City Council Meeting (Immediately following BMA Meeting)

REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, May 5, 2025 Immediately following the Bartlesville Municipal Authority City Hall, Council Chambers Special Meeting 401 S. Johnstone Avenue beginning at 5:30 p.m. Bartlesville, OK 74003 James S. Curd, Jr., Mayor 918-338-4282 AMENDED AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Curd. 2. Roll Call and Establishment of a Quorum. 3. Public Comments on Agenda Items. 4. City Council Announcements and Proclamations. • National Day of Prayer – May 1, 2025 • Flood Insurance Month – May, 2025 • Frontline Worker Appreciation Month – May, 2025 5. Authorities, Boards, Commissions and Committee Openings • One opening on the Bartlesville Area History Museum Trust Authority • One Opening on the Bartlesville Library Trust Authority • One opening on the Street and Traffic Committee • Two openings on the White Rose Cemetery Board 6. Consent Docket a. Approval of Minutes i. The Regular Meeting Minutes of April 7, 2025. ii. The Special Meeting Minutes of April 22, 2025. iii. The Special Workshop Meeting Minutes of April 28, 2025. b. Approval and Ratification of Agreements, Contracts, Engagement Letters, Leases, MOU’s, Change Orders, and Proposals. i. Airport Hangar Lease Agreement between the City of Bartlesville/Bartlesville Municipal Airport and Buffalo Wings LLC and Wings of Change Ministries to reflect the rent increase to fair market value with the addition of a CPI-U annual increase component. ii. Proposal from Midwest Infrastructure Coatings to install an interior coating system on selected sanitary sewer manholes in the amount of $17,480. iii. Task Order No. 5 to the Master Services Agreement with Parkhill, Smith and Cooper for Airport Consulting Services, covered through a BDA Grant. iv. Proposal for the foreUP Point of Sale Golf Course software in an annual amount of $8,988.  v. Right-of-Way Donation Agreement with Ron and Retta Revard for additional public right-of-way along the east side of Madison Boulevard north of Tuxedo Boulevard. vi. Change Order No. 1 to Grant No. AIP 3-40-0007-019-2024, ODAA BVO-24-FS Reducing total existing contract amount from $1,531,325.00 to new contract amount of $1,510,206.50. c. Approval of Oklahoma Municipal Assurance Group Ballot i. Approve casting City of Bartlesville votes for incumbents Lindsey Moak from El Reno and Vicki Patterson from Broken Bow to the Oklahoma Municipal Assurance Group (OMAG) Board of Trustees. d. Receipt of Bartlesville NEXT Progress Report i. Bartlesville NEXT Progress Report April 2025. e. Receipt of Financials i. Interim financials for nine months ending March 31, 2025. f. Receipt of Bids i. Bid No. 2024-2025-015R 2024-2025-015 Operation Yard Sheds ii. Bid No. 2024-2025-016 Bartlesville 2025 Preventive Maintenance Streets Project 7. Discuss and take possible action to award Bid No. 2024-2025-015R 2024-2025-015 for Operation Yard Sheds. Presented by Vice Mayor Dorsey. 8. Discuss and take possible action to award Bid No. 2024-2025-016 for the Bartlesville 2025 Preventative Maintenance Streets Project. Presented by Vice Mayor Dorsey 9. Public Hearing and possible action on a request by Michael and Sheila Wood to close a portion of the Drainage & Utility Easement located on the east side of Lot 6, Block 2, Southern Hills Addition, Phase Two Addition, Bartlesville, Washington County, Oklahoma. Presented by Micah Siemers, P.E., Director of Engineering. 10. A public hearing on and possible action to adopt an Ordinance annexing a 27.015 acre, more or less, tract of land legally described as in the SW/4 SW/4 of Section 3, Township 26 North, Range 12 East of the Indian Base and Meridian, Osage County, Oklahoma, together with adjoining right-of-way for U.S. Highway 60, to be zoned M-2 General Industrial/PUD., and to amend the Comprehensive plan to include said territory in the Miscellaneous Context Area and the Industry and Trade Character Area, located east of the Bartlesville Municipal Airport (the former Siemens property). Presented by Larry Curtis, Director of Community Development. 11. Public hearing and possible action on a Resolution adopting the City of Bartlesville Budget for Fiscal Year 2025-2026 and establishing budget amendment authority, authorizing the cancellation of encumbrances which are not due and payable as of June 30, 2025, and re- appropriating amounts of cancelled encumbrances to the same fund and department for Fiscal Years 2025-2026. Presented by Jason Muninger, CFO/City Clerk. 12. Discuss and take possible action to approve the Capital Improvements Program (CIP) Budget for Fiscal Year 2025-2026. Presented by Micah Siemers, P.E., Director of Engineering. 13. Presentation and receipt of the FY 2024-2025 Annual Report of the Bartlesville Development Authority, and take possible action to approve the proposed operating  budget for FY 2025-2026, appropriating funds from the Economic Development Fund to support annual operations. Presented by David Wood, President, Bartlesville Development Authority. 14. Discuss and take possible action to approve the annual contract between the City of Bartlesville and the Bartlesville Development Authority for Economic Development Services for the period of July 1, 2025 through June 30, 2026. Presented by David Wood, President, Bartlesville Development Authority. 15. Discuss and take possible action on a recommendation by the Bartlesville Development Authority to appropriate $600,000 from the Economic Development Fund to Paxterra, LLC/Metal Goods Manufacturing to be utilized toward the purchase and renovation of property located at 417 W. 8th Street supporting the addition of 40 employees. Presented by Chris Batchelder, Vice President, Bartlesville Development Authority. 16. Presentation and receipt Visitors Inc. FY 2024-25 Annual Report, and take possible action to approve the Visitors Inc. Fiscal Year 2025-26 Operating Budget. Presented by Maria Gus, Executive Director, Visit Bartlesville. 17. Presentation, discussion and possible action to approve a resolution of the City Council adopting amendments of the Endeavor 2045 Comprehensive Plan for the City of Bartlesville. Presented by Larry Curtis, Director of Community Development. 18. New Business. 19. City Manager and Staff Reports. 20. City Council Comments and Inquiries. 21. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5:30 p.m. on Thursday, May 1, 2025. Jason Muninger /s/ Elaine Banes Jason Muninger, City Clerk/CFO by Elaine Banes, Deputy City Clerk City of Bartlesville Website: https://www.cityofbartlesville.org/city-government/city-council/meeting-agendas/ Live Streaming: https://www.cityofbartlesville.org/city-government/city-council/webcast/ Cable Viewing on Sparklight: Channel 56 Open Meetings Act Compliance (25 O.S. Sec. 301 et seq.): all discussion items are subject to possible action by the City Council. Official action can only be taken on items which appear on the agenda. The City Council may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda item. When more information is needed to act on an item, the City Council may refer the matter to the City Manager, Staff or City Attorney, or back to a committee or other recommending body. Under certain circumstance, items are deferred to a specific later date or stricken from the agenda entirely. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.