City Council Meeting

NOTICE OF REGULAR MEETING BASTROP CITY COUNCIL August 13, 2013 6:15 P.M. Pursuant to the Texas Government Code, Chapter 551, the City Council of Bastrop, Texas will hold a regular meeting on July 23, 2013 at 6:15 p.m. at Council Chambers of City Hall, 1311 Chestnut Street, Bastrop, Texas and will consider the following matters to wit: REGULAR MEETING TAB PAGE ORIGINATOR ANNOUNCEMENTS 1. Call to Order 2. Pledge of Allegiance and Invocation 3. Presentations 4. Proclamations 5. Announcements CITY MANAGER INFORMATIONAL UPDATE REPORT: Items for update, discussion and possible action: A. Meeting and Events Attended: 1. The Ethic’s Commission Meeting of July 29, 2013. 2. The Hunter’s Crossing Local Government Corporation Meeting of July 29, 2013. B. Update on City Projects and Issues: 1. Update on the Short and Long Term Water Supply Project. 2. Update on the Construction of the Sidewalks across the Rail Road Tracks on Chestnut Street. 3. Water Consumption Report for the period from July 24, 2013 through August 11, 2013. 4. Bastrop Economic Development Corporation – Retail Coach Services. 5. The Bastrop Marketing Corporation Report as of July 31, 2013. 6. Update on the Top 10 Strategic Priorities for 2013-2016. 7. Creation of a Culinary District in the “Central Business District”. 8. Development of the FY-14 Budget. 9. Discussion of proposed issuance of Bonds for Water/Wastewater Improvements Projects for FY-2013. 10. Update on the Golf Voucher Program. C. Update on City Business: 1. Convention Center Activities 2. Main Street Program 3. Commercial/Residential Construction Projects in the City 4. YMCA Activities D. Department and Board Reports E. Inviting input from Council related to issues for possible inclusion on future agenda’s related to issues for possible inclusion on future agendas, related to issues such as (but not limited to) municipal projects, personnel, public property, development and other City/public business. A. CONSENT AGENDA All of the following items on the Consent Agenda are considered to be self-explanatory by the Council and will be enacted with one motion. There will be no separate discussion of these items unless a Council Members so requests. A.1 Approval of meeting minutes of July 23, 2013 Regular A.1 14 Traci Chavez Council Meeting Minutes. A.2 Approval of the statutory denial, for a period of 180 days A.2 20 Yvonne Pritchard from the date of Council action on this request, for The Grove Preliminary Plat creating 8 commercial lots south of Highway 71 West and east of Highway 304 and Centers of Woodland Shopping Center within the City limits of Bastrop, Texas. A.3 Approval of Bastrop Marketing Corporation’s request A.3 23 Karla Stovall for reimbursement of expenses. A.4 Approval of City of Bastrop and Comprehensive Fund A.4 26 Karla Stovall Balance Policy for FY2013-2014. A.5 Approval of a Preliminary Plat for Hunters Crossing, A.5 33 Yvonne Pritchard Section 5B (55 residential lots) located west of State Highway 304 and north of Hunters Point Drive within the City limits of Bastrop, Texas. A.6 Approval of a Preliminary Plat for Hunters Crossing, A.6 37 Yvonne Pritchard Section 3E (17 residential lots) located west of State Highway 304 and south of Hunters Point Drive within the City limits of Bastrop, Texas. A.7 Approval of the Special Event Permit Application submitted A.7 41 Trey Job by Colorado River 100 to host “Colorado River 100 Race” on Friday and Saturday, August 30-31, 2013, in Fisherman’s Park. A.8 Approval of request by Bastrop Fire Department to use the A.8 51 Henry Perry Intersection of Main and Chestnut for MDA “Fill the Boot” on August 31, 2013 from 8:00 AM to 5:00 PM. B. PUBLIC HEARINGS AND ORDINANCES AND OTHER ITEMS ELIGIBLE FOR CONSIDERATION AND/OR ACTION: B.1 Citizen Comments ****************************************************************************************** Executive Session: The Council reserves the right to convene into Executive Session at any time during the meeting regarding any agenda item. In compliance with the Open Meetings Act, Chapter 551 Government Code, Vernon’s Texas Code, Annotated, the item below will be discussed in closed session. 1. Section 551.071 – Consultations with Attorney related to legal matters ****************************************************************************************** C. OLD BUSINESS D. NEW BUSINESS D.1 Consideration, discussion and possible action on the D.1 54 Karla Stovall preliminary funding level allocation to entity’s requesting Hotel Motel Funding for Fiscal Year 2013-2014. D.1 Consideration, discussion and possible action on the D.2 56 Karla Stovall preliminary funding level and allocation to organizations requesting Community Support funding for Fiscal Year 2013-2014. D.3 Consider and act upon a Resolution of the City Council of D.3 58 Karla Stovall the City of Bastrop, Texas, to take a record vote to place a proposal for adoption of the Fiscal Year 2013-2014 budget and tax rate on the September 24, 2013 agenda; specifying the proposed property tax rate; establishing dates for public hearings on the proposed property tax rate; and providing for publication as provided by the Texas Property Tax Code. E. EXECUTIVE SESSION E.1 The Bastrop City Council will meet in a closed/executive session pursuant to the Texas Government Code, Chapter 551, et seq, to discuss the following: 1. Section 551.071(1) (A) and Section 551.071(2) – Consultations with Attorney: (1) threatened, pending and/or contemplated litigation or claims, including but not limited to “Pine Forest Investments Group, LLC vs The City of Bastrop, et al, Cause No. 29,052, In The 21st. Judicial District Court of Bastrop County, Texas” and/or (2) matters upon which the Attorney has a duty and/or responsibility to report to the governmental body, concerning same, and/or any other matters posted on the agenda. 2. Section 551.072 – Deliberation regarding real property: Regarding the purchase, exchange, lease, disposition, or value of real property. E.2 The Bastrop City Council will reconvene into open session to discuss, consider and/or take any actions necessary related to the executive sessions noted herein, or regular agenda items, noted above, and/or related items. F. ADJOURNMENT CERTIFICATE I, the undersigned authority, do hereby certify that this Notice of Meeting was posted on the bulletin board, at the City Hall of the City of Bastrop, Texas, a place convenient and readily accessible to the general public at all times, and said notice was posted the 9th day of August 2013 at 12 p.m. Copies of this agenda have been provided to those members of the media requesting such information. Traci Chavez Traci Chavez, Ínterim City Secretary NOTICE OF ASSISTANCE AT PUBLIC MEETINGS THE CITY OF BASTROP IS COMMITTED TO COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT. BASTROP CITY HALL AND COUNCIL CHAMBERS ARE WHEELCHAIR ACCESSIBLE AND SPECIAL MARKED PARKING IS AVAILABLE. PERSONS WITH DISABILITIES WHO PLAN TO ATTEND THIS MEETING AND WHO MAY NEED ASSISTANCE ARE REQUESTED TO CONTACT THE CITY SECRETARY’S OFFICE AT 512-332-8800. PLEASE PROVIDE FORTY-EIGHT HOURS NOTICE WHEN FEASIBLE. Confirm time posted: KR