City Council Meeting

NOTICE OF REGULAR MEETING BASTROP CITY COUNCIL April 9, 2013 6:15 P.M. Pursuant to the Texas Government Code, Chapter 551, the City Council of Bastrop, Texas will hold a regular meeting on April 9, 2013 at 6:15 p.m. at Council Chambers of City Hall, 1311 Chestnut Street, Bastrop, Texas and will consider the following matters to wit: REGULAR MEETING TAB PAGE ORIGINATOR STATUS ANNOUNCEMENTS 1. Call to Order 2. Pledge of Allegiance and Invocation 3. Presentations A. Character Education – Bastrop student 4. Proclamations 5. Announcements CITY MANAGER INFORMATIONAL UPDATE REPORT: Items for update, discussion and possible action: A. Meetings and Events Attended: 1. Council Meeting March 26, 2013. 2. Meeting with AQUA & WSC on March 26, 2013. 3. Hotel/Motel and Community Support Funding Meeting (unable to attend). B. Update on City Projects: 1. Bob Bryant Park Water Facilities Improvements Project. 2. State Highway 71 Wastewater Facilities Improvement Project. 3. Fayette Street Wastewater Improvement Project. 4. Pecan Park Subdivision. 5. Construction notification sign area of State Highway 71/State Highway 20 overpass. 6. Short-term goals for water supply established by the City Council at their Planning Retreat of March 9, 2013. 7. Submittal of the “Strategic Planning Report” from the City Council Planning Retreat. Ray & Associates to review and discuss the report at Special Council Meeting on April 22, 2013. 8. Special Events Ordinance. 9. Alley “A” School Zone Improvements. 10. Service roads associated with State Highway 71/State Highway 20 overpass. 11. Covert Project. 12. Proposed “River Terrace Project” at Hunters Crossing Planned Development Lot 9 by JHS Holdings Group of Columbia, Missouri. C. Update on City Business: 1. Convention Center Activities. 2. Main Street Program Activities. 3. Commercial/Residential Construction Projects in the City. 4. YMCA Activities. 5. Hotel/Motel and Community Support Funding Meeting. D. Department and Board Reports (Including storm damage) E. Inviting input from Council related to issues for possible inclusion on future agendas, related to issues such as (but not limited to) municipal projects, personnel, public property, development and other City/public business. A. CONSENT AGENDA All of the following items on the Consent Agenda are considered to be self-explanatory by the Council and will be enacted with one motion. There will be no separate discussion of these items unless a Council Member so requests. A.1 Approval of meeting minutes of March 26, 2013 Special Council A.1 9 Teresa Valdez Meeting and March 26, 2013 Regular Council Meeting. A.2 Approval of Bastrop Marketing Corporation’s request for A.2 32 Karla Stovall reimbursement of expenses. A.3 Approval of the statutory denial, for a period of 180 days from the A.3 35 Melissa McCollum date of Council action on this request, for the Amending Plat of Industrial Park Subdivision, Lots 2 and 3, Block B east of Industrial Drive within the City limits of Bastrop, Texas. A.4 Approval of the statutory denial, for a period of 180 days from the A.4 37 Melissa McCollum date of Council action on this request, for the Administrative Plat of Lopez Subdivision on the corner of Farm Street and Jefferson Street being approximately 0.583 acres out of Building Block 11, East of Main Street in the City limits of Bastrop, Texas. A.5 Approval of the statutory denial, for a period of 180 days from the A.5 39 Melissa McCollum date of Council action on this request, for the Amended Plat of Mayfair Park Subdivision, Lots 2 and 3, Block A, north of Highway 71 East within the City limits of Bastrop, Texas. A.6 Approval of the statutory denial, for a period of 180 days from the A.6 41 Melissa McCollum date of Council action on this request, for the Administrative Plat of Oak Hollow, Lot 1, being approximately 6.4159 acres out of the Bastrop Town Tract A-11 within the 1 mile Extra Territorial Jurisdiction (ETJ) of the City of Bastrop, Texas. A.7 Approval of the statutory denial, or a period of 180 days from the A.7 43 Melissa McCollum date of Council action on this request, for the Amending Plat of Tahitian Village, Lot 2-1224 and 2-1225, Block 14 Unit 2 within the 1 mile Extra Territorial Jurisdiction (ETJ) of the City of Bastrop, Texas. A.8 Adoption of an Ordinance of the City Council of the City of A.8 45 Karla Stovall Bastrop, Texas, amending and clarifying the City of Bastrop’s Personnel Policies Manual: