Bartlesville Redevelopment Trust Authority Special Meeting

SPECIAL BOARD MEETING Wednesday, July 10, 2024 3:30pm City Council Chambers, City Hall 401 South Johnstone Avenue Bartlesville, OK 74003 AGENDA I. CALL TO ORDER / ROLL CALL II. APPROVE THE MINUTES OF THE JUNE 26, 2024 REGULAR MEETING III. PUBLIC COMMENT ABOUT ITEMS ON THE AGENDA IV. BUSINESS 1. CONSIDERATION AND POSSIBLE ACTION TO APPROVE AMENDMENT #1 TO THE DISPOSITION AND DEVELOPMENT AGREEMENT BETWEEN THE CITY OF BARTLESVILLE, THE BARTLESVILLE REDEVELOPMENT TRUST AUTHORITY, BUFFALO ROAM STUDIOS LLC, AND 520 S OSAGE, LLC, AND CONTAINING OTHER PROVISIONS RELATED THERETO. (TIF1 – COMMERCIAL) 2. CONSIDERATION AND POSSIBLE ACTION APPROVING THE TERMS AND CONDITIONS OF AN ENGAGEMENT LETTER FOR ACCOUNTING SERVICES FOR FISCAL YEAR FY2025 FROM STOTTS, ARCHAMBO, MUEGGENBORG, AND BARCLAY, PC; AND CONTAINING OTHER MATTERS RELATED THERETO. 3. CONSIDERATION AND POSSIBLE ACTION APPROVING THE TERMS AND CONDITIONS OF AN ENGAGEMENT LETTER FOR AUDIT PREPARATION SERVICES FOR THE FISCAL YEAR ENDING JUNE 30, 2025, FROM STOTTS, ARCHAMBO, MUEGGENBORG, AND BARCLAY, PC; AND CONTAINING OTHER MATTERS RELATED THERETO. 4. CONSIDERATION AND POSSIBLE ACTION APPROVING THE TERMS AND CONDITIONS OF AN ENGAGEMENT LETTER FOR AUDIT SERVICES FOR THE FISCAL YEAR ENDING JUNE 30, 2024, FROM OBER, LITTLEFIELD, CERTIFIED PUBLIC ACCOUNTANTS, PLLC; AND CONTAINING OTHER MATTERS RELATED THERETO. 5. CONSIDERATION AND POSSIBLE ACTION REGARDING THE HOLDING OF AN EXECUTIVE SESSION PURSUANT TO 25 O.S. SECTION 307(B)(4) TO DISCUSS THE EMPLOYMENT, HIRING, APPOINTMENT, PROMOTION, DEMOTION, DISCIPLINING OR RESIGNATION OF THE AUTHORITY'S EXECUTIVE DIRECTOR. 6. CONSIDERATION AND POSSIBLE ACTION REGARDING THE AMENDMENT OF THE TERMS OF EMPLOYMENT OF THE BRTA DIRECTOR. 1  7. CONSIDERATION AND POSSIBLE ACTION REGARDING A MOTION OR RESOLUTION ADOPTING AND APPROVING THE BRTA BUDGET FOR FY2025. V. COMMENTS AND QUESTIONS FROM THE BRTA BOARD OF TRUSTEES VI. ADJOURN The Agenda was filed in the Office of the City Clerk, 401 S. Johnstone Avenue, Bartlesville, Oklahoma, at 10:46 a.m. on July 5, 2024 and posted in prominent public view at City Hall same day at 12:30 p.m. Jason Muninger /s/ Elaine Banes Jason Muninger, City Clerk/CFO by Elaine Banes, Deputy City Clerk Open Meeting Act Compliance (25 O.S. Sec. 301 et seq.) All discussion items are subject to possible action by the BRTA. Official action can only be taken on items that appear on the agenda. The BRTA may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda item. When more information is needed to act on an item, the BRTA may refer the matter to staff, the BRTA Attorney, or back to a committee. Under certain circumstances, items are deferred to a specific later date or stricken from the agenda entirely. Agenda items requiring a public hearing as required by law will be so noted. The BRTA may, at their discretion, change the order of the business agenda items. The City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation. 2