City Council Meeting

NOTICE OF REGULAR MEETING BASTROP CITY COUNCIL June 25, 2013 6:15 P.M. Pursuant to the Texas Government Code, Chapter 551, the City Council of Bastrop, Texas will hold a regular meeting on June 25, 2013 at 6:15 p.m. at Council Chambers of City Hall, 1311 Chestnut Street, Bastrop, Texas and will consider the following matters to wit: REGULAR MEETING TAB PAGE ORIGINATOR ANNOUNCEMENTS 1. Call to Order. 2. Pledge of Allegiance and Invocation. 3. Presentations 4. Proclamations 5. Announcements CITY MANAGER INFORMATIONAL UPDATE REPORT: Items for update, discussion and possible action: A. Meetings and Events Attended: 1. Attended the Monthly Meeting of the Pine Forest Unit #6 Homeowners Association on June 13, 2013. 2. Attended the Monthly Meeting of the Bastrop Economic Development Corporation on June 17, 2013. 3. Special City Council Budget Workshop on June 18, 2013. 4. Attended the Monthly Meeting of the Lost Pines Groundwater Conservation District on June 19, 2013. 5. Attended the Annual Texas City Manager’s Association Conference – June 20, through June 23, 2013. B. Update on City Projects: 1. Update on the Bob Bryant Park Water Facilities Improvements Project. 2. Update on Long Term Water Supply. 3. Update on the Construction of Sidewalks across the Rail Road Tracks on Chestnut Street. 4. Update on the State Park Voucher Program. 5. Update on the Hotel/Motel Funding Process. 6. Water Consumption Report. 7. The Texas Department of Transportation Proposed Improvements for S.H. 71. 8. Discussion Regarding Municipal Bond Financing. 9. Update on the Pecan Park Subdivision. 10. Update on the Top 10 Strategic Priorities for 2013 – 2016. 11. Update on the Texas Capital Fund for Buc-ee’s and the Texas Main Street Sidewalk improvements Project. 12. Update on the Fayette Street Community Development Block Grant Wastewater improvements Project.  13. Chamber of Commerce – film commission hot funds. 14. Bastrop Art in Public Places Task Force proposed budget. C. Update on City Business: 1. Convention Center Activities. 2. Main Street Program Activities. 3. Commercial/Residential Construction Projects in the City. 4. YMCA Activities. D. Department and Board Reports. E. Inviting input from Council related to issues for possible inclusion on future agendas, related to issues such as (but not limited to) municipal projects, personnel, public property, development and other City/public business. A. CONSENT AGENDA All of the following items on the Consent Agenda are considered to be self-explanatory by the Council and will be enacted with one motion. There will be no separate discussion of these items unless a Council Members so requests. A.1 Approval of the statutory denial, for a period of 180 days from A.1 1 Melissa McCollum the date of Council action on this request, for the Preliminary and Final Plat of Hunters Crossing, Section 5B (55 residential lots) located north of Hunters Point Drive and west of Highway 304 within the City limits of Bastrop, Texas . A.2 Approval of the statutory denial, for a period of 180 days from A.2 3 Melissa McCollum the date of Council action on this request, for the Preliminary and Final Plat of Hunters Crossing, Section 3E (17 residential lots) located south of Hunters Point Drive and west of Highway 304 within the City limits of Bastrop, Texas A.3 SECOND READING: Adoption of an “Ordinance granting a A.3 5 Melissa McCollum zoning district change from MH, Manufactured Housing to C-1, Commercial District (Light) for approximately 3.973 acres, commonly known as 2801 E. Highway Loop 150, in the City limits of Bastrop, Texas; and establishing an effective date.” A.4 Approval of the Special Event Permit Application submitted A.4 10 Trey Job by the Bastrop Homecoming Committee, Inc. to host “Bastrop Homecoming & Rodeo”, on Wednesday, July 31, 2013 through Sunday, August 4, 2013 in downtown Bastrop, Mayfest Park and Fireman’s Park. A.5 Approval of the Special Event Permit Application submitted A.5 26 Trey Job by Lee Harle, owner of Bastrop River Company, to host “Stand-Up Paddle Cup” on Friday, August 16th and Saturday, August 17, 2013 in Fisherman’s Park, Riverwalk, Colorado River and Bastrop Brewhouse. A.6 SECOND READING: Adoption of an “Ordinance amending A.6 40 Karla Stovall the Budget for the Fiscal Year 2013 in accordance with existing statutory requirements; appropriating the various amounts herein; repealing all prior Ordinances and actions on conflict herewith; and providing for an effective date.” B. PUBLIC HEARINGS AND ORDINANCES AND OTHER ITEMS ELIGIBLE FOR CONSIDERATION AND/OR ACTION: B.1 Citizen Comments. ****************************************************************************************** Executive Session: The Council reserves the right to convene into Executive Session at any time during the meeting regarding any agenda item. In compliance with the Open Meetings Act, Chapter 551 Government Code, Vernon’s Texas Code, Annotated, the item below will be discussed in closed session. 