City Council Regular Meeting

REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, April 7, 2025 5:30 p.m. City Hall, Council Chambers James S. Curd, Jr., Mayor 401 S. Johnstone Avenue 918-338-4282 Bartlesville, OK 74003 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Curd. 2. Roll Call and Establishment of a Quorum. 3. The Invocation will be provided by Pastor Stephen Carl, First Presbyterian Church. 4. Citizens to be heard. 5. City Council Announcements and Proclamations. • Phillips Petroleum Company Museum Appreciation Month - April 2025 • Public Safety TeleCommunications E911 Professionals Week - April 13-19, 2025 • Donate Life Month - April 2025 • Flood Awareness Month – April 2025 • Civitan Awareness Month – April 2025 6. Authorities, Boards, Commissions and Committee Openings • One opening on the Bartlesville Area History Museum Trust Authority • One Opening on the Bartlesville Library Trust Authority • One opening on the Street and Traffic Committee • Two openings on the White Rose Cemetery Board 7. Consent Docket a. Approval of Minutes i. The Regular Meeting Minutes of March 3, 2025. ii. The Special Meeting Minutes of March 24, 2025. b. Approval or Ratification of Appointments and Reappointments to Authorities, Boards, Commissions and Committees. i. Reappointment of Mr. Ross Pattison to an additional three-year term on the Bartlesville Library Trust Authority recommended by Councilman East. ii. Reappointment of Mr. Joe Todd, Ms. Debra Cook, and Ms. Mary Beth Washington to additional three-year terms to the White Rose Cemetery Board recommended by Mayor Curd. iii. Appointment of Mr. Steven Neece to a three-year term on the Park Board at the recommendation of Mayor Curd. c. Approval of Resolutions i. Amending the Budget of the City of Bartlesville for Fiscal Year 2024-2025 appropriating unanticipated revenue for the Golf Course Memorial Fund.  ii. Amending the Budget of the City of Bartlesville for Fiscal Year 2024-2025 appropriating unanticipated revenue for the CIP Sales Tax Fund (Madison Blvd. Reconstruction). d. Approval and Ratification of Agreements, Contracts, Engagement Letters, Leases, MOU’s, and Proposals. i. Annual agreement between the City of Bartlesville and Richard Kane YMCA for management and operation of Sooner and Frontier pools in the amount of $65,500. ii. Contract Amendment between the City of Bartlesville and Tyler Technologies to address Bartlesville Fire Department technology needs with an initial upfront implementation cost of $28,538, and a recurring annual cost of $16,009. iii. Amended and Restated Subdivision Agreement between TMP Properties, LLC, City Church of Bartlesville, Inc. and the City of Bartlesville. iv. Software Agreement between the City of Bartlesville and Governmentjobs.com, Inc. (dba “NEOGOV”) to aid in recruiting candidates for City employment in the amount of $15,384.00. v. Professional Service Agreement with Certified Sewer Inspection, LLC for smoke testing of the Hillcrest Heights area in the amount of $12,450. vi. Professional Service Agreement with Kleinfelder, Inc. for additional geotechnical services for the Wastewater Treatment Plant Expansion Project in the amount of $4,600. vii. Lease Agreement between the Bartlesville Police Department and Grand Mental Health to lease a 2009 Chevrolet Trailblazer SUV to Grand Mental Health Crisis Intervention Response Team, Support Services Team, for daily transportation while they provide support to the police department dealing with mental health and homelessness in the community. viii. Lease Agreement between the City of Bartlesville and E-Z-GO for a five-year agreement on 55 golf carts, with a cost of $123 per month with an optional GPS system available at an additional $43.50 per month per cart. ix. Ratify the Bureau of Indian Affairs (BIA) Emergency Facilities & Land Use Agreement with the City of Bartlesville, with a revenue rate of $270 per day. x. T-Hangar/Hangar Lease Agreements between 44 hangar tenants and the City of Bartlesville/Bartlesville Municipal Airport executed to reflect a rent increase to fair market value with the addition of a CPI-U annual increase component, revenue increase of $25,000 annually. e. Approval of Surplus and Transfer Agreement i. Approve the 1998 Ferrara 100’ ladder truck Quint 3 as surplus, and approve a transfer agreement with the City of Pawhuska and in return receive the City of Pawhuska’s 2000 E-One 118’ Bronto ladder truck plus the difference in value between the two trucks in the amount of $25,000. f. Receipt of Bartlesville NEXT Progress Report i. Bartlesville NEXT Progress Report g. Receipt of Financials i. Interim financials for eight months ending February 28, 2025. h. Receipt of Bids i. Bid No. 2024-2025-014 Water Plant High Service Pump VFD Replacement Project. 8. Discuss and take possible action to award Bid No. 2024-2025-014 for the Water Plant High Service Pump VFD Replacement project. Presented by Councilman Kirkpatrick. 9. Discuss and take possible action to adopt new City Council meeting rules. Presented by Mike Bailey, City Manager, on behalf of the City Council. 10. Discuss and take possible action to regulate the use of Flock Style ALPR cameras including possible action to adopt an ordinance and/or to call an election to amend the Charter. Presented by Mike Bailey, City Manager, on behalf of the City Council. 11. Discuss recommendations from the Unsheltered Homeless Task Force, including proposed ordinances. Presented by Tom Gorman and Rachel Showler, Members of the Unsheltered Homeless Task Force. 12. Discuss and take possible action on a resolution regarding proposed State-mandated restrictions of municipal sewer sludge or biosolids disposal and the City of Bartlesville’s opposition to the passing of Oklahoma Senate Bills SB003 and SB268, as well as Oklahoma House Bill HB1726. Presented by Terry Lauritsen, Director of Water Utilities. 13. Discuss and take possible action to direct staff to publish notice of a petition by Dinner Out LLC, requesting annexation of a 27.015-acre +/- tract of land to be zoned M-2 General Industrial/PUD, said tract of land described as a part of the Southwest Quarter of the Southwest Quarter of Section 3, Township 26 North, Range 12 East of the Indian Base and Meridian, Osage County, Oklahoma (former Siemens facility). Presented by Larry Curtis, Director of Community Development. 14. Discuss and take possible action to create a K-9 Unit Retirement Subsidy Program. Presented by Mayor Curd and Vice Mayor Dorsey. 15. New Business. 16. City Manager and Staff Reports. 17. City Council Comments and Inquiries. 18. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5:30 p.m. on Thursday, April 3, 2025. Jason Muninger /s/ Elaine Banes Jason Muninger, City Clerk/CFO by Elaine Banes, Deputy City Clerk City of Bartlesville Website: https://www.cityofbartlesville.org/city-government/city-council/meeting-agendas/ Live Streaming: https://www.cityofbartlesville.org/city-government/city-council/webcast/ Cable Viewing on Sparklight: Channel 56 Open Meetings Act Compliance (25 O.S. Sec. 301 et seq.): all discussion items are subject to possible action by the City Council. Official action can only be taken on items which appear on the agenda. The City Council may adopt, approve, ratify, deny, defer, recommend, amend, strike, or continue any agenda item. When more information is needed to act on an item, the City Council may refer the matter to the City Manager, Staff or City Attorney, or back to a committee or other recommending body. Under certain circumstance, items are deferred to a specific later date or stricken from the agenda entirely. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.