City Council Regular Meeting Agenda

REGULAR MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, February 6, 2017 7 p.m. City Hall, Council Chambers Mayor Dale Copeland 401 S. Johnstone Avenue 918-338-4282 Bartlesville, OK 74003 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll Call and Establishment of a Quorum. 3. The Invocation will be provided by Pastor Chuck McCarthy, Bible Church of Bartlesville. 4. Citizens to be heard. 5. City Council Announcements and Proclamations. 6. Authorities, Boards, Commissions and Committee Openings • One opening on the Ambulance Commission • One opening on the Bartlesville Redevelopment Trust Authority • Three openings on the Sanitary Sewer Improvement Oversight Committee • One opening on the Tree Committee • One opening on the White Rose Cemetery Board 7. Consent Docket a. Approval of Minutes i. The Special Meeting Minutes of January 24, 2017. b. Approval and/or Ratification of Appointments and Reappointments to Authorities, Boards, Commissions and Committees i. Reappointment of Mr. Allen Bretz to an additional three-year term on the City Planning Commission at the recommendation of Vice Mayor Kane. c. Approval of Agreements and Contracts i. Approval of Contract between the City of Bartlesville and Chuck Parkin to render professional forestry services related to planning a twenty-year tree planting and caring program for the City of Bartlesville Park System. ii. Approval of a Lease Agreement between the City of Bartlesville and Maddux & Ihrig, PLP for 1,850 square feet of the NE corner of the 4th floor of City Hall in the amount of $10.00 per square foot. d. Approval of Ordinance and Resolutions i. Approval of an ordinance amending Section 3-13 of the Bartlesville Municipal Code pertaining to intact permit fees. ii. Approval of a resolution establishing the shelter rental fee for the Johnstone Park Pavilion and confirming the rental fee for all other park shelters. iii. Approval of a resolution amending the budget of the City of Bartlesville, Oklahoma for Fiscal Year 2016-2017 appropriating FAA Grant Funds for Airport Apron Rehabilitation. e. Receipt of Financials i. For the Five Months Ended November 30, 2016. f. Receipt of Bids i. Bid No. 2016-2017-031 for elevator modernization at City Hall. 8. Discuss and take action to award Bid No. 2016-2017-030 for Library Materials and Processing Supplies. Presented by Vice Mayor Kane. 9. Presentation and approval of the City of Bartlesville Financial Audit for Fiscal Year 2015-2016. Presented by Anne Cole, Senior Audit Manager, Arledge & Associates. 10. Discuss and take action to approve a Field Management Agreement with the Richard Kane YMCA for Price Baseball and Softball Fields, Robinwood Park Soccer Fields, Daniels Soccer Fields, Lee Lake Soccer Fields, Artunoff Softball Fields, and Virginia Avenue Multi-Purpose Fields for Calendar Year 2017. Presented by Lisa R. Beeman, Director of Community Development and Parks Planner. 11. Discuss and take action on a resolution creating the Downtown Landscape Task Force based upon the Downtown Landscape Plan presented by Main Street Bartlesville to the City Council on May 16, 2016 and appointing members thereto. Presented by Councilman Gentges. 12. Review of the Professional Service Contract with Ambler Architects for Design of the Dewey Street and 2nd Street Landscape & Lighting Improvement Projects approved by City Council on September 17, 2012. Presented by Micah Siemers, P.E. Director of Engineering. 13. Discuss and take possible action regarding City Council liaisons to Authorities, Boards, Commissions and Committees. Presented by Mayor Copeland. 14. New Business 15. City Manager and Staff Reports. 16. City Council Comments and Inquiries. 17. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5 p.m. on Thursday, February 2, 2017. /s/ Elaine Banes Michael Bailey, City Clerk by Elaine Banes, Deputy City Clerk Administrative Director/CFO All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.