Chapter 11, Section 5: “Meals”, specifically related to reimbursement for “Day-trip” Meals, Business Meals, and Group Meals; and Section 2: “Authorization Required”, related to advanced notification and approval by the City Manager for business related travel by City Department Heads; repealing conflicting resolutions and policies; including a severability clause; and establishing an effective date. A.9 Adoption of an Ordinance amending the Budget for Fiscal Year A.9 51 Dave Quinn 2012-2013 in accordance with existing statutory requirements; appropriating the various amounts herein; repealing all prior Ordinances and actions in conflict herewith; and providing for an effective date. A.10 Adoption of an Ordinance authorizing the vacation and A.10 54 Melissa McCollum abandonment of 0.354 acre portion of unopened Mill Street – East of Jackson Street, North of Building Block 100 and South of Building Block 101, platted City of Bastrop ownership; providing for the terms and conditions of such vacation and abandonment; authorizing the City Manager to execute a Quit Claim Deed for the 0.354 acres to be vacated and abandoned; and providing for an effective date. A.11 Adoption of a Resolution of the City Council of Bastrop, Texas, A.11 60 Dave Quinn approving a project (JAMCo Project in the Bastrop Business & Industrial Park in an amount not to exceed $1,300,000), using funds provided by the Bastrop Economic Development Corporation, in an amount exceeding $10,000. A.12 Approval of the statutory denial, for a period of 180 days from A.12 63 Melissa McCollum The date of Council action on this request, for the Amending Plat of Lot 1-1368 of the Re-subdivision of Pine Bluff Subdivision and Lots 1-1351 and 1-1368, Block 10, Tahitian Village Unit 1 and Lot 1-1367, Block 10, Tahitian Village, Unite 1 within the 1 mile Extra Territorial’ Jurisdiction (ETJ) of the City of Bastrop, Texas. B. PUBLIC HEARINGS B.1 Citizen Comments. *************************************************************** ****************** Executive Session: The Council reserves the right to convene into Executive Session at any time during the meeting regarding any agenda item. In compliance with the Open Meetings Act, Chapter 551 Government Code, Vernon’s Texas Code, Annotated, the item below will be discussed in closed session. 1. Section 551.071 – Consultations with Attorney *************************************************************** ***************** C. OLD BUSINESS D. NEW BUSINESS ORDINANCES FOR FIRST READING: ORDINANCES AND OTHER ITEMS ELIGIBLE FOR CONSIDERATION AND/OR ACTION: D.1 Consideration, discussion and possible action on presentation D.1 65 Melissa McCollum from Dave Marsh, General Manager of Capital Area Rural Transportation System (CARTS) on revised bus routes, service times and signage. E. EXECUTIVE SESSION E.1 The Bastrop City Council will meet in a closed/executive session pursuant to the Texas Government Code, Chapter 551 to discuss the following: 1. Section 551.071(1)(A) and Section 551.071(2) - Consultations with Attorney: (1) threatened and/or contemplated litigation, and (2) matters upon which the Attorney has a duty and/or responsibility to report to the governmental body. 2. Section 551.072 – Deliberation regarding real property: Regarding the purchase, exchange, lease, disposition, or value of real property. E.2 The Bastrop City Council will reconvene into open session to discuss, consider and/or take any actions necessary related to the executive sessions noted herein, or regular agenda items, noted above, and/or related items. F. ADJOURNMENT CERTIFICATE I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the bulletin board, at the City Hall of the City of Bastrop, Texas, a place convenient and readily accessible to the general public at all times, and said notice was posted the 5th day of April 2013 at 2:00 p.m. Copies of this agenda have been provided to those members of the media requesting such information. Teresa Valdez Teresa Valdez, City Secretary NOTICE OF ASSISTANCE AT PUBLIC MEETINGS THE CITY OF BASTROP IS COMMITTED TO COMPLIANCE W ITH THE AMERICANS WITH DISABILITIES ACT. BASTROP CITY HALL AND COUNCIL CHAMBERS ARE WHEELCHAIR ACCESSIBLE AND SPECIAL MARKED PARKING IS AVAILABLE. PERSONS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO MAY NEED ASSISTANCE ARE REQUESTED TO CONTACT THE CITY SECRETARY’S OFFICE AT 512-332-8811. PLEASE PROVIDE FORTY-EIGHT HOURS NOTICE WHEN FEASIBLE. Confirm time posted: TC