City Council Regular Meeting

REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, March 2, 2020 at 7 p.m. City Hall, Council Chambers Mayor Dale Copeland 401 S. Johnstone Avenue 918-338-4282 Bartlesville, OK 74003 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll Call and Establishment of a Quorum. 3. The invocation will be provided by Minister Pam Crawford, Good Shepherd Presbyterian Church. 4. Citizens to be heard. 5. City Council Announcements and Proclamations. • National Women’s History Month – March 2020 6. Authorities, Boards, Commissions and Committee Openings • One opening on the Construction and Fire Code Appeals Board 7. Consent Docket a. Approval of Minutes i. The Regular Meeting Minutes of February 3, 2020. b. Approval of Appointments, Reappointments and Ratifications to Authorities, Boards, Commissions and Committees i. Reappointment of Mr. Chris Cook for an additional three years on the Community Center Trust Authority at the recommendation of Mayor Copeland. c. Approval of Resolutions i. Amending the budget of the City of Bartlesville, Oklahoma for Fiscal Year 2019-2020, appropriating unbudgeted fund balance for the E-911 Fund. ii. Amending the budget of the City of Bartlesville, Oklahoma for Fiscal Year 2019-2020, appropriating unbudgeted fund balance for the Golf Course Memorial Fund. iii. Amending the budget of the City of Bartlesville, Oklahoma for Fiscal Year 2019-2020, appropriating unanticipated insurance reimbursement to the CIP Sales Tax Fund. d. Approval of Agreements, Contracts, and Engagement Letters i. Literacy Technology Contract between the Oklahoma Department of Libraries and the Bartlesville Public Library Literacy Services. ii. Renewal Contract to continue internet service with BTC Broadband for Year 3 of a three-year agreement paid with federal and state e-rate monies. iii. Exhibition and Loan Agreement between Cherokee Nation Business and the Bartlesville Area History Museum/City of Bartlesville to host a 17-Panel Exhibit titled, “Trail of Tears: A Story of Cherokee Removal”. iv. Contract between Keleher Outdoor Advertising and the Bartlesville Public Library/City of Bartlesville for billboards for the 2020 Summer Reading Program. v. Short form contract with Canady Construction to replace the roof on the Adams Golf Course maintenance building with a sloped steel R-panel roof system based upon written quotes for services. vi. Authorize the Mayor to execute an Easement Agreement between the City of Bartlesville and Eastland, Inc. to facilitate the extension of Pathfinder Parkway from U.S. 75 to Frank Phillips Blvd., a portion of which crosses the Eastland property.  e. Approval of a Control Estimate i. Control Estimate from McAnaw Construction for the Water Utilities Building Renovation to establish the total project cost, including Construction Management fees, and Substantial Completion date. f. Acceptance of Land Donation i. Land donation from the Gale Morgan Kane Trust for a tract located along Hillcrest Drive, between the Caney River and Skyline Drive. g. Receipt of Financials i. Interim financials for the seven months ending January 31, 2020. h. Receipt of Bids i. Bid No.2019-2020-019R for Water Utilities Building Renovation ii. Bid No. 2019-2020-022 for Pathfinder Rehab – Frank Phillips and Silver Lake 8. Discuss and take possible action to award Bid Number 2019-2020-019R for Water Utilities Building Renovation. Presented by Vice Mayor Gentges. 9. Discuss and take possible action to award Bid No. 2019-2020-022 for Pathfinder Rehab – Frank Phillips and Silver Lake. Presented by Vice Mayor Gentges. 10. A public hearing to consider and take action on an application from Dan Keleher of Keleher Architects, on behalf of Grand Lake Mental Health Center Inc., for approval of a rezoning from C-5 (General Commercial) to C-5/PUD, a Planned Unit Development, and a Site Development Plan on property located at the southwest corner of Adams Boulevard and Virginia Avenue, legally described as Lots 1 and 2, Block 7, Lincoln Second Addition, Bartlesville, Washington County, Oklahoma. Presented by Nancy Warring, Assistant Planner/Grants Administrator. 11. Discuss and take possible action for expungement of municipal court arrest conviction regarding Julie Ann Roberts, Citation Number 307656, on September 1, 2011 on the charge of Petit Larceny/Shoplifting on. Presented by Deputy Chief Rocky Bevard. 12. Discuss and take action on a Consent Order from Oklahoma Department of Environmental Quality on the wastewater collection and treatment system. Presented by Terry Lauritsen, Director of Water Utilities. 13. New Business. 14. City Manager and Staff Reports. 15. City Council Comments and Inquiries. 16. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5:00 on Thursday, February 27, 2020. Jason Muninger /s/ Elaine Banes Jason Muninger, City Clerk/CFO by Elaine Banes, Deputy City Clerk All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.