City Council Regular Meeting

REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, April 6, 2020 at 7 p.m. Via Videoconference City Hall, Council Chambers Per Senate Bill 661 401 S. Johnstone Avenue Bartlesville, OK 74003 Mayor Dale Copeland 918-338-4282 Per Senate Bill 661 City Council Members shall attend by VideoConference. The public may attend virtually at the following link https://www.cityofbartlesville.org/city-government/city-council/webcast/ AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll Call and Establishment of a Quorum. 3. The Invocation will be provided by Church Ministries Pastor Ike Amaro, Spirit Church. 4. City Council Announcements and Proclamations. • Fair Housing Month April 2020 • 2020 Census Awareness Month • National Library Week April 19, 2020 – April 25, 2020 5. Authorities, Boards, Commissions and Committee Openings • One opening on the City Planning Commission • One opening on the Construction and Fire Code Appeals Board 6. Consent Docket a. Approval of Minutes i. The Special Meeting Minutes of March 16, 2020. ii. The Emergency Meeting of March 18, 2020 iii. The Special Meeting Minutes of March 23, 2020 iv. The Emergency Meeting of March 23, 2020 b. Approval of Resolutions i. A resolution amending the budget of the City of Bartlesville, Oklahoma for Fiscal Year 2018-2019, appropriating Transfers for the CDBG Fund. ii. A resolution amending the budget of the City of Bartlesville, Oklahoma for Fiscal Year 2019-2020, appropriating unanticipated donation revenue for the Restricted Revenue Fund. c. Approval of Agreements, Contracts, and Engagement Letters i. Amendment #1 to the professional service contract with Freese and Nichols, Inc. for design services on a 20-inch water line along Frank Phillips between Silver Lake and US 75. ii. Contract Amendment between the City of Bartlesville/Bartlesville Public Library and Innovative for 1- Year hosting and maintenance of the Library’s Polaris automation software. iii. A contract between the City of Bartlesville/Bartlesville Public Library and BTC Broadband to temporarily increase the bandwidth of the Library’s internet connection to 250 mbps.  d. Approval of Declaration of Surplus Property i. Declare the Wastewater Maintenance CCTV Camera System surplus and authorize the disposal of said system. e. Receipt of Financials i. Interim Financials for the Eight months ending February 29, 2020. 7. Discuss and take possible action to award Bid Number 2019-2020-020 for 13th Street-Cherokee to Garden Concrete Rehabilitation. Presented by Vice Mayor Gentges. 8. Discuss and take possible action to adopt an ordinance amending Ordinance #3525; creating emergency measures related to the COVID-19 Pandemic; acknowledging the Mayor’s Proclamation of Emergency 2020-02; and declaring an emergency. Presented by Mayor Copeland. 9. New Business. 10. City Manager and Staff Reports. 11. City Council Comments and Inquiries. 12. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall and posted on the City of Bartlesville website at 5:00 p.m. on Thursday, April 2, 2020. Jason Muninger /s/ Elaine Banes Jason Muninger, City Clerk/CFO by Elaine Banes, Deputy City Clerk City of Bartlesville Website: https://www.cityofbartlesville.org/city-government/city-council/meeting-agendas/ All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.