City Council Regular Meeting

REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, May 1, 2017 7 p.m. City Hall, Council Chambers Mayor Dale Copeland 401 S. Johnstone Avenue 918-338-4282 Bartlesville, OK 74003 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll Call and Establishment of a Quorum. 3. The Invocation will be provided by Associate Pastor Tari Carbaugh, Bartlesville First Church. 4. Citizens to be heard. 5. City Council Announcements and Proclamations. • Flood Insurance Month May, 2017. 6. Authorities, Boards, Commissions and Committee Openings • One opening on the Ambulance Commission • One opening on the Bartlesville Library Trust Authority • One opening on the Bartlesville Redevelopment Trust Authority • One opening on the Sanitary Sewer Improvement Oversight Committee • One opening on the Tree Committee • One opening on Visitor’s Inc. • One opening on the White Rose Cemetery Board 7. Consent Docket a. Approval of Minutes i. The Special Meeting Minutes of April 13 and April 17, 2017. b. Approval and/or Ratification of Appointments and Reappointments to Authorities, Boards, Commissions and Committees i. Reappointment of Ms. Pam Crawford to an additional term on the Bartlesville Library trust Authority at the recommendation of Vice Mayor Kane. c. Approval of Agreements and Contracts i. Professional Service Contract with Brown Engineers LLC for engineering design services to add a generator to the Circle Mountain Pump Station. ii. Memorandum of Agreement between the Bartlesville Police Department and the Office of the District Attorney for the Eleventh Judicial District to share equally (50%) in all forfeitures which the Bartlesville Police Department is the arresting agency and/or participates in the seizure of the forfeitable property. d. Approval of Revocation of Policy i. To revoke policy adopted in 2004 pertaining to the Service and Consumption of Intoxicating Alcoholic Beverages in Downtown Bartlesville. e. Approval of Determination of Surplus Property i. To declare the Art Center Building in Johnstone Park surplus and authorize removal. f. Approval of Vote on OMAG Board i. Vote to reelect Earl Burson, Janice Cain, and Pam Polk to the Oklahoma Municipal Assurance Group (OMAG) Board of Trustees.  g. Receipt of Financials i. Interim Financials for the Seven Months Ended January 31, 2017 ii. Interim Financials for the Eight Months Ended February 28, 2017 iii. Interim Financials for the Nine Months Ended March 31, 2017 h. Receipt of Bids i. Bid 2016-2017-038 for Concrete Street Rehabilitation-Sirrocco Place, Moonlight Drive and Skyline Drive. ii. Bid No. 2016-2017-040 for Asphalt Rehabilitation-Osage, Rogers, Penn, Lannom and Spruce. 8. Discuss and take action on the transfer of ownership of Caboose No. 2259 and Tank Car No. 930 at the display from the Friends of 940 to the City of Bartlesville. Presented by Dan Droege, Friends of 940. 9. Discuss and take action to approve the acceptance of a 25-year lease agreement for Stock (cattle) Car No. 26754 between the Osage County Historical Society and the Friends of 940 and the City of Bartlesville in the amount of $1 per year. Presented by Dan Droege, Friends of 940. 10. Discuss and take action to receive a modular office building as a donation from Armstrong Bank. Presented by Lisa Beeman, Director, Community Development and Parks Planner. 11. Discuss and take action on an appeal filed by Clayton Black of an order to remove two structures located at 911 SE Dewey Avenue aka 911 ½ SE Dewey Ave, Bartlesville, Oklahoma. This appeal was continued by the City Council at their April 3, 2017 City Council Meeting. Presented by Larry Silver, Supervisor, Neighborhood Services. 12. New Business 13. City Manager and Staff Reports. 14. City Council Comments and Inquiries. 15. Recess to the 1st floor conference room for a workshop session to discuss the findings of the Downtown Landscape Task Force as established by Resolution #3405. 16. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5 p.m. on Thursday, April 27, 2017. /s/ Elaine Banes Michael Bailey, City Clerk by Elaine Banes, Deputy City Clerk Administrative Director/CFO All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.