City Council Meeting

NOTICE OF REGULAR MEETING BASTROP CITY COUNCIL January 22, 2013 6:15 P.M. Pursuant to the Texas Government Code, Chapter 551, the City Council of Bastrop, Texas will hold a regular meeting on January 22, 2013 at 6:15 p.m. at Council Chambers of City Hall, 1311 Chestnut Street, Bastrop, Texas and will consider the following matters to wit: REGULAR MEETING TAB PAGE ORIGINATOR STATUS ANNOUNCEMENTS 1. Call to Order 2. Pledge of Allegiance and Invocation 3. Presentations: A. Government Finance Officers Association of the United States & Canada Certificate of Achievement for Excellence in Financial Reporting – Mike Talbot B. Recognition of City Employee Darren Parks – Mike Talbot C. Texas State Library & Archives Commission Certificate of Course Completion by Melissa Bullara & Linda Jenkins – Mike Talbot 4. Proclamations: 5. Announcements CITY MANAGER INFORMATIONAL UPDATE REPORT: Items for update, discussion and possible action: A. Meetings and Events Attended: 1. City of Bastrop Parks Board “Public Hearing” on the proposed Skate Park on January 10, 2013. 2. Bastrop Economic Development Corporation monthly meeting on January 14, 2013. 3. City Council Special Utility Workshop Meeting on January 15, 2013. 4. Lost Pines Groundwater Conservation District monthly meeting on January 16, 2013. B. Update on City Projects: 1. Bob Bryant Park Water Facilities Improvements Project. 2. State Highway 71 Wastewater Pipe Bursting Project. 3. Fayette Street Wastewater Improvements Project. 4. Public Hearing held by the Parks Board on January 10, 2013. 5. City Council Planning Retreat scheduled for March 9, 2013. 6. Review of proposed Improvements on the outside area West of the Convention Center Facility. 7. Commence of upgrading School Zone signs. 8. Improvements to Alley A. 9. FEMA Grant Application 10. Pecan Park Subdivision 11. Dirty water problems on the west side of the City. 12. Up-Coming events 13. Long term Water Supply Study. 14. Report on Part Three of the Bastrop Economic Development Corporations “Strategic Plan”. 15. City Council Special Utility Workshop Meeting of January 15, 2013. C. Update on City Business: 1. Convention Center Activities. 2. Main Street Program Activities. 3. Commercial/Residential Construction Projects in the City. 4. YMCA Activities. D. Department and Board Reports. E. Inviting input from Council related to issues for possible inclusion on future agendas, related to issues such as (but not limited to) municipal projects, personnel, public property, development and other City/public business. A. CONSENT AGENDA All of the following items on the Consent Agenda are considered to be self-explanatory by the Council and will be enacted with one motion. There will be no separate discussion of these items unless a Council Member so requests. A.1 Approval of meeting minutes of January 8, 2013. A.1 9 Teresa Valdez A.2 Approval of the Special Event Permit submitted in the Application A.2 19 Trey Job received from the National MS Society to host “BP MS 150 Bike Tour” on Sunday, April 21, 2013, traveling down Chestnut Street to the Bastrop Intermediate School grounds on Old Austin Highway and from there to Highway 71 westward to Austin. A.3 Approval of Contract for Election Services between Bastrop A.3 35 Teresa Valdez County Elections Administrator and the City of Bastrop. A.4 Approval of Agreement to Conduct Joint Election between the A.4 49 Teresa Valdez City of Bastrop and Bastrop Independent School District for the May 11, 2013 Election. A.5 Adoption of a Resolution calling for and establishing procedure A.5 53 Teresa Valdez for a General Election, Bastrop, Texas. A.6 Approval of revision of Bastrop Library Collection Development A.6 57 Mickey DuVall Policy. A.7 Approval of revised Bastrop Library Patron Behavior Policy. A.7 71 Mickey DuVall A.8 Approval of waiver of fee for hanging banner per request from A.8 74 Phyllis Mathison Bastrop Area Livestock Show & Fair Association. B. PUBLIC HEARINGS: B.1 Citizen Comments. ********************************************************************************* Executive Session: The Council reserves the right to convene into Executive Session at any time during the meeting regarding any agenda item. In compliance with the Open Meetings Act, Chapter 551 Government Code, Vernon’s Texas Code, Annotated, the item below will be discussed in closed session. 1. Section 551.071 – Consultations with Attorney ******************************************************************************** C. OLD BUSINESS D. NEW BUSINESS ORDINANCES FOR FIRST READING: ORDINANCES AND OTHER ITEMS ELIGIBLE FOR CONSIDERATION AND/OR ACTION: D.1 Informational update: An informational update and the D.1 77 Mike Talbot receiving of public comments at the discretion of the City Council regarding providing the citizens of Bastrop the steps being contemplated by the City Council to expand public parking in the Central Business District. D.2 Consideration, discussion and possible action regarding D.2 82 Ken Kesselus updating the symbolic seal of the City of Bastrop. D.3 Consideration, discussion and possible action on report D.3 86 Mike Talbot & Trey Job on Farm Street. D.4 Consideration, discussion and possible action on D.4 89 Karla Stovall acceptance of the unaudited Monthly Financial Reports for the period ending of November 30, 2012. E. EXECUTIVE SESSION E.1 The Bastrop City Council will meet in a closed/executive session pursuant to the Texas Government Code, Chapter 551 to discuss the following: 1. Section 551.071(1)(A) and Section 551.071(2) - Consultations with Attorney: (1) threatened and/or contemplated litigation, and (2) matters upon which the Attorney has a duty and/or responsibility to report to the governmental body. 2. Section 551.072 – Deliberation regarding real property: Regarding the purchase, exchange, lease, or value of real property. E.2 The Bastrop City Council will reconvene into open session to discuss, consider and/or take any actions necessary related to the executive sessions noted herein, or regular agenda items, noted above, and/or related items. F. ADJOURNMENT CERTIFICATE I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the bulletin board, at the City Hall of the City of Bastrop, Texas, a place convenient and readily accessible to the general public at all times, and said notice was posted the 18th day of January 2013 at 10:00 a.m. Copies of this agenda have been provided to those members of the media requesting such information. Teresa Valdez Teresa Valdez, City Secretary NOTICE OF ASSISTANCE AT PUBLIC MEETINGS THE CITY OF BASTROP IS COMMITTED TO COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT. BASTROP CITY HALL AND COUNCIL CHAMBERS ARE WHEELCHAIR ACCESSIBLE AND SPECIAL MARKED PARKING IS AVAILABLE. PERSONS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO MAY NEED ASSISTANCE ARE REQUESTED TO CONTACT THE CITY SECRETARY’S OFFICE AT 512-332-8811. PLEASE PROVIDE FORTY-EIGHT HOURS NOTICE WHEN FEASIBLE. Confirm time posted: TC