City Council Special Meeting

NOTICE OF SPECIAL MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, November 13, 2017 7 p.m. City Hall, 1st Floor Conference Room 401 S. Johnstone Avenue Mayor Dale Copeland Bartlesville, OK 74003 918-338-4282 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll Call and Establishment of a Quorum. 3. Citizens to be heard. 4. City Council Announcements. 5. Presentation of an Aquatic Center Study. Presented by George Deines, Counsilman-Hunsaker. 6. Discussion on potential election dates, bond capacity, and potential GO Bond Projects. Presented by City Staff. 7. City Manager and Staff Reports. 8. City Council Comments and Inquiries. 9. Adjournment. The Notice of Meeting and Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5:00 p.m. on Thursday, November 9, 2017. /s/ Elaine Banes Michael Bailey, City Clerk by Elaine Banes, Deputy City Clerk Administrative Director/CFO All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation. Agenda Item 5. The Aquatic Center Study will be provided at the meeting.  POTENTIAL LIST OF PROJECTS FOR 2018 G.O. BOND Department/Location Category Description Amount Recommended By Adams Golf Course Construction Pump Station Relocation (reuse Splash Pad water for irrigation) 1,300,000 City Staff Adams Golf Course Construction Bunker Renovation (rehab bunker drainage systems) 135,000 City Staff Adams Golf Course Equipment Sprayer 48,500 City Staff Adams Golf Course Equipment Tee Mower 41,500 City Staff Adams Golf Course Equipment Zero Turn Mower 36,000 City Staff Adams Golf Course Equipment Utility Cart 32,000 City Staff Adams Golf Course Equipment Rough Mower (pull behind) 22,000 City Staff Adams Golf Course Facility Maintenance Shop (Initial Phase) 750,000 City Staff Adams Golf Course Total $ 2,365,000 Building Maintenance Equipment Utility Trucks w/ Beds (x2) 80,000 City Staff Building Maintenance Total $ 80,000 City Hall Facility City Hall Window Replacement 350,000 City Staff City Hall Total $ 350,000 Drainage Construction Quail Place Tributary Improvements 500,000 City Staff Drainage Construction Candlestick Court Storm Drain 350,000 City Staff Drainage Construction 8th Street Storm Drain Rehab - Shawnee to Choctaw 225,000 City Staff Drainage Construction King and Hazel Drainage Channel Rehabilitation 150,000 City Staff Drainage Construction 13th & Choctaw Box Culvert Improvements 100,000 City Staff Drainage Construction Concord Trench Drain (Adams to Sooner Park) 75,000 City Staff Drainage Construction Spruce Trench Drain (State to Fleetwood Ct) 65,000 City Staff Drainage Construction 4th Street Storm Drain Replacement 50,000 City Staff Drainage Construction Shady Grove Court Drainage Channel 50,000 City Staff Drainage Construction Freemont Road Drainage Channel 30,000 City Staff Drainage Construction Barnett Drainage Channel Rehabilitation 10,000 City Staff Drainage Total $ 1,605,000 Fire Equipment 100' Platform Aerial with Equipment (replace snorkel at Station 2) 1,050,000 City Staff Fire Equipment Pumper Truck (replacement) 610,000 City Staff Fire Total $ 1,660,000 IT Equipment Server Refresh (replace servers that are all 5+ years old) 300,000 City Staff IT Total $ 300,000 Library Equipment Book Drop (Replace Existing) 7,000 City Staff Library Facility Library HVAC (Replace Temperature Controls, Coils & Bearings) 210,000 City Staff Library Facility Elevator Modernization 200,000 City Staff Library Total $ 417,000 1 of 3  POTENTIAL LIST OF PROJECTS FOR 2018 G.O. BOND Department/Location Category Description Amount Recommended By Neighborhood Services Equipment 1/2 Ton Trucks (x4) 100,000 City Staff Neighborhood Services Equipment Abatement Mower & Trimmer 40,000 City Staff Neighborhood Services Total $ 140,000 Parks and Recreation Construction Price Fields Phase 3 (Excluding $2MM for Road/Intersection) 4,600,000 Park Board Parks and Recreation Construction Price Tower Green w/o Spray Ground 1,750,000 Park Board Parks and Recreation Construction Pathfinder Parkway Connection - Downtown/West Bville 400,000 Park Board Parks and Recreation Construction Johnstone Park Parking Lot/Entry Access (After Bridge Realignment) 400,000 Park Board Parks and Recreation Construction