City Council Special Meeting

NOTICE OF SPECIAL MEETING OF THE BARTLESVILLE CITY COUNCIL Monday, October 22, 2018 Council Chambers 7:00 p.m. 401 S. Johnstone Avenue Bartlesville, OK 74003 Mayor Dale Copeland 918-338-4282 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll Call and Establishment of a Quorum. 3. Invocation. 4. Citizens to be heard. 5. City Council Announcements and Proclamations. 6. Authorities, Boards, Commissions and Committee Openings • One opening on the Bartlesville Area History Museum • One opening on the Bartlesville Redevelopment Trust Authority • One opening on the Construction and Fire Codes Appeals Board • One opening on the White Rose Cemetery Board 7. Consent Docket a. Approval of Minutes i. The Regular Meeting Minutes of October 1, 2018 b. Approval of Appointments, Reappointments and/or Ratifications to Authorities, Boards, Commissions and Committees i. Appointment of Ms. Juli Merciez, Mr. Earl Sears and Ms. Sherri Wilt for two-year terms each to the Transportation Committee at the recommendation of Councilmen Gentges and Dorsey. ii. Appointment of Mr. Ron Schooley to fill an unexpired term on the White Rose Cemetery Board at the recommendation of Mayor Copeland. iii. Appointment of Ms. Melanie Bayles to a three-year term on the Park Board at the recommendation of Councilman Curd. iv. Appointment of Mr. Zachary Merciez to a three-year term on the Board of Adjustment at the recommendation of Mayor Copeland. c. Approval of Agreements, Contracts and Memorandums of Understanding i. Airport Hangar Lease Agreement for the Bartlesville Municipal Airport between the City of Bartlesville, ConocoPhillips Company and Travis Reese. ii. A Professional Services Contract with Service and Technology Corporation for a structural investigation for a wall that has settled at Fire Station No. 2. iii. A Professional Services Contract with Worley Consulting for engineering services associated with the Palmetto Concrete Street Rehabilitation Project. 8. Discuss and take action to award Bid No. 2018-2019-017 for a Core Server Upgrade for the Information Technology Department. Presented by Vice Mayor Kane. 9. Discuss and take action to move to Executive Session pursuant to 25 O.S. Sec. 307(B)(1) to discuss the employment, hiring, appointment, promotion, demotion, disciplining or resignation of any individual salaried public officer or employee, specifically the position of City Attorney. Presented by Mayor Copeland. 10. Update from Chairmen Gentges and Curd from the Tower Green Design Committee on the Tower Green Design. 11. City Manager and Staff Reports. 12. City Council Comments and Inquiries. 13. Adjournment. The Notice of Meeting and Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5:00 p.m. on Thursday, October 18, 2018. Jason Muninger /s/ Elaine Banes Jason Muninger, City Clerk/Finance Director by Elaine Banes, Deputy City Clerk All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.