City Council Special Meeting

BASTROP CITY COUNCIL Notice of Special Meeting and Workshop/Retreat Session Saturday, January 31, 2015 at 9:00 am Pursuant to the Texas Government Code, Chapter 551, the Bastrop City Council will hold a Special Meeting, Workshop/Retreat Session, at the Austin Colony Meeting Room at the Hyatt Regency Lost Pines Resort and Spa, located at 575 Hyatt Lost Pines Road in Lost Pines, Texas 78612, to discuss the following: 1. CALL TO ORDER -CONVENE INTO OPEN SESSION. 2. 2015 WORKSHOP/RETREAT – THE BASTROP CITY COUNCIL WILL CONVENE INTO A SPECIAL WORKSHOP/RETREAT SESSION TO DISCUSS THE FOLLOWING: A. A Review of the Top Priorities: Strategic Planning Goals set on March 22, 2014. A.1 Comprehensive Plan. a. Retain Consultant to Update Comprehensive Plan b. Monitor Plan Progress/Adopt Completed Plan A.2 Short Term and Long Term Water Strategy. a. Acquiring Water Resources and Begin Construction by June 2017 b. Other Water Issues A.3 Develop and Adopt a Plan for Annexation/Utility Expansion. A.4 Develop a Plan for Fire Protection. A.5 Continue Benchmarking. a. Staffing Levels, Types of Services, Financial Metrics (Tax Rate, Indebtedness), Succession Planning A.6 Explore a Plan for Affordable Housing within the City. A.7 Consider Constraints/Incentives for Infill Development. (Form Based Code Study/ Ordinance) a. Complete Implementation of Form Based Codes for City Zoning A.8 Consider General Fund Level, Tax Rate and Future Bond Indebtedness for Infrastructure. A.9 Consider a Process for “Considering a Possible Bond Election”. a. Amount that might be considered and what item(s) to include b. How to decide on what actions to consider c. Meeting with the public d. Process and timeline to meet target date of November 2015 or May 2016. A.10 Annual review of City Manager’s Performance. A.11 Review of Police Staffing. A.12 Clearly Communicated, Reasonably Attainable List of City Council Priorities for the City Manager. City Council Retreat Saturday, January 31, 2015 Page 1 of 3  A.13 Propose process for implementation of Task Force Initiatives to be presented to City Council. A.14 Include/Emphasize the Hispanic Community. A.15 Negotiate Agreement with Camp Swift for Bastrop Police Officers to use the Firing Range. A.16 Appreciation of Mayor Orr’s Service to the City as Mayor. B. A Review of Accomplishments since Last Year’s Retreat – Receive Input and Comments: B.1 Accomplishments identified by the City Council B.2 Accomplishment identified by City Manager B.3 Accomplishments identified by City Staff B.4 Accomplishments identified by Present Board and/or Commission Members C. Other Pending Business - Identified by Council for Discussion at this 2015 Planning Workshop/Retreat C.1 Convention Center Operations and Marketing. C.2 Consideration of City Manager’s Staff Restructuring and a Plan for better use of Personnel and Senior Level Employee to relieve him of over-burden work and assist him to more easily delegate items from his desk to others. C.3 Overview on how we might deal with funding requests received by City from August and September. a. Bastrop Art Guild b. Downtown Business Alliance c. Homecoming d. UPSTART C.4 Direction on Supporting a YMCA Building and related issues on how to utilize the $1.5 Million FEMA Grant, if awarded to the City of Bastrop. D. Councilwoman Kay McAnally’s Report on Connecting Bastrop – Report on the Key Initiatives from the Visioning Task Force. E. Discussion of Other Key Priorities Provided by the Council Members; Discussion of Next 12 Months’ Work/Setting Priorities and Plans. E.1 New Hyatt/Bastrop Marketing Corporation Contract, Marketing and Sales Issues around the Convention Center and the Work of Cami Hardee – Joe Beal. E.2 HOT FUNDS a. 3-Tiered approach – Review and discussion. b. Overview discussion of use of HOT Funds, in general. c. Use of HOT Funds for marketing. City Council Retreat Saturday, January 31, 2015 Page 2 of 3  E.3 Charter Review – Interest in considering a Charter review in 2015, and consider the process for doing so. E.4 Development of a “Plan of Action” for the expansion of a Wastewater Treatment Plant E.5 Revision and update of the City’s “Five-Year Capital Improvement Program” E.6 What method should be implemented by the Council and staff to stay on track with the Priorities and Plans for projects agreed upon by the Council at the Planning Retreat - , so that as new ideas, projects and/or programs arise throughout the year, and efforts are diverted to those new projects, consideration is given by the Council on the effect or those changes on the Council’s identified Planning Retreat Priorities and Plans. E.7 Redevelopment opportunities for the North Side of Town. (Council could consider extending Water/Sewer Mains to make certain street improvements that would allow for the redevelopment in the surrounding tracts. The City could consider creation of a TIF, in this area, to apply the funds expended to improve the area. E.8 Interest in expanding City operated recreational programs F. Discussion and agreement as to an “Early Report” on the 2015 Workshop Retreat Meeting, and a process of setting priorities, for items not completed today, including a process for ensuring follow up on all item(s). G. Council Input to “Consider Budgetary Implications” of any action taken by the Council, that involves funding not originally included in annual budget process. 3. THE BASTROP CITY COUNCIL WILL RECONVENE INTO OPEN SESSION TO DISCUSS, CONSIDER AND/OR TAKE ANY ACTIONS NECESSARY RELATED TO THE WORKSHOP ITEMS. 4. ADJOURN I, Elizabeth Lopez, City Secretary, of the City of Bastrop hereby certify that this meeting notice was posted at the Bastrop City Hall on Tuesday, January 27, 2015 at 5:00 pm. Elizabeth Lopez, City Secretary THE CITY OF BASTROP IS COMMITTED TO COMPLIANCE WITH THE AMERICANS WITH DISABILITIES ACT. REASONABLE MODIFICATIONS AND EQUAL ACCESS TO COMMUNICATIONS WILL BE PROVIDED UPON REQUEST. PLEASE CALL 512-332-8800. Confirm Time: Posted KR Removed: _______ City Council Retreat Saturday, January 31, 2015 Page 3 of 3