City Council Regular Meeting

REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, May 2, 2022 7 p.m. City Hall, Council Chambers 401 S. Johnstone Avenue Mayor Dale Copeland Bartlesville, OK 74003 918-338-4282 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll call and establishment of a quorum. 3. Invocation by Pastor Traci Barnes, Grace Community Church. 4. Citizens to be heard. 5. City Council Announcements, Commendations, Presentations and Proclamations. • Presentation of Life-Saving Award to Chad and Ana Marshall for their heroic actions rescuing their neighbor from a vicious dog attack. Presented by Fire Chief David Topping. • Recognition of First Christian Church for 125 years of valuable presence, incomparable service and a lasting legacy to the Bartlesville community and beyond. • Rededication Day of the First Bartlesville Post Office - May 8, 2022 Proclamation. • Kids to Parks Day - May 21, 2022 Proclamation. • Flood Awareness Month – May 2022 Proclamation. • National Police Week – May 15-21, 2022. 6. Authorities, Boards, Commissions and Committee Openings • One opening on the Park Board. 7. Consent Docket a. Approval of Minutes i. The Regular Meeting Minutes of Monday, April 4, 2022. b. Approval of Appointment, Reappointments and Ratifications to Authorities, Boards, Commissions and Committees i. Appointment of Mr. Kevin Sitton to a three-year term on the Adams Municipal Golf Course Committee at the recommendation of Councilman Dorsey. c. Approval of Resolutions i. Delegating settlement authority to certain employee positions to approve legal settlements that are negotiated by the City of Bartlesville’s insurer.  ii. In support of the Washington County Individual Safe Room Project and waiving the building permit fees. iii. Adopting the Washington County Multi-Jurisdictional Multi-Hazard Mitigation Plan Update. iv. Amending the Budget for the General Fund Park and Recreation Budget for FY 2021-2022. v. Amending the Budget for the Special Library Fund for FY 2021-22. d. Approval of Agreements, Contracts, Leases, Memorandums of Understanding, and Proposals. i. Production location agreement with Apple Studios to lease Hangar 1 for the purposes of set/film production located at the Bartlesville Municipal Airport. ii. Lease Agreement with Arthur Wilson to store one (1) Beechcraft Barron aircraft at the Bartlesville Municipal Airport. iii. Lease Agreement with Brittany and Bobbi Day to store one (1) RV 4 aircraft in Hangar 8 at the Bartlesville Municipal Airport. iv. Master Services Agreement with True North Mapping and Solutions for GIS consulting services. v. Professional Service Contract with Schuermann Enterprise Inc. for SCADA and Radio System Improvements for the Water Distribution System. vi. Engagement Letter with Arledge and Associates P.C. for Single Audit Services. e. Receipt of Financials i. Interim Financials for the nine months ending March 31, 2022. f. Receipt of Bids i. Bid No. 2021-2022-009 for 2022 Asphalt Rejuvenation Project – Tuxedo, Rogers, Penn, Lannom. 8. Discuss and take possible action to award Bid No. 2021-2022-009 Asphalt Rejuvenation Project – Tuxedo, Rogers, Penn, Lannom. Presented by Mayor Copeland. 9. Presentation and receipt of the Annual Financial Statements and Independent Auditor’s Reports as of and for the Fiscal Year ended June 30, 2021. Presented by LaDonna Sinning, CPA, CFE, Arledge and Associates PC. 10. Discuss and take action to approve a Resolution fixing the amount of Combined Purpose General Obligation Bonds, Series 2022 to mature each year; fixing the time and place the Bonds are to be sold; designating a paying agent/registrar and disclosure counsel; approving the preliminary official statement and distribution thereof; ratifying and confirming continuing disclosure policies and procedures; and authorizing the Clerk to give notice of said sale as required by law and fixing other details of the issue. Presented by Chris Wolff, Municipal Finance Services, Inc. 11. Discuss and take possible on a property acquisition agreement for land northeast of the Chickasaw Wastewater Treatment Plant. Presented by Terry Lauritsen, Director, Water Utilities. 12. Discuss and take possible action on Change Order #1 from Crossland Heavy Contractors, Inc. for the Caney River Raw Water Intake Improvements. Presented by Terry Lauritsen, Director, Water Utilities.  13. Discuss and take possible action to adopt an ordinance amending Chapter 17, Streets, Sidewalks, and Other Public Places, Article IV, Sidewalks, of the Bartlesville Municipal Code, concerning the construction of sidewalks. Presented by Greg Collins, Assistant Director, Community Development. 14. New Business. 15. City Manager and Staff Reports. 16. City Council Comments and Inquiries. 17. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5:00 p.m. on Thursday, April 28, 2022. Jason Muninger /s/ Elaine Banes Jason Muninger, CFO/City Clerk by Elaine Banes, Deputy City Clerk City of Bartlesville Agendas and Packets: https://www.cityofbartlesville.org/city-government/city-council/meeting-agendas/ Live Streaming: https://www.cityofbartlesville.org/city-government/city-council/webcast/ Open Meetings Act Compliance (25 O.S. Sec. 301 et seq.): all discussion items are subject to possible action by the City Council. Official action can only be taken on items which appear on the agenda. The City Council may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda item. When more information is needed to act on an item, the City Council may refer the matter to the City Manager, Staff or City Attorney, or back to a committee or other recommending body. Under certain circumstance, items are deferred to a specific later date or stricken from the agenda entirely. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.