHER PROVISIONS RELATED THERETO. (TIF2) 6. CONSIDERATION AND POSSIBLE ACTION REGARDING THE HOLDING OF AN EXECUTIVE SESSION PURSUANT TO 25 O.S. SECTION 307(B)(4) TO DISCUSS THE EMPLOYMENT, HIRING, APPOINTMENT, PROMOTION, DEMOTION, DISCIPLINING OR RESIGNATION OF THE AUTHORITY'S EXECUTIVE DIRECTOR. 7. CONSIDERATION AND POSSIBLE ACTION REGARDING THE AMENDMENT OF THE TERMS OF EMPLOYMENT OF THE BRTA DIRECTOR. 8. CONSIDERATION AND POSSIBLE ACTION REGARDING A MOTION OR RESOLUTION ADOPTING AND APPROVING THE BRTA BUDGET AMENDMENT FOR FY2023. 9. CONSIDERATION AND POSSIBLE ACTION REGARDING A MOTION OR RESOLUTION TO CLOSE THE BRTA PLEDGED APPORTIONMENT FUND ACCOUNT AT BANCFIRST AND DISTRIBUITE THE REMAINING FUNDS TO THE BRTA TIF 1 – DOWNTOWN ACCOUNT. VII. DIRECTOR’S REPORT OF ACTIVITIES IN TIF 1 AND TIF 2 VIII. COMMENTS AND QUESTIONS FROM THE BRTA BOARD OF TRUSTEES IX. ADJOURN The Amended Agenda was filed in the Office of the City Clerk, City Hall, 401 S. Johnstone, Bartlesville, Oklahoma, at 2:31 p.m. on July 29, 2022 and posted same day at 5:00 p.m. Jason Muninger /s/ Elaine Banes Jason Muninger, City Clerk by Deputy Clerk 2 Open Meeting Act Compliance (25 O.S. Sec. 301 et seq.) All discussion items are subject to possible action by the BRTA. Official action can only be taken on items which appear on the agenda. BRTA may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda item. When more information is needed to act on an item, BRTA may refer the matter to staff, the BRTA Attorney, or back to a committee. Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely. Agenda items requiring a public hearing as required by law will be so noted. BRTA may at their discretion change the order of the business agenda items. The City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation. 3