Lighting for Daniels Soccer Fields 350,000 Park Board Parks and Recreation Construction Community Skate Park (Downtown or Lee Lake) 350,000 Park Board Parks and Recreation Construction Splash Pad (Johnstone Pavilion) 350,000 Park Board Parks and Recreation Construction Pathfinder Parkway Repaving ($150k/mile) 300,000 Park Board Parks and Recreation Construction Downtown Landscaping (next phase) 250,000 Park Board Parks and Recreation Construction Roadway Connection (Lee Lake to Adams Blvd) 150,000 Park Board Parks and Recreation Construction Parking Lot Repairs & Improvements (all parks) 150,000 Park Board Parks and Recreation Construction Veteran's Park Playground & Memorial 80,000 Park Board Parks and Recreation Construction Pave Parking Lot for Cooper Dog Park 75,000 Park Board Parks and Recreation Construction Inground Slide - Sooner Park 70,000 Park Board Parks and Recreation Construction Lighting for Lee Lake Trail (10 Solar Lights) 30,000 Park Board Parks and Recreation Equipment 1 Ton Trucks (x4) 160,000 City Staff Parks and Recreation Equipment Enviro Cab Tractors (x2) 120,000 City Staff Parks and Recreation Equipment Backhoe 120,000 City Staff Parks and Recreation Equipment 6ft Deck Mowers (x4) 100,000 City Staff Parks and Recreation Equipment Consistent Signage in All City Parks 90,000 Park Board Parks and Recreation Equipment Replacement of Drinking Fountains (all parks) 40,000 Park Board Parks and Recreation Equipment Stump Grinder 40,000 City Staff Parks and Recreation Equipment Chipper 35,000 City Staff Parks and Recreation Equipment 1/2 Ton 4wd Truck 32,000 City Staff Parks and Recreation Equipment Downtown Christmas Decorations (Frank Phillips Blvd) 20,000 Park Board Parks and Recreation Equipment Brush Hog 20,000 City Staff Parks and Recreation Equipment Finish Mower 15,000 City Staff Parks and Recreation Equipment Gooseneck Trailer 10,000 City Staff Parks and Recreation Facility City Gateway Signage (Hwy 75 North & South City Limits) 100,000 Park Board Parks and Recreation Facility Kiddie Park Entrance & Perimeter Fence 100,000 Park Board Parks and Recreation Facility Johnstone Park Restroom Remodel 75,000 Park Board Parks and Recreation Total $ 10,382,000 2 of 3  POTENTIAL LIST OF PROJECTS FOR 2018 G.O. BOND Department/Location Category Description Amount Recommended By Police Equipment Increase Replacement of fleet (Additional 3 cars/yr @ $30k/car) 90,000 City Staff Police Facility Miscellaneous Dispatch Building/Ventilation/HVAC Improvements 250,000 City Staff Police Facility K-9 Obstacle Course 10,000 City Staff Police Software Replace Sleuth with Spillman Records Management System 475,000 City Staff Police Total $ 825,000 Public Works Facility Equipment Shed 200,000 City Staff Public Works Total $ 200,000 Street Construction Price Fields Intersection Improvements (Silver Lake and Tuxedo) 2,000,000 Park Board Street Construction Downtown (Keeler to Cherokee, Adams to Hensley - Mill and Overlay) 2,000,000 Street Committee Street Construction Frank Phillips (Sunset to Park - Mill and Overlay) 775,000 Street Committee Street Construction Minnesota (Hwy 75 to Madison - Overlay/levelup) 650,000 Street Committee Street Construction Lahoma (Spring to Palmetto - Concrete Panel) 575,000 Street Committee Street Construction Madison (Tuxedo to Minnesota - Overlay/levelup) 550,000 Street Committee Street Construction Bison (Nowata to VOM - Asph Reconstruction) 550,000 Street Committee Street Construction 13th (Cherokee to Garden - Concrete Panel) 450,000 Street Committee Street Construction Cudahy (Virginia to Santa Fe - Concrete Panel) 400,000 Street Committee Street Construction Palmetto (Sooner to Virginia - Concrete Panel) 400,000 Street Committee Street Construction Choctaw (Adams to 11th - Concrete Panel) 375,000 Street Committee Street Construction Oakdale (Brookside to Woodland - Concrete Panel) 250,000 Street Committee Street Construction Cudahy (Santa Fe to Johnstone - Overlay) 120,000 Street Committee Street Equipment Gradall (Excavator) 350,000 City Staff Street Equipment Paint Striper Truck 150,000 City Staff Street Equipment 1 Ton Trucks (x2) 80,000 City Staff Street Total $ 9,675,000 GRAND TOTAL $ 27,999,000 3 of 3