1. Section 551.071 – Consultations with Attorney related to legal matters ****************************************************************************************** C. OLD BUSINESS D. NEW BUSINESS D.1 Consideration, discussion and possible action for D.1 48 Michael Talbot selecting a firm for Consulting and Brokerage Services for Employee Benefits for the City of Bastrop, Texas. D.2 Presentation and possible discussion by Organizations D.2 94 Karla Stovall seeking funding from Hotel Occupancy Tax for the 2014 Fiscal Year: (Please see separate attachment) 1. Bastrop Association of the Arts D.2 -1 2. Bastrop Chamber of Commerce D.2 -15 3. Bastrop Downtown Business Alliance D.2 -44 4. Bastrop Fine Arts Guild D.2 -68 5. Bastrop County Historical Society D.2 -89 6. Bastrop Homecoming Committee D.2 -106 7. Bastrop Juneteenth Committee D.2 -119 8. Bastrop Old Town Visitors Center D.2 -137 9. Bastrop Opera House D.2 -151 10. Family Crisis Center D.2 -198 11. Keep Bastrop County Beautiful D.2 -217 12. reTREEt America D.2 -228 13. Upstart, Inc. D.2 -246 14. YMCA of Austin D.2 -266 D.3 Consideration, discussion and possible action regarding D.3 95 Michael Talbot the approval of a “Resolution” of the City Council of Bastrop, Texas regarding funding and reporting requirements for Hotel/Motel Tax Revenue Grants by the City for Publicity and Tourism Grants and processes for future grant cycles. D.4 Consideration, discussion and possible action regarding D.4 98 Michael Talbot the approval of a “Resolution” of the City Council of Bastrop, Texas regarding support and acceptance of funding from the Department of Defense Office of Economic Adjustment (OEA) for a Joint Land Use Study (JLUS) for Camp Swift and the surrounding County, Cities and other local agency jurisdictions. D.5 Consideration, discussion and possible action for acceptance D.5 101 Karla Stovall of the presentation of the Bastrop County Historical Society Museum and Visitors Center Operations and Maintenance Budget for FY2014. E. EXECUTIVE SESSION E.1 The Bastrop City Council will meet in a closed/executive session pursuant to the Texas Government Code, Chapter 551, et seq, to discuss the following: 1. Section 551.071(1) (A) and Section 551.071(2) – Consultations with Attorney: (1) threatened and/or contemplated litigation, (including but not limited to “Pine Forest Investments Group, LLC vs. the City of Bastrop and other Trustees”); and (2) matters upon which the Attorney has a duty and/or responsibility to report to the governmental body. 2. Section 551.072 – Deliberation regarding real property: Regarding the purchase, exchange, lease, disposition, or value of real property. 3. Section 551.087 - Deliberation Regarding Economic Development Negotiations 4. Section 551.0-74 - Personnel Matters: City Manager. E.2 The Bastrop City Council will reconvene into open session to discuss, consider and/or take any actions necessary related to the executive sessions noted herein, or regular agenda items, noted above, and/or related items. F. ADJOURNMENT CERTIFICATE I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the bulletin board, at the City Hall of the City of Bastrop, Texas, a place convenient and readily accessible to the general public at all times, and said notice was posted the 20h day of June 2013 at 100 p.m. Copies of this agenda have been provided to those members of the media requesting such information. ___________Yvonne Pritchard__________ Yvonne Pritchard, Project Coordinador NOTICE OF ASSISTANCE AT PUBLIC MEETINGS THE CITY OF BASTROP IS COMMITTED TO COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT. BASTROP CITY HALL AND COUNCIL CHAMBERS ARE WHEELCHAIR ACCESSIBLE AND SPECIAL MARKED PARKING IS AVAILABLE. PERSONS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO MAY NEED ASSISTANCE ARE REQUESTED TO CONTACT THE CITY SECRETARY’S OFFICE AT 512-332-8800. PLEASE PROVIDE FORTY-EIGHT HOURS NOTICE WHEN FEASIBLE. Confirm time posted: KR