City Council Regular Meeting

REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, July 3, 2017 7 p.m. City Hall, Council Chambers Mayor Dale Copeland 401 S. Johnstone Avenue 918-338-4282 Bartlesville, OK 74003 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll Call and Establishment of a Quorum. 3. The Invocation will be provided by Deacon Lauri Watkins, St. Luke’s Episcopal Church. 4. Citizens to be heard. 5. City Council Announcements and Proclamations. 6. Authorities, Boards, Commissions and Committee Openings • One opening on the Ambulance Commission • One opening on the Bartlesville Library Trust Authority • One opening on the Bartlesville Redevelopment Trust Authority • One opening on the Board of Adjustment • One opening on the Sanitary Sewer Improvement Oversight Committee • One Opening on the Park Board • One opening on the Tree Committee • One opening on Visitor’s Inc. • One opening on the White Rose Cemetery Board 7. Consent Docket a. Approval of Minutes i. The Regular Minutes of June 5, 2017. b. Approval and/or Ratification of Appointments and Reappointments to Authorities, Boards, Commissions and Committees i. Ratification of the reappointment of Mr. Bob Fraser and Mr. Martin Garber to additional three year terms on the Bartlesville Development Authority at the recommendation of Mayor Copeland. c. Approval of Agreements and Contracts i. An Airport Hangar Lease Agreement for the Bartlesville Municipal Airport between the City of Bartlesville, ConocoPhillips Company and Joshua Monday for rental of T-Hangar B-3 at the Bartlesville Municipal Airport. ii. A Master Services and Purchasing Agreement between the City of Bartlesville and Axon Enterprise, Inc. for tasers for the Police Department. iii. A Lease between the City of Bartlesville and R.K. Black, Inc. for lease and maintenance for a copier for the Police Department. iv. Planned Service Contracts between the City of Bartlesville and Johnson Controls for the Library’s preventative maintenance on the HVAC System – Facility Maintenance/Controls and Temperature/Pneumatic Controls. v. Between the City of Bartlesville and Luis Ortiz to lease a portion of the 4th floor of City Hall, 401 S. Johnstone Ave, Bartlesville, Oklahoma. d. Approval of Memorandums of Understanding i. Between the City of Bartlesville and the Bartlesville Professional Fire Fighters, Local 200, International Association of Fire Fighters. ii. Between the City of Bartlesville and the Fraternal Order of Police, Lodge 117.  e. Approval of a Certificate of Correction of Street Name on Plat i. Correction to the final plat of the Cottages at Stonebridge changing the name of the one and only street from Surrey Circle to Sheffield Lane. f. Declaration of Surplus Property and Approval of Donation i. Declare two 2007 Chevrolet Impala police vehicles surplus and approve donation of said vehicles to the Nowata County Sheriff’s Office. g. Receipt of Financials i. Interim Financial Statement for the ten months ended April 30, 2017. ii. Interim Financial Statement for the eleven months ended May 31, 2017. h. Receipt of Bids i. Bid No. 2016-2017-042 for New Fire Pumper ii. Bid No. 2016-2017-043 for Portable 2 Way VHF Radios & Accessories iii. Bid No 2017-2018-001 for Water and Wastewater Line Repair Materials iv. Bid No. 2017-2018-002 for Water Treatment Chemicals 8. Public Hearing for the purpose of obtaining citizen views of CDBG needs and the development of activities being proposed for CDBG funding for submission of a FY 2017 CDBG small Cities Set-Aside Program. Presented by Natasha Riley, AICP, Assistant City Planner, Community Development. 9. Discuss and take action to ratify officers of the Bartlesville Development Authority 2017-2018 - Chairman, Bob Fraser, Secretary, Lori Roll, Treasurer, Ford Drummond. Presented by David Wood, President, Bartlesville Development Authority. 10. Discuss and take action to receive the Bartlesville Development Authority Annual Report, and approve the FY 2017-2018 BDA Budget and appropriation request. Presented by David Wood, President, Bartlesville Development Authority. 11. Discuss and take action to approve the renewal of the Bartlesville Development Authority Economic Development Agreement. Presented by David Wood, President, Bartlesville Development Authority. 12. New Business 13. City Manager and Staff Reports. 14. City Council Comments and Inquiries. 15. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5 p.m. on Thursday, June 29, 2017. /s/ Elaine Banes Michael Bailey, City Clerk by Elaine Banes, Deputy City Clerk Administrative Director/CFO All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.