City Council Regular Agenda

REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, November 4, 2019 at 7 p.m. Mayor Dale Copeland City Hall, Council Chambers 918-338-4282 401 S. Johnstone Avenue Bartlesville, OK 74003 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll Call and Establishment of a Quorum. 3. The invocation will be provided by Pastor Stephen Carl, First Presbyterian Church. 4. Citizens to be heard. 5. City Council Announcements and Proclamations. • Extra Mile Day November 1, 2019 • Small Business Saturday, November 30, 2019 6. Authorities, Boards, Commissions and Committee Openings • One opening on the City Planning Commission • One opening on the Bartlesville Library Board 7. Consent Docket a. Approval of Minutes i. The Regular Meeting Minutes of October 7, 2019. b. Approval of Resolutions i. Resolution for the selection of Pre-Qualified Engineering Consulting Firm to perform bridge inspections between April 2020 and April 2022. c. Approval of Agreements, Contracts, and Engagement Letters i. A contract between the City of Bartlesville/Bartlesville Public Library Literacy Services and the Oklahoma Department of Libraries regarding grant monies to pay the salary for the Literacy Assistant Position in the amount of $10,000. ii. Two contracts between the City of Bartlesville/Bartlesville Public Library and Johnson Controls to extend preventative maintenance on the Library’s HVAC system. iii. A HUD Hope VI Main Street Grant Redevelopment Agreement between the City of Bartlesville, The Bartlesville Redevelopment Trust Authority and Johnstone OK Partners LLC to revitalize The Apartments at Hotel Phillips. d. Declaration of Surplus Property i. Declaration of Unit #F-1000 1998 Ferrara 1500 GMP Pumper Fire Truck as surplus property. e. Receipt of Financials i. Interim financials for one month ending July 31, 2019 ii. Interim financials for two months ending August 30, 2019  f. Receipt of Bids i. Bid No. 2019-2020-016 for One (1) Compact SUV for the Community Development Department. 8. Receive bids for the purchase of $2,000,000 Combined Purpose General Obligation Bonds, Series 2019A of the City and vote to award said Bonds to the lowest bidder complying with the notice of sale and instructions to bidders or to reject all bids. Presented by Nate Ellis, The Public Finance Law Group, PLLC. 9. Discuss and take action to approve an Ordinance providing for the issuance of Combined Purpose General Obligation Bonds, Series 2019A in the sum of $2,000,000 by the City of Bartlesville, Oklahoma, authorized at an election duly called and held for such purpose; prescribing form of Bonds; providing for registration thereof; designating the Registrar for the issue; providing for levy of an annual tax for the payment of principal and interest on the Bonds and fixing other details of the issue; approving the forms of a Continuing Disclosure Agreement and an Official Statement; authorizing executions and actions necessary for the issuance and delivery of the Bonds; and declaring an emergency. Presented by Nate Ellis, The Public Finance Law Group, PLLC. 10. Receive bids for the purchase of $600,000 General Obligation Limited Tax Bonds, Series 2019B of the City and vote to award said Bonds to the lowest bidder complying with the notice of sale and instructions to bidders or to reject all bids. Presented by Nate Ellis, The Public Finance Law Group, PLLC. 11. Discuss and take action to approve an Ordinance providing for the issuance of General Obligation Limited Tax Bonds, Series 2019B in the sum of $600,000 by the City of Bartlesville, Oklahoma, authorized at an election duly called and held for such purpose; prescribing form of Bonds; providing for registration thereof; designating the Registrar for the issue; providing for levy of an annual tax for the payment of principal and interest on the Bonds and fixing other details of the issue; approving the forms of a Continuing Disclosure Agreement and an Official Statement; authorizing executions and actions necessary for the issuance and delivery of the Bonds; and declaring an emergency. Presented by Nate Ellis, The Public Finance Law Group, PLLC. 12. Discuss and take action to approve a proposed Economic Development Agreement between the City of Bartlesville, the Bartlesville Development Authority, and Service and Manufacturing Corporation. Allocating up to $150,000 from the Economic Development Fund upon the formal approval of the BDA Board of Trustees. Presented by Jess Kane, City Attorney. 13. Discuss and take action to allow the two existing Jane Phillips Medical Center/Ascension St. John signs to remain in the existing locations within the City right-of-way and be resized and updated as proposed. Presented Lisa Beeman, Director of Community Development. 14. Discuss and take action on a proposed Bicycle Safety Action Plan for the City of Bartlesville. Presented by Lisa Beeman, Director of Community Development and Park Planning. 15. Discuss and take possible action to reallocate $150,000 of General Obligation Bond Funds to the Tower Center at Unity Square Project for the installation of an interactive water feature and authorize the Tower Center Design Committee to conduct an art competition in order to solicit bids. Presented by Councilman Curd. 16. New Business.  17. City Manager and Staff Reports. 18. City Council Comments and Inquiries. 19. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5:00 on Thursday, October 31, 2019. Jason Muninger /s/ Elaine Banes Jason Muninger, City Clerk/CFO by Elaine Banes, Deputy City Clerk All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.