City Council Regular Meeting

REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, April 3, 2023 5:30 pm. City Hall, Council Chambers 401 S. Johnstone Avenue Mayor Dale Copeland Bartlesville, OK 74003 918-338-4282 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll Call and Establishment of a Quorum. 3. Invocation by Pastor Steven Griffith, New Beginnings Family Church. 4. Citizens to be heard. 5. City Council Announcements and Proclamations. • Wyland Mayor’s Challenge for Water Conservation Month, April 2023. Presented by Mayor Copeland. • Sexual Assault Awareness Month, April 2023. Presented by Councilmember Roane. • Child Abuse Prevention Month, April 2023. Presented by Councilmember Dorsey. 6. Authorities, Boards, Commissions and Committee Openings • One opening on the Bartlesville Area History Museum Trust Authority. • One opening on the Bartlesville Convention and Visitor’s Bureau Board (Visit Bartlesville) • One opening on the Construction and Fire Code Appeals Board • Two upcoming openings on the Park Board • Two upcoming openings on the Board of Adjustment 7. Consent Docket a. Approval of Minutes i. The Regular Meeting Minutes of March 6, 2023. b. Approval of Appointment, Reappointments and Ratifications to Authorities, Boards, Commissions and Committees i. Appointment of Ms. Kelsie Scott to a three-year term on the White Rose Cemetery Board at the recommendation of Mayor Copeland. ii. Appointment of Mr. George Halkiades to a three-year term on the Bartlesville Redevelopment Trust Authority at the recommendation of Councilmember Roszel. iii. Reappointment of Ms. Kathryn Hadden to a three-year term on the History Museum Trust Authority at the recommendation of Councilmember Roane. iv. Reappointment of Ms. Rhonda Hudson, Ms. Kim Miller, Mr. Dylan Smith, Ms. Shala LaTorraca and Mr. Eric Gray to additional two-year terms on the Bartlesville Library Board at the recommendation of Mayor Copeland.  c. Approval of Agreements, Contracts, Engagement Letters, Leases, MOU’s, Proposals, and Change Orders. i. Professional Service Contract with Allgeier, Martin and Associates for the 8th Street Storm Sewer Design in the amount of $44,400.00. ii. Professional Service contract with Ambler Architects for the Jo Allyn Lowe Park Rain Garden Design in the amount of $13,325. iii. Change Order #2 from Electrical Express, LLC for the Robinwood Soccer Field Lighting Project increasing the contract amount by $14,422.00 iv. Amendment to the professional service contract with Guy Engineering Services, Inc. for design services on the Tuxedo Boulevard Bridges over the Caney River and overflow/pond Rehabilitation and Repair Project in the amount of $15,896.00. v. Time and Materials Agreement with Sunbelt Pools to trouble shoot and repair damaged components on the 50-meter lap pool at Sooner Pool with approximate cost between $12,000 and $15,000. vi. Amended agreement with Richard Kane YMCA for management and operation of Sooner and Frontier pools. d. Approval of Execution of Deeds i. Execution of Deed transferring City owned property along Shawnee Avenue, between 18th Street and Hillcrest Drive, to the Bartlesville Public School District for construction of an agricultural sciences facility as detailed in the Memorandum of Understanding approved March 1, 2021 by the Bartlesville City Council, and also and Execution of Deed creating Public Right-of-Way along Shawnee Avenue on remaining City-owned property between the Bartlesville Public School District property and the west section line of Section 18, Township 26 North, Range 13 East. e. Receipt of Financials i. Interim Financials for eight months ending February 28, 2023. f. Receipt of Bids i. Bid No. 2022-2023-016 for Wastewater Magnetic Flow Meters. 8. Discuss and take possible action to award Bid No. 2022-2023-016 for Wastewater Magnetic Flow Meters, various sizes. Presented by Councilmember Dorsey. 9. Public hearing to discuss and take possible action to adopt an Ordinance to change the boundaries of the five wards in the City of Bartlesville, redefining the boundaries of said wards, and repealing all ordinances or parts of ordinances in conflict. Presented by Larry R. Curtis, Director of Community Development. 10. Discuss and take possible action to ratify an Agreement with Oklahomans for Equality (“OKEQ”) relating to drag performances in public parks from April 1, 2023 to March 31, 2024. Presented by Jess Kane, City Attorney. 11. Discuss and take possible action on proposed amendments to the Bartlesville Equal Access to Housing Ordinance (Bartlesville Municipal Code §§ 12-176 - 12-190). Presented by Jess Kane, City Attorney. 12. Discuss and take possible action on a recommendation by the Bartlesville Development Authority that the previously approved development assistance of $40,897 for Jimmy’s Egg be applied to the alternative location; the former McAlister’s Deli at 2330 Washington Blvd. Presented by Chris Batchelder, Vice President, Business Development, Bartlesville Development Authority. 13. Discuss and take possible action to adopt an Ordinance amending Chapter 20, Division 7 of the Bartlesville Municipal Code pertaining to Water Shortages. Presented by Terry Lauritsen, Director of Water Utilities. 14. Discuss and take possible action on a proposed Resolution declaring that a potential water shortage exists and implementing the Stage Two Emergency Water Rate Adjustment. Presented by Terry Lauritsen, Director of Water Utilities. 15. Discussion and update on First Christian Church proposals. Presented by Mike Bailey, City Manager. 16. Presentation of staff recommendations 2023 GO Bond Projects. Presented by Micah Siemers, P.E., Director of Engineering. 17. Presentation of significant budget issues. Presented by Jason Muninger, CFO/City Clerk. 18. New Business 19. City Manager and Staff Reports. 20. City Council Comments and Inquiries. 21. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5 p.m. on Thursday, March 30, 2023. Jason Muninger /s/ Elaine Banes Jason Muninger, City Clerk/CFO by Elaine Banes, Deputy City Clerk City of Bartlesville Website: https://www.cityofbartlesville.org/city-government/city-council/meeting-agendas/ Live Streaming: https://www.cityofbartlesville.org/city-government/city-council/webcast/ Sparklight: Channel 56 Open Meetings Act Compliance (25 O.S. Sec. 301 et seq.): all discussion items are subject to possible action by the City Council. Official action can only be taken on items which appear on the agenda. The City Council may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda item. When more information is needed to act on an item, the City Council may refer the matter to the City Manager, Staff or City Attorney, or back to a committee or other recommending body. Under certain circumstance, items are deferred to a specific later date or stricken from the agenda entirely. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.