City Council Regular Meeting

REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, April 1, 2019 7 p.m. City Hall, Council Chambers Dale W. Copeland, Mayor 401 S. Johnstone Avenue 918-338-4282 Bartlesville, OK 74003 AGENDA 1. Call to order of the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll Call and Establishment of a Quorum. 3. The Invocation will be provided by Pastor Greg Tener, First Church. 4. Citizens to be heard. 5. City Council Announcements and Proclamations. • Donate Life Month – April 2019 • National Public Safety TeleCommunicators E911 Professionals Week - April 14-20, 2019 • Arbor Day – April 13, 2019 • National Day of Prayer – May 2, 2019 6. Authorities, Boards, Commissions and Committee Openings • One opening on the Board of Adjustment 7. Consent Docket a. Approval of Minutes i. The Regular Meeting Minutes of March 18, 2019. b. Approval and/or Ratification of Appointments and Reappointments to Authorities, Boards, Commissions and Committees i. Appointment of Ms. Rhonda Hudson, Dr. Bruce McGowan and Mr. Dallas Lewis to three-year terms on the Bartlesville Public Library Board at the recommendation of Mayor Copeland. ii. Appointment of Ms. Kinder Shamhart to fill an unexpired term on the Board of Adjustment (BOA) at the recommendation of Mayor Copeland. iii. Reappointment of Ms. Brittany Hess and Mr. Tyler Hartzell to additional three- year terms on the Bartlesville Public Library Board at the recommendation of Mayor Copeland. iv. Reappointment of Ms. Andrea Nightingale to an additional three-year term on the City Planning Commission (CPC) at the recommendation of Vice Mayor Gentges. c. Approval of Ordinance i. An ordinance amending Chapter 3, Article I of the Bartlesville Municipal Code to establish requirements to keep and maintain chickens or laying hens in single- family residential area.  d. Approval of Resolutions i. A resolution supporting the Wyland National Mayor’s Challenge for Water Conservation. ii. A resolution proclaiming April as Fair Housing Month in the City of Bartlesville. iii. A resolution amending the budget of the City of Bartlesville, Oklahoma for Fiscal Year 2018-2019, appropriating private grant revenues from Phillips 66. iv. A resolution amending the budget of the City of Bartlesville, Oklahoma for Fiscal Year 2018-2019, appropriating insurance proceeds from OMAG. e. Approval of Agreements and Contracts i. Contract between the City of Bartlesville and Worley Consulting for design services on Ohio, Harvard and Hazel Asphalt Rehabilitation Project. ii. Contract between the City of Bartlesville/Bartlesville Public Library and Keleher Outdoor Advertising for billboards in May 2019. iii. Service Agreement between the City of Bartlesville and US Cellular for cellular phones and smart devices. iv. Lease Agreement between the City of Bartlesville and MailFinance for a folder inserter and bill printing software. v. Lease and Maintenance Agreement between the city of Bartlesville and R.K. Black and Cannon Financial for copiers and service. vi. Airport Hangar Lease Agreement between the City of Bartlesville, ConocoPhillips Company and Agwerx Aviation, Inc. f. Receipt of Bids i. Bid No. 2018-2019-030 for the 16th, Shawnee and Stonewall Concrete Paving Rehab Project. ii. Bid No. 2018-2019-031 for Thirty-five (35) new Nexedge VHP Portable Radios with antennas, intrinsically safe batteries, battery chargers and labor for installation. 8. Discuss and take action to award Bid No. 2018-2019-030 for the 16th, Shawnee and Stonewall Concrete Paving Rehab Project. Presented by Councilman Curd. 9. Discuss and take action to award Bid No. 2018-2019-031 for Thirty-five (35) new Nexedge VHP Portable Radios with antennas, intrinsically safe batteries, battery chargers and labor for installation. Presented by Councilman Curd. 10. A public hearing to consider and take action on an application from Dan Keleher of Keleher Architects, on behalf of Grand Lake Mental Health Center, Inc., for approval of a rezoning from RS-5 (Residential Single-Family) to C-5 (General Commercial), a Site Development Plan, and Planned Unit Development (PUD) on property located at the intersection of Adams Boulevard and Penn Avenue, legally described as Lots 3,4,5,6,7,8,9,10,11,12,13 and 14, Block 7, Lincoln Second Addition, Bartlesville, Washington County Oklahoma. (Case No. PC-19-05-RZ/PUD/SDP). Presented by Lisa Beeman, Director of Community Development. 11. Discuss and take action to accept a donation for $20,000 from Leadership Bartlesville Class XXVII and the Bartlesville Young Professionals to be used for the purchase and installation of outdoor musical instruments at Tower Center at Unity Square. Presented by Lisa Beeman, Director of Community Development. 12. Discuss and take action on a Lease and Operating Agreement between the City of Bartlesville and the Bartlesville Community Center Trust Authority for the management, maintenance, and operation of the Tower Center at Unity Square. Presented by Jess Kane, City Attorney. 13. Discuss and take action on resolution supporting the creation of a cultural district for the City of Bartlesville. Presented by Val Callaghan, Managing Director of the Bartlesville Community Center. 14. New Business 15. City Manager and Staff Reports. 16. City Council Comments and Inquiries. 17. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5 p.m. on Thursday, March 28, 2019. Jason Muninger /s/ Elaine Banes Jason Muninger, City Clerk/Finance Director by Elaine Banes, Deputy City Clerk All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.