City Council Regular Meeting Agenda

REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, December 5, 2016 7 p.m. City Hall, Council Chambers City Attorney, Jerry Maddux 401 S. Johnstone Avenue 918-338-4282 Bartlesville, OK 74003 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by City Attorney, Jerry Maddux. 2. Oath of Office administered by Mr. Maddux to Mr. Dale Copeland, Ward 1, Mr. John J. Kane, Ward 2, Mr. Jim Curd, Jr., Ward 3, Mr. Alan Gentges, Ward 4 and Mr. Joseph Callahan, Ph.D., Ward 5. 3. Roll Call and Establishment of a Quorum. 4. The Invocation will be provided by Pastor JoAnn Thompson, God’s Gathering Place. 5. Citizens to be heard. 6. Discuss and take action on the election of Mayor. 7. Discuss and take action on the election of Vice Mayor. 8. City Council Announcements and Proclamations. 9. Authorities, Boards, Commissions and Committee Openings • One opening on the Adams Municipal Golf Course Operating Committee • One opening on the Ambulance Commission • One opening on the Bartlesville Redevelopment Trust Authority • One opening on the Park Board • Four openings on the Sanitary Sewer Improvement Oversight Committee • One opening on the Tree Committee • One opening on the White Rose Cemetery Board 10. Consent Docket a. Approval of Minutes i. The Regular Meeting Minutes of November 7, 2016. b. Approval and/or Ratification of Appointments and Reappointments to Authorities, Boards, Commissions and Committees i. Appointment of Ms. Lois Bass to a three-year term on the Bartlesville Area History Museum Trust Authority. c. Approval of Agreements and Contracts i. Between the City of Bartlesville and Honeywell in the annual amount of $8,544.88 for service for the Water Plant. d. Approval of Residential Anti-Displacement and Relocation Assistance Plan i. Residential Anti-Displacement and Relocation Assistance Plan for the City’s participation in the FY 2016 Community Development Block Grant Program (Contract #16750 CDBG 16). e. Receipt of Financials i. Interim financials for three months ended September 30, 2016. 11. A public hearing to assess and discuss the City’s Performance in the Administration of the Grant received from the State of Oklahoma for Fiscal Year 2014 CDBG Small Cities Set-Aside Program and take action to formally accept the project as completed. Presented by Lisa Beeman, Director, Community Development. 12. A public hearing to consider and take action on an appeal from the Bartlesville City Planning Commission (BCPC) decision rendered at its regular meeting of Tuesday, October 25, 2016 concerning an approval of a major amendment to a Supplemental Designation Planned Unit Development and Site Development Plan, on property located at the northeast corner of Adams Boulevard and Eton Drive, legally described as Lots 1, 2, 3, 4, 5, 6, and 7, Madison Square Villas, Section 9, Township 26 North, Range 13 East, City of Bartlesville, Washington County Oklahoma. Presented by Lisa Beeman, Director, Community Development. 13. A public hearing to consider and take action on Case No. PC-16-20-RZ-PUD/SDP an application from Bartlett & West, on behalf of Taylor-Kimrey, LLC, for a Rezoning and Planned Unit Development Amendment and approval of a Site Development Plan for the construction of a residential development to be known as Gramercy 3rd Addition, on property located west of Washington Boulevard, north of Wayside Drive and south of Stonewall Drive, legally described as S/2, N/2, NE/4, SE/4 of Section 20, Township 26 North, Range 13 East, Washington County, Oklahoma. Presented by Lisa Beeman, Director, Community Development. 14. A public hearing on, consideration of, and action on a request from ASAP Energy, Inc. to close a portion of a 20’ utility easement located in Block 3, Mound Addition, Bartlesville, Washington County, Oklahoma. Presented by Micah Siemers, P.E., Director, Engineering. 15. Discuss and take action on a Change Order #1 for the Public Safety Complex Project. Presented by Micah Siemers, P.E., Director, Engineering. 16. Discuss and take action to approve the Interim Financial Statement for four months ended October 31, 2016. Presented by Mike Bailey, Administrative Director/CFO. 17. Discuss and take possible action regarding City Council liaisons to Authorities, Boards, Commissions and Committees. Presented by the Mayor. 18. Discuss and take action to review and reaffirm the Code of Ethics Policy, Resolution #3326. Presented by the Mayor. 19. Discuss and take action to review and reaffirm the Current Rules of Conduct with Roseburg’s Rules of Order. Presented by the Mayor. 20. New Business 21. City Manager and Staff Reports. 22. City Council Comments and Inquiries. 23. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5 p.m. on Thursday, December 1, 2016. /s/ Elaine Banes Michael Bailey, City Clerk by Elaine Banes, Deputy City Clerk Administrative Director/CFO All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.