City Council Meeting

NOTICE OF REGULAR MEETING BASTROP CITY COUNCIL May 14, 2013 6:15 P.M. Pursuant to the Texas Government Code, Chapter 551, the City Council of Bastrop, Texas will hold a regular meeting on May 14, 2013 at 6:15 p.m. at Council Chambers of City Hall, 1311 Chestnut Street, Bastrop, Texas and will consider the following matters to wit: REGULAR MEETING TAB PAGE ORIGINATOR STATUS ANNOUNCEMENTS 1. Call to Order 2. Pledge of Allegiance and Invocation 3. Presentations A. Character Education – Bastrop Student 4. Proclamations – National Police Week 2013 Relay for Life 5. Announcements CANVASS OF ELECTION RETURNS: 1. Council to canvass returns and declare results of May 11, 2013 General Election. 2. Oath of Office to be administered to newly elected officials of the City. ORGANIZATION OF THE COUNCIL: 1. Consider adoption of Robert’s Rules of Order. 2. Consider election by Council of Mayor Pro-Tem. CITY MANAGER INFORMATIONAL UPDATE REPORT: Items for update, discussion and possible action: A. Meetings and Events Attended: 1. The Hunter’s Crossing Local Government Corporation Meeting of April 24, 2013. 2. The Cemetery Board Meeting of April 24, 2013. 3. The Monthly Meeting of the Planning & Zoning Commission Meeting of April 25, 2013. 4. A Special Meeting of the Lost Pines Groundwater Conservation District of April 29, 2013. 5. The Hunters Crossing Home Owners Association Meeting of May 2, 2013. 6. The Monthly Meeting of the Main Street Board of May 6, 2013. 7. A Special Council Meeting regarding “Long Term Water Supply for the City of Bastrop” on May 7, 2013. B. Update on City Projects: 1. The Quarterly report from the Bastrop Marketing Corporation. 2. Finalization of the Process for the Allocation of Hotel/Motel Funds for FY-14. 3. Update on Form Based Codes Project. 4. RFQ for Employee Benefits Consulting Services. 5. Development Agreement between the Bastrop Economic Development Corporation and the City of Bastrop. 6. Update on the Bob Bryant Water Facilities Phase II 7. Short and Long Term Water Supply for the City of Bastrop. 8. Review of the Top 10 Strategic Priorities for 2013 – 2016. 9. Update to the Repairs to the Wastewater Treatment Plant. 10. Water Consumption: April 1, 2013 through April 10, 2013. 11. Update for School Zone Project Improvements Project 12. Striping of City Streets. 13. Update on Proposed Changes to the City of Bastrop Zoning Ordinance. 14. Utility Meeting of September 21, 2013. 15. Angle Parking on Pine Street  C. Update on City Business: 1. Convention Center Activities 2. Main Street Program Activities 3. Commercial/Residential Construction Projects in the City 4. YMCA Activities D. Department and Board Reports E. Inviting input from Council related to issues for possible inclusion on future agendas, related to issues such as (but not limited to) municipal projects, personnel, public property, development and other City/public business. A. CONSENT AGENDA All of the following items on the Consent Agenda are considered to be self-explanatory by the Council and will be enacted with one motion. There will be no separate discussion of these items unless a Council Members so requests. A.1 Approval of meeting minutes of April 23, 2013 Special Council A.1 12 Traci Chavez Meeting and April 23, 2013 Regular Council Meeting. A.2 Approval of Bastrop Marketing Corporation’s request for A.2 21 Karla Stovall Reimbursement of expenses. A.3 Approval of an Ordinance amending Chapter 12 A.3 24 Matt Wagner “Traffic and Vehicles” of the Bastrop Code of Ordinances to add new Article 12.12 to prohibit the standing and/or parking of certain types of trucks, motor vehicles, boats, construction vehicles, trailers, farm equipment and commercial vehicles in restricted areas; providing for penalties; and establishing an effective date. A.4 Approval of the Special Event Permit submitted by the A.4 31 Trey Job Bastrop Chamber of Commerce to host “Patriotic Festival” on Saturday, July 6, 2013 in Fisherman’s Park. A.5 Appointment by Mayor and confirmation by Council of Mr. A.5 47 Mayor Terry Orr Drew Pickle to the Planning and Zoning Commission. A.6 Approval of the First Reading of a Resolution of the City of A.6 52 Dave Quinn Bastrop approving a project (façade/mega grant to Brenda Bush in an amount not to exceed $20,350, for renovations to the building at 706 Pine Street, Grace Miller Restaurant), using funds provided by the Bastrop Economic Development Corporation, in an amount exceeding $10,000. A.7 Approval of the First Reading of a Resolution of the City of A.7 55 Dave Quinn Bastrop approving a project (façade/mega grant to Bryan and Janean Whitten in the amount not to exceed $25,000, for renovations to the building at 1106 Pecan Street), using funds provided by the Bastrop Economic Development Corporation, in an amount exceeding $10,000. A.8 Approval of the statutory denial, for a period of 180 days A.8 58 Melissa McCollum from the date of Council Action on this request, for the Amended Plat of Lots 36 and 37, Block A of Riverside Grove Subdivision, Phase 1 located on Old Austin Highway and and Hasler Shores Drive within the City limits of Bastrop, TX. A.9 Approval of the statutory denial, for a period of 180 days A.9 60 Melissa McCollum From the date of Council action on this request, for XS Ranch Estates Preliminary Plat located within the Extra Territorial Jurisdiction (ETJ) of Bastrop, Texas. B. PUBLIC HEARINGS B.1 PUBLIC HEARING: to receive public input/comments B.1 62 Dave Quinn on a Replat of Lots 1 & 2, Reserve B of the Bastrop Business and Industrial Park, Phase 1. The proposed lots are located south of State Highway 71 East and Jackson Street, in the Bastrop Economic Development Park off Technology Drive. B.2 Consideration, discussion and possible action on a B.2 71 Dave Quinn request for a Replat of Lots 1 & 2, Reserve B of the Bastrop Business and Industrial Park, Phase 1. The proposed lots are located south of State Highway 71 East and Jackson Street, in the Bastrop Economic Development Park off Technology Drive. B.3 CITIZEN COMMENTS ****************************************************************************************************************************************** Executive Session: The Council reserves the right to convene into Executive Session at any time during the meeting regarding any agenda item. In compliance with the Open Meetings Act, Chapter 551 Government Code, Vernon’s Texas Code, Annotated, the item below will be discussed in closed session. 1. Section 551.071 – Consultations with Attorney ****************************************************************************************************************************************** C. OLD BUSINESS D. NEW BUSINESS D.1 Consideration, discussion and possible action regarding D.1 80 Mike Talbot approval of a funding agreement between the City of Bastrop and the Bastrop Fine Arts Guild. D.2 Consideration, discussion and possible action regarding D.2 92 Mike Talbot approval of an interlocal agreement for sign and other passenger amenities, maintenance and installation between the City of Bastrop and the Capital Area Rural Transportation System. D.3 Consideration, discussion and possible action regarding D.3 98 Mike Talbot a presentation by Todd McClanahan of the Texas Parks and Wildlife regarding the needs facing Bastrop State Park resulting from the Fire of 2011. ORDINANCES FOR FIRST READING: ORDINANCES AND OTHER ITEMS ELIGIBLE FOR CONSIDERATION AND/OR ACTION: D.4 Consideration, discussion and possible action on acceptance D.4 99 Karla Stovall of the unaudited Monthly Financial Reports for the period ending of March 31, 2013. E. EXECUTIVE SESSION E.1 The Bastrop City Council will meet in a closed/executive session pursuant to the Texas Governmental Code, Chapter 551 to discuss the following: 1. Section 551.071(1) (A) and Section 551.071(2) – Consultations with Attorney: (1) threatened and/or contemplated litigation, and (2) matters upon which the Attorney has a duty and/or responsibility to report to the governmental body. 2. Section 551.072 – Deliberation regarding real property: Regarding the purchase, exchange, lease, disposition, or value of real property. 3. Section 551.087 – Deliberation regarding economic development negotiations – Zebra Project. E.2 The Bastrop City Council will reconvene into open session to discuss, consider and/or take any actions necessary related to the executive sessions noted herein, or regular agenda items, noted above, and/or related items. F. ADJOURNMENT CERTIFICATE I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the bulletin board, at the City Hall of the City of Bastrop, Texas, a place convenient and readily accessible to the general public at all times, and said notice was posted the 10th day of May 2013 at 12:00 p.m. Copies of this agenda have been provided to those members of the media requesting such information. Traci Chavez Traci Chavez, Ínterim City Secretary NOTICE OF ASSISTANCE AT PUBLIC MEETINGS THE CITY OF BASTROP IS COMMITTED TO COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT. BASTROP CITY HALL AND COUNCIL CHAMBERS ARE WHEELCHAIR ACCESSIBLE AND SPECIAL MARKED PARKING IS AVAILABLE. PERSONS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO MAY NEED ASSISTANCE ARE REQUESTED TO CONTACT THE CITY SECRETARY’S OFFICE AT 512-332-8811. PLEASE PROVIDE FORTY-EIGHT HOURS NOTICE WHEN FEASIBLE. Confirm time posted: KR