Regular City Council Meeting

Bastrop, TX City Council Meeting Agenda Bastrop City Hall City Council Chambers 1311 Chestnut Street Bastrop, TX 78602 (512) 332-8800 July 26, 2022 Regular City Council Meeting at 6:30 PM Executive Session at 5:30 PM Regular Meeting at 6:30 PM __________________________________________ City of Bastrop City Council meetings are available to all persons regardless of disability. If you require special assistance, please contact the City Secretary at (512) 332-8800 or write 1311 Chestnut Street, 78602, or by calling through a T.D.D. (Telecommunication Device for the Deaf) to Relay Texas at 1-800-735-2989 at least 48 hours in advance of the meeting. __________________________________________ The City of Bastrop reserves the right to reconvene, recess, or realign the Regular Session or called Executive Session or order of business at any time prior to adjournment. PLEASE NOTE: ANYONE IN ATTENDANCE WISHING TO ADDRESS THE COUNCIL MUST COMPLETE A CITIZEN COMMENT FORM AND GIVE THE COMPLETED FORM TO THE CITY SECRETARY PRIOR TO THE START OF THE CITY COUNCIL MEETING. ALTERNATELY, IF YOU ARE UNABLE TO ATTEND THE COUNCIL MEETING, YOU MAY COMPLETE A CITIZEN COMMENT FORM WITH YOUR COMMENTS AT CITYOFBASTROP.ORG/CITIZENCOMMENT BEFORE 5:00 P.M. ON THE DATE OF THE MEETING. COMMENTS SUBMITTED BY THIS TIME WILL BE DISTRIBUTED TO THE CITY COUNCIL PRIOR TO MEETING COMMENCEMENT, REFERENCED AT THE MEETING, AND INCLUDED WITH THE MEETING MINUTES. COMMENTS FROM EACH INDIVIDUAL WILL BE LIMITED TO THREE (3) MINUTES WHEN READ ALOUD. 1. CALL TO ORDER 2. EXECUTIVE SESSION 2A. City Council shall convene into closed executive session pursuant to Texas Government Code sections 551.071, 551.074, and 551.087 to seek the advice of legal counsel regarding potential real estate, land use development, and economic development alternatives for the Pine Forest Unit 6 subdivision. Regular City Council Meeting Agenda July 26, 2022 Page 1 of 5 2B. City Council shall convene into closed executive session pursuant to Texas Government Code sections 551.071, .074 Real Property, and .087 Economic Development to seek the advice of legal counsel regarding public-private partnerships for possible multipurpose lodging projects, including the development of a hotel, update to the City Bastrop Convention & Exhibit Center, development of associated kitchen facilities, and supportive retail. 3. TAKE ANY NECESSARY OR APPROPRIATE ACTION ON MATTERS POSTED FOR CONSIDERATION IN CLOSED/EXECUTIVE SESSION. 4. CALL TO ORDER - REGULAR SESSION - 6:30 P.M. 5. PLEDGE OF ALLEGIANCE - Dominic Fahrenthold, Vincent Fahrenthold, and Tristan Gaines, Boy Scouts of America Troop 2010 TEXAS PLEDGE OF ALLEGIANCE - Honor the Texas Flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible. 6. INVOCATION - Hardy Overton, Police Chaplain 7. PRESENTATIONS 7A. Mayor's Report 7B. Council Members' Report 7C. City Manager's Report 8. WORK SESSIONS/BRIEFINGS 8A. Receive presentation of the Proposed FY2023 Budget and announce that the Budget Workshops will be held on August 16 & 17, 2022, at 5:00 p.m. and the Public Hearing on the FY2023 budget will be held on September 13, 2022, at 6:30 p.m. at City Hall 1311 Chestnut Street. Submitted by: Paul A. Hofmann, City Manager and Tracy Waldron, Chief Financial Officer 8B. Receive presentation regarding the renegotiated contract with the current solid waste provider and provide direction as necessary. Submitted by: Tracy Waldron, Chief Financial Officer 9. STAFF AND BOARD REPORTS 9A. Receive presentation on the unaudited Monthly Financial Report for the period ending June 30, 2022. Submitted by: Tracy Waldron, Chief Financial Officer Regular City Council Meeting Agenda July 26, 2022 Page 2 of 5 10. CITIZEN COMMENTS At this time, three (3) minute comments will be taken from the audience on any topic. Anyone in attendance wishing to address the Council must complete a citizen comment form and give the completed form to the City Secretary prior to the start of the City Council meeting. Alternately, if you are unable to attend the council meeting, you may complete a citizen comment form with your comments at www.cityofbastrop.org/citizencommentform before 5:00 p.m. on July 26, 2022. Comments submitted by this time will be distributed to the city council prior to meeting commencement, referenced at the meeting, and included with the meeting minutes. Comments from each individual will be limited to three (3) minutes when read aloud. In accordance with the Texas Open Meetings Act, if a citizen discusses any item not on the agenda, City Council cannot discuss issues raised or make any decision at this time. Instead, City Council is limited to making a statement of specific factual information or a recitation of existing policy in response to the inquiry. Issues may be referred to City Manager for research and possible future action. It is not the intention of the City of Bastrop to provide a public forum for the embarrassment or demeaning of any individual or group. Neither is it the intention of the Council to allow a member of the public to slur the performance, honesty and/or integrity of the Council, as a body, or any member or members of the Council individually or collectively, or members of the City’s staff. Accordingly, profane, insulting or threatening language directed toward the Council and/or any person in the Council’s presence will not be tolerated. 11. CONSENT AGENDA The following may be acted upon in one motion. A Council Member or a citizen may request items be removed from the Consent Agenda for individual consideration. 11A. Consider action to approve City Council minutes from the July 12, 2022, Regular meeting. Submitted by: Ann Franklin, City Secretary 11B. Consider action to approve Resolution No. R-2022-62 of the City Council of the City of Bastrop, Texas approving a Public Improvement Plan Agreement with Great West Development, Inc. for River Crest Subdivision, as attached in Exhibit A; authorizing the City Manager to execute all necessary documents; providing for a repealing clause; and establishing an effective date. Submitted by: Jennifer C. Bills, Director of Planning & Development 11C. Consider action to approve Resolution No. R-2022-63 of the City Council of the City of Bastrop, Texas, awarding a contract with Brannan Paving Co., LTD for the Street Maintenance Project to an amount of Six Hundred Three Thousand Seven Hundred Ninety-Eight Dollars and Sixty-Five Cents ($603,798.65); authorizing the City Manager to execute all necessary documents; providing for a repealing clause; and establishing an effective