City Council Regular Meeting

REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, February 3, 2025 5:30 p.m. City Hall, Council Chambers James S. Curd, Jr., Mayor 401 S. Johnstone Avenue 918-338-4282 Bartlesville, OK 74003 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Curd. 2. Roll Call and Establishment of a Quorum. 3. The Invocation will be provided by Errol Hada, Executive Director, Lighthouse Outreach Center. 4. Citizens to be heard. 5. City Council Announcements and Proclamations. 6. Authorities, Boards, Commissions and Committee Openings • One opening on the Street and Traffic Committee 7. Consent Docket a. Approval of Minutes i. The Regular Meeting Minutes of January 6, 2025. ii. The Special Meeting Minutes for the City Council’s attendance of the Bartlesville Police Department Flock Safety Camera Forum. iii. The Special Meeting Minutes of January 27, 2025. b. Approval or Ratification of Appointments and Reappointments to Authorities, Boards, Commissions and Committees. i. Appointment of Mr. Stephen Ivey as Ward 4 Representative to a three-year term on the Bartlesville Water Resources Committee at the recommendation of Councilman Kirkpatrick. ii. Appointment of Mr. Scott Ullrich and Mr. Joseph Glenn to three-year terms each on the Construction and Fire Code Appeals Board at the recommendation of Mayor Curd. iii. Reappointment of Mr. Bruce Kinkade and Mr. Verlyn Timmons to additional three-year terms each on the Sewer System Improvements Oversight Committee at the recommendation of Vice Mayor Dorsey. iv. Reappointment of Mr. John Malcom Joyce, Mr. Kregg Cammack, and Ms. Margaret Anton to additional two-year terms each on the Bartlesville Adult Center Trust Authority at the recommendation of Mayor Curd. v. Appointment of Ms. Dianne Crow, Ms. Kieran Andrews, and Ms. Laura Allen-Ward to two-year terms each on the Bartlesville Library Board at the recommendation of Mayor Curd. vi. Appointment of Ms. Kay Little to a three-year term on the Bartlesville Area History Museum at the recommendation of Councilman Kirkpatrick.  c. Approval of Resolutions i. Amending the budget of the City of Bartlesville for Fiscal Year 2024-25 appropriating grant funds in the amount of $598,714 from the Federal Aviation Administration (FAA) for the Bartlesville Municipal Airport for the Airport Taxilane. ii. Amending the budget of the City of Bartlesville for Fiscal Year 2024-25 appropriating grant funds in the amount of $138,286 from the Federal Aviation Administration (FAA) for the Bartlesville Municipal Airport for the Airport Taxilane. d. Approval of Agreements, Contracts, Engagement Letters, Leases, MOU’s, and Proposals. i. Lease T-Hangar Agreement for Unit 111 to David Day for aircraft storage at the Bartlesville Municipal Airport in the amount of $253 per month. ii. Contract with PioneerDream, Inc. for the development and production of three videos relating to water supply in the amount of $18,500. iii. Contract with Arbitrage Compliance Specialists for Arbitrage Compliance Services for Fiscal Year ending June 30, 2025 in the amount of $11,450.00. iv. Service Agreement with Ark Wrecking for demolition and removal services in the amount of $72,800 for property located at 220 NW Virginia Ave. v. Agreement with Granicus to provide live web streaming for City meetings in the amount of $8,346 annually. vi. Agreement between the City of Bartlesville and Bartlesville Public School to remove the structure located at 703 S. Delaware Ave. e. Approval of Sale of Surplus Items at Public Auction i. Sale of surplus items of vehicles, equipment and miscellaneous items to be disposed of at public auction on March 8, 2025 at 10:00 a.m. at the City of Bartlesville Operations Center, 1721 W. 5th Street, Bartlesville, OK 74003. f. Receipt of Bartlesville NEXT Progress Report i. Bartlesville NEXT Progress Report – December 2024 g. Receipt of Financials i. Interim financials for six months ending December 31, 2024. 8. Discuss and take action regarding Bartlesville’s long-term water supply options. Presented by Terry Lauritsen, Director of Water Utilities. 9. Discuss and take possible action on a request by Raymond Crow to close a portion of a 20-foot-wide utility easement located on the south side of Lot 1, Block 4, Corrected Plan for Covington Park, Bartlesville, Washington County, Oklahoma. Presented by Micah Siemers, Director of Engineering. 10. Discuss and take possible action to suspend the Council Meeting Rules related to reconsideration of previous agenda items as per Rosenberg’s Rules of Order to allow for reconsideration of items previously considered by Council on 12/2/24 and 1/6/25, identified in this agenda as Items 11, 12, and 13. Presented by Councilman East. 11. Discuss and take possible action to reconsider the amendment to the Council Rules of Order that was originally approved by the Council on 12/2/24 relating to Citizens to be Heard. Presented by Mayor Curd. 12. Discuss and take possible action to reconsider the ODL Citizenship Grant that was originally denied by the Council on 1/6/25. Presented by Mr. East. 13. Discuss and take possible action to reconsider an agreement with Up with Trees that was originally delayed by the City Council on 1/6/25. Presented by Vice Mayor Dorsey. 14. Discuss and take possible action to reaffirm the City’s policy regarding City Council appointments to Authorities, Boards, Commissions and Committees, and to approve City Council appointments to Authorities, Boards, Commissions and Committees. Presented by Mayor Curd. 15. New Business 16. City Manager and Staff Reports. 17. City Council Comments and Inquiries. 18. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5:30 p.m. on Thursday, January 30, 2025. Jason Muninger /s/ Elaine Banes Jason Muninger, City Clerk/CFO by Elaine Banes, Deputy City Clerk City of Bartlesville Website: https://www.cityofbartlesville.org/city-government/city-council/meeting-agendas/ Live Streaming: https://www.cityofbartlesville.org/city-government/city-council/webcast/ Cable Viewing on Sparklight: Channel 56 Open Meetings Act Compliance (25 O.S. Sec. 301 et seq.): all discussion items are subject to possible action by the City Council. Official action can only be taken on items which appear on the agenda. The City Council may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda item. When more information is needed to act on an item, the City Council may refer the matter to the City Manager, Staff or City Attorney, or back to a committee or other recommending body. Under certain circumstance, items are deferred to a specific later date or stricken from the agenda entirely. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.