City Council Regular Meeting

REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, May 1, 2023 5:30 pm. City Hall, Council Chambers 401 S. Johnstone Avenue Mayor Dale Copeland Bartlesville, OK 74003 918-338-4282 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll Call and Establishment of a Quorum. 3. Invocation by Pastor Pam Crawford, Good Shepherd Presbyterian Church 4. Citizens to be heard. 5. City Council Announcements and Proclamations. • National Day of Prayer Proclamation – May 4, 2023. Presented by Councilmember Roane. • Flood Awareness Month Proclamation- May 2023. Presented by Mayor Copeland • National Police Week Proclamation – May 14-20, 2023. Presented by Mayor Copeland. 6. Authorities, Boards, Commissions and Committee Openings • One opening on the Bartlesville Area History Museum Trust Authority. • One opening on the Bartlesville Convention and Visitor’s Bureau Board (Visit Bartlesville) • Two upcoming openings on the Park Board • Two upcoming openings on the Board of Adjustment 7. Consent Docket a. Approval of Minutes i. The Regular Meeting Minutes of April 3, 2023. ii. The Special Meeting Minutes of April 13, 2023. b. Approval of Appointment, Reappointments and Ratifications to Authorities, Boards, Commissions and Committees i. Appointment of Mr. Bill Hollander to a three-year term on the Construction & Code Appeals Board at the recommendation of Mayor Copeland. c. Approval of Agreements, Contracts, Engagement Letters, Leases, MOU’s, Proposals, Change Orders, and Consent Orders i. Agreement with Optum as the City’s stop loss carrier. ii. Agreement with the Local Government Testing Consortium to provide Federal Department of Transportation and Non-Department of Transportation drug and alcohol testing for municipalities.  iii. Fifth Amendment to the tower/ground lease agreement between the City of Bartlesville and New Cingular Wireless PCS,LLC of a portion of property located in Washington County named SE Water Tower Bartlesville. iv. Consent Order 19-200-Addendum A from the Oklahoma Department of Environmental Quality on the wastewater collection and treatment system. d. Receipt of Financials i. Interim Financials for nine months ending March 31, 2023. e. Receipt of Bids i. Bid No. 2022-2023-017 for the Bartlesville Community Center Speaker Replacement. 8. Discuss and take possible action to award Bid No. 2022-2023-017 for the Bartlesville Community Center Speaker Replacement. Presented by Vice Mayor Curd. 9. Discuss and take possible action on a recommendation by the Bartlesville Development Authority to provide development assistance in the amount of $100,000 upon opening, and a rebate of 50% of the annual city sales tax collected for a period of nine (9) years to Neal’s Homestore for the remodel and operation of a furniture store at Eastland Shopping Center, 560 Washington Boulevard. Presented by David Wood, President, Bartlesville Development Authority. 10. Discuss and take possible action on a recommendation by the Bartlesville Development Authority for development assistance of $119,000 to WAB Venture, Inc. to be utilized for construction of a Whataburger restaurant at 1350 SE Washington Boulevard, the location of the former Hunan restaurant, payable upon Certificate of Occupancy within 24 months. Presented by Chris Batchelder, Vice President, Business Development, Bartlesville Development Authority. 11. Discussion about First Christian Church proposal review and committee recommendations. Presented by Mayor Copeland and Vice Mayor Curd. 12. Discuss and take possible action for City staff to review the City’s Sidewalk Ordinances/Policies, and approve a Six-Month Moratorium on new sidewalks (unless located within a subdivision platted within the last twenty years or located within 100 feet of a connecting sidewalk) until the review is complete. Presented by Larry R. Curtis, Director, Community Development. 13. Discuss and take possible action from Washington County, Oklahoma, for Final Plat approval of a 1-lot development to be known as Washington County Emergency Management Addition, on a 3.86 +/- acre tract of land located on the west side of Bison Road, between Adams Boulevard and Nowata Road, about 0.4 miles south of Adams Boulevard, legally described as the north 350.4 feet of the south 650.4 feet of the west 480.0 of the east 530.0 feet of the SE/4 of the SE/4 of the NE/4 of Section 15, Township 26 North, Range 13 East, Washington County, Oklahoma. Presented by Larry R. Curtis, Director, Community Development. 14. Presentation of the Bartlesville NEXT Progress Report. Presented by Mike Bailey. City Manager. 15. New Business 16. City Manager and Staff Reports. 17. City Council Comments and Inquiries. 18. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5:30 p.m. on Thursday, April 27, 2023. Jason Muninger /s/ Elaine Banes Jason Muninger, City Clerk/CFO by Elaine Banes, Deputy City Clerk City of Bartlesville Website: https://www.cityofbartlesville.org/city-government/city-council/meeting-agendas/ Live Streaming: https://www.cityofbartlesville.org/city-government/city-council/webcast/ Sparklight: Channel 56 Open Meetings Act Compliance (25 O.S. Sec. 301 et seq.): all discussion items are subject to possible action by the City Council. Official action can only be taken on items which appear on the agenda. The City Council may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda item. When more information is needed to act on an item, the City Council may refer the matter to the City Manager, Staff or City Attorney, or back to a committee or other recommending body. Under certain circumstance, items are deferred to a specific later date or stricken from the agenda entirely. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.