City Council Regular Meeting

REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, March 3, 2025 5:30 p.m. City Hall, Council Chambers James S. Curd, Jr., Mayor 401 S. Johnstone Avenue 918-338-4282 Bartlesville, OK 74003 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Curd. 2. Roll Call and Establishment of a Quorum. 3. The Invocation will be provided by Pastor Chuck McCarthy, The Bible Church. 4. Citizens to be heard. 5. City Council Announcements and Proclamations. 6. Authorities, Boards, Commissions and Committee Openings • One opening on the Park Board • One opening on the Street and Traffic Committee • One opening on the White Rose Cemetery Board 7. Consent Docket a. Approval of Minutes i. The Regular Meeting Minutes of February 3, 2025. ii. The Special Meeting Minutes of February 21, 2025 iii. The Special Meeting Minutes of February 24, 2025. b. Approval or Ratification of Appointments and Reappointments to Authorities, Boards, Commissions and Committees. i. Appointment of Mr. Dennis Halpin as the Visit Bartlesville Representative on the Bartlesville Film Authority at the recommendation of Mayor Curd. c. Approval of Resolutions i. Amending the Budget of the City of Bartlesville for Fiscal Year 2024-2025 appropriating donation funds for the Golf Course Memorial Fund. d. Approval of Agreements, Contracts, Engagement Letters, Leases, MOU’s, and Proposals. i. Software License Agreement between Springshare, LLC and Bartlesville Public Library/City of Bartlesville for Fiscal Year 2025 to assist staff in managing the library’s multiple meeting rooms and study spaces, and allow library users to request reservations online, in the amount of $2,999.00. ii. Contract renewal with BTC Broadband and Bartlesville Public Library/City of Bartlesville for internet services, paid for by Federal and State funding with zero cost to the Library/City. iii. Professional Services Contract with Brown Engineers for the high service pump variable frequency drive replacement at the Water Treatment Plant, in the amount of $40,000.  iv. OEM/911 Management Authority Grant Agreement between the State of Oklahoma and City of Bartlesville including all required documents to access and manage funds, for the purpose of updating the GIS Public Safety Mapping System. e. Approval of Retirement, Surplus and Donation i. Retire, surplus and donate K-9 Atlas to his police officer handler, Nicholas Gonzalez, allowed pursuant to Oklahoma State Title 70 3311: B. f. Receipt of Bartlesville NEXT Progress Report i. Bartlesville NEXT Progress Report – January 2025 g. Receipt of Financials i. Interim financials for seven months ending January 31, 2025. h. Receipt of Bids i. Bid No. 2024-2025-012 for Reconstruction of Yale Drive from E. Frank Phillips Blvd. to SE Adams Blvd. ii. Bid No. 2024-2025-013 for Madison Boulevard Reconstruction from Tuxedo to Water Tower. 8. Discuss and take possible action to award Bid No. 2024-2025-012 for Reconstruction of Yale Drive from E. Frank Phillips Blvd. to SE Adams Blvd. Presented by Vice Mayor Dorsey. 9. Discuss and take possible action to award Bid No. 2024-2025-013 for Madison Boulevard Reconstruction from Tuxedo to Water Tower. Presented by Vice Mayor Dorsey. 10. Update from the Unsheltered Homeless Task Force. Presented by Tom Gorman and Rachel Showler, Task Force Members. 11. Discuss and take possible action on a request from the Bartlesville Development Authority to transfer approximately 15 acres in the Bartlesville Industrial Park, Section I, Tract 23, to the BDA for the construction of a 20,000 sq. ft. industrial speculative building. Presented by Chris Batchelder, Bartlesville Development Authority Vice President of Business Development. 12. New Business 13. City Manager and Staff Reports. 14. City Council Comments and Inquiries. 15. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5:30 p.m. on Thursday, February 27, 2025. Jason Muninger /s/ Elaine Banes Jason Muninger, City Clerk/CFO by Elaine Banes, Deputy City Clerk City of Bartlesville Website: https://www.cityofbartlesville.org/city-government/city-council/meeting-agendas/ Live Streaming: https://www.cityofbartlesville.org/city-government/city-council/webcast/ Cable Viewing on Sparklight: Channel 56 Open Meetings Act Compliance (25 O.S. Sec. 301 et seq.): all discussion items are subject to possible action by the City Council. Official action can only be taken on items which appear on the agenda. The City Council may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda item. When more information is needed to act on an item, the City Council may refer the matter to the City Manager, Staff or City Attorney, or back to a committee or other recommending body. Under certain circumstance, items are deferred to a specific later date or stricken from the agenda entirely. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.