City Council Special Meeting Agenda

NOTICE OF SPECIAL MEETING OF THE BARTLESVILLE CITY COUNCIL Tuesday, February 21, 2017 7 p.m. City Hall, Council Chambers 401 S. Johnstone Avenue Mayor Dale Copeland Bartlesville, OK 74003 918-338-4282 AGENDA 1. Call to order the business meeting of the Bartlesville City Council by Mayor Copeland. 2. Roll Call and Establishment of a Quorum. 3. The Invocation will be provided by Pastor Jason Elmore, Friday Nite Church. 4. Citizens to be heard. 5. City Council Announcements and Proclamations. 6. Authorities, Boards, Commissions and Committee Openings • One opening on the Ambulance Commission • Two openings on the Bartlesville Library Trust Authority • One opening on the Bartlesville Redevelopment Trust Authority • One opening on the City Planning Commission • Three openings on the Sanitary Sewer Improvement Oversight Committee • One opening on the Tree Committee • One opening on the White Rose Cemetery Board 7. Consent Docket a. Approval of Minutes i. The Regular Meeting Minutes of February 6, 2017. b. Approval and/or Ratification of Appointments and Reappointments to Authorities, Boards, Commissions and Committees i. Reappointment of Mr. Bill Beierschmitt and Mr. Paul Turcott to additional three year terms on the Bartlesville Library Trust Authority at the recommendation of Vice Mayor Kane. c. Approval of Agreements and Contracts i. Approval of an agreement for administration of the new sales tax ordinance between the City of Bartlesville and the Oklahoma Tax Commission. d. Approval of Resolutions i. Approval of a resolution supporting the submission of an application to the U.S. Bureau of Reclamation for the WaterSMART Drought Response Program: Drought Resiliency Projects for Fiscal Year 2017. e. Receipt of Financials i. Interim Financial Statement for the six months ended December 31, 2016. f. Receipt of Bids i. Bid No. 2016-2017-032 for Camelot Drive Concrete Street Rehabilitation 8. Discussion and possible action with respect to approving and authorizing execution of a first amendment to development agreement by and between the Bartlesville Development Authority and Bartlesville Investment Partners, LLC, pertaining to Phase I of the Silver Lake Village Project. Introduced by Mayor Copeland. 9. Discussion and possible action with respect to approving and authorizing execution of a sales tax agreement by and between the City and the Bartlesville Development Authority pertaining to the financing of Phase II of the Silver Lake Village Project. Presented by Jered Davidson, The Pubic Finance Law Group PLLC. 10. Discussion and possible action with respect to a resolution of the City of Bartlesville, Oklahoma (the “City”) authorizing the Bartlesville Development Authority (the “Authority”) to assist the City in carrying out and administering the Silver Lake Village Economic Development Project Plan adopted by the City; approving the incurrence of indebtedness by the Authority issuing its Tax Increment Revenue Note, Taxable Series 2017 (Letter of Credit) (the “Note”); providing that the organizational document creating the Authority is subject to the provisions of the Loan Agreement authorizing the issuance of said Note; waiving competitive bidding with respect to the sale of said Note and approving the proceedings of the Authority pertaining to the sale of said Note; ratifying and confirming the execution of a security agreement by and between the City and the Authority pertaining to the pledge of certain ad valorem and sales tax increment revenues; approving and authorizing execution of a development agreement by and between the Authority and Silver Lake Investment Partners, LLC; ratifying and confirming a sales tax agreement by and between the City and the Authority; approving the use of assistance in development financing; and containing other provisions related thereto. Presented by Jered Davidson, The Pubic Finance Law Group PLLC. 11. City Manager and Staff Reports. 12. City Council Comments and Inquiries. 13. Adjournment. The Notice of Meeting and Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5:00 p.m. on Thursday, February 16, 2017. /s/ Elaine Banes Michael Bailey, City Clerk by Elaine Banes, Deputy City Clerk Administrative Director/CFO All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.