City Council Regular Meeting

REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, August 6, 2018 7:00 p.m. City Hall, Council Chambers Mayor Dale Copeland 401 S. Johnstone Avenue 918-338-4282 Bartlesville, OK 74003 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll Call and Establishment of a Quorum. 3. The Invocation will be provided by Pastor Chuck McCarthy, Bible Church of Bartlesville. 4. Citizens to be heard. 5. City Council Announcements and Proclamations. 6. Authorities, Boards, Commissions and Committee Openings • One opening on the Bartlesville Area History Museum • One opening on the Bartlesville Redevelopment Trust Authority • One opening on the Construction and Fire Codes Appeals Board • Three openings on the Transportation Committee • Two openings on the White Rose Cemetery Board 7. Consent Docket a. Approval of Minutes i. The Special Meeting Minutes of July 9, 2018. b. Approval and/or Ratification of Appointments and Reappointments to Authorities, Boards, Commissions and Committees i. Approve the appointment of Mr. Zac Henderson to a three-year term on the Adams Municipal Golf Course Operating Committee at the recommendation of Mayor Copeland. c. Approval of Agreements and Contracts i. Approve a Professional E-Rate Management Fee Schedule Agreement between the Bartlesville Public Library and Kellogg & Sovereign Consulting, LLC for services to prepares and file forms for the Library to receive e-rate monies. ii. Approve a Janitorial Agreement between the City of Bartlesville and Spencer Management, Inc. for services provided for City Hall, Police Station and the Library. iii. Approve a Short Form Construction Contract between the City of Bartlesville and Ubanhaus Custom Co. for the site work and installation of shelters at Civitan Park and Sooner Park. iv. Approve a Financial Renewal and Term Amendment between the City of Bartlesville and UMR, Inc. for employee health insurance. v. Approve an agreement between the City of Bartlesville and Nehemiah Community Development Corporation regarding liens and proposed development of property located at 519 Santa Fe Avenue. vi. Approve a Community Literacy Grant Contract FY 2019 between the Oklahoma Department of Libraries and the Bartlesville Public Library Literacy Services. vii. Approve a Literacy Assessment Contract between the Oklahoma Department of Libraries and the Bartlesville Public Library Literacy Services. d. Approve Authorization to Submit a Notification of Intent i. Authorization to complete and submit a Notification of Intent as required by the Oklahoma Tourism and Recreation Department as a condition of receiving a $132,700 Recreational Trails Program Grant.  e. Approval of Resolution i. Approve a resolution amending the Budget of the City of Bartlesville, Oklahoma for Fiscal Year 2018-2019 to appropriate G.O. Bond proceeds from the sale of the City’s 2018A and 2018B Bond Issues. f. Approval of Financials i. Interim Financial Statements for 9th month ending March 31, 2018. ii. Interim Financial Statement for 10th month ending April 30, 2018. iii. Interim Financial Statement for 11th month ending May 31, 2018. g. Receipt of Bids i. Bid No. 2018-2019-007 for Mountain Road Asphalt Rehabilitation Project ii. Bid No. 2018-2019-009 for Johnstone Park Parking Lot- 2017 CDBG Project 8. Discuss and take action to award Bid No. 2016-2017-039 for 2016 Safe Routes to School. Presented by Councilman Dorsey. 9. Discuss and take action to award Bid No. 2018-2019-003 for Rock Salt. Presented by Vice Mayor Kane. 10. Discuss and take action to award Bid No. 2018-2019-004 Part I for Asphaltic Concrete. Presented by Mayor Copeland. 11. Discuss and take action to award Bid No. 2018-2019-004 Part II for Aggregate Base. Presented by Mayor Copeland. 12. Discuss and take action to award Bid No. 2018-2019-004 Part III for Dry Sand. Presented by Mayor Copeland. 13. Discuss and take action to award Bid No. 2016-2019-005 for Emulsified Asphaltic Oils. Presented by Vice Mayor Kane. 14. Discuss and take action to award Bid No. 2018-2019-006 for Concrete. Presented by Vice Mayor Kane. 15. Discuss and take action to award Bid No. 2018-2019-007 for Mountain Road Asphalt Rehabilitation Project. Presented by Vice Mayor Kane. 16. Discuss and take action on Change Order #1 for the Elevator Improvements at City Hall Project. Presented by Micah Siemers, Director of Engineering. 17. Discuss and take action on a request from Jonathan Sharpton and Joey Uphold to close a portion of a 10’ utility easement located on the east side of Lot 3, Block 31, Woodland Park 14th Addition, Bartlesville, Washington County, Oklahoma, said lot also being 2900 Ridge Court. Presented by Micah Siemers, P.E. Director of Engineering. (The public hearing on this item was held July 2 with action tabled.) 18. New Business. 19. City Manager and Staff Reports. 20. City Council Comments and Inquiries. 21. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5:30 on Thursday, August 2, 2018. Jason Muninger /s/ Elaine Banes Jason Muninger, Interim City Clerk/Finance Director by Elaine Banes, Deputy City Clerk All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.