City Council Regular Meeting

REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, October 3, 2016 7 p.m. City Hall, Council Chambers Mayor Tom Gorman 401 S. Johnstone Avenue 918-338-4282 Bartlesville, OK 74003 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Gorman. 2. Roll Call and Establishment of a Quorum. 3. The Invocation will be provided by Pastor Chuck McCarthy, Bible Church of Bartlesville. 4. Citizens to be heard. 5. City Council Announcements and Proclamations. • Mental Illness Awareness Week October 2-8, 2016. • Walk to School Day, October 5, 2016 • Project Fit America at Hoover Elementary School October 7, 2017 6. Authorities, Boards, Commissions and Committee Openings • One opening on the Ambulance Commission • One opening on the City Planning Commission • Two openings on the Sanitary Sewer Improvement Oversight Committee • One opening on the Tree Committee • Two openings on the White Rose Cemetery Board 7. Consent Docket a. Approval of Minutes i. The Regular Meeting Minutes of Tuesday, September 6, 2016. b. Approval of Appointment or Ratification to Authorities, Boards, Commissions and Committees i. Reappointment of Mr. Joe Beffer to an additional three-year term on the Board of Adjustment at the recommendation of Mayor Gorman. ii. Ratification of Max Lutke, David Nickel, Bill Covell, and David Nelson to three year terms on the Bartlesville Redevelopment Trust Authority at the recommendation of Mayor Gorman. c. Approval of Agreements and Contracts i. Approval to authorize the Mayor to execute a maintenance agreement with the Oklahoma Department of Transportation for the new traffic signals at the entry into the silver Lake Village Development on Highway 60 (Adams Boulevard). ii. Approval of Agreements with the Johanson Group for Compensation and Classification Study in the amount of $23,500 for the study and $400 a month for license and support. d. Approval of Modification to Bid Award i. Approval of modification to the Sodium Permanganate bid award for the Water Treatment Plant and award of bid to F2 Industries in the amount of $.0794/lb. e. Approval of Change Order i. Approval of Change Order No. 1 for the Price Fields Phase II Project which will replace the LED lighting package with a metal halide lighting package similar to the existing Phase I system, resulting in a reduction of the total contract price by $115,000 with McAnaw Construction. f. Approval of a Resolution i. Approval of a resolution necessary to allow Capital Investment Fees to be deposited directly in the Capital Reserve Fund.  g. Exercise of Option i. Exercise of an option for the purchase of property located along the east edge of the MJ Lee Lake area as indicated in the property purchase option dated July 11, 2016 between the City of Bartlesville and Elizabeth Cone for $27,000. h. Receipt of Annual Report i. Receipt of the 2015 Annual Report for the Chickasaw Wastewater Treatment Plant. i. Receipt of Financials i. Receipt of Interim Financials for the month ended July 31, 2016. ii. Receipt of Interim Financials for the month ended August 31, 2016. j. Receipt of Bids i. Bid No. 2016-2017-019R for 1¼ ton 4x4 Cab and Chassis for Water Utilities. ii. Bid No. 2016-2017-022 for Gasoline & Diesel Fuel for Public Works. iii. Bid No. 2016-2017-023 for Bucket Truck with Flat Bed for Public Works. iv. Bid No. 2016-2017-024 for One Three Quarter Ton Cab & Chassis with single rear wheels and utility service body for Public Works. 8. Discuss and take action to award Bid No. 2016-2017-019R for 1¼ Ton 4x4 Cab and Chassis. Presented by Mr. Kane. 9. Discuss and take action to award Bid No. 2016-2017-022 for Gasoline & Diesel Fuel for Public Works. Presented by Vice Mayor Copeland. 10. Discuss and take action to award Bid No. 2016-2017-023 for Bucket Truck with flat Bed for Public Works. Presented by Vice Mayor Copeland. 11. Discuss and take action to award Bid No. 2016-2017-024 for One Three Quarter Ton Cab & Chassis with single rear wheels and utility service body for Public Works. Presented by Vice Mayor Copeland. 12. A public hearing and consideration of a request from Randy Weatherly of Ambler Architects to close a portion of a 20’ water pipe line easement located on Lot 28, Stonebridge Addition. Presented by Micah Siemers, P.E., Director of Engineering. 13. Discuss and take action on an application from Randy Weatherly, on behalf of Ambler Architects, for Final Plat approval of a 7-lot development to be known as the Cottages at Stonebridge, legally described as Tract B, Stonebridge Addition, City of Bartlesville, Washington County, Oklahoma. Presented by Micah Siemers, P.E. Director of Engineering. 14. Presentation, discussion and approval of a resolution adopting the Washington County Multi- Jurisdictional Multi-Hazard Mitigation Plan. Presented by Nancy Warring, Grants Administrator. 15. Presentation of the long term capital needs for the City of Bartlesville. Presented by Councilmember Kane and Terry Lauritsen, Director of Water Utilities. 16. City Manager and Staff Reports. 17. City Council Comments and Inquiries. 18. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5 p.m. on Thursday, September 29, 2016. /s/ Elaine Banes Michael Bailey, City Clerk by Elaine Banes, Deputy City Clerk Administrative Director/CFO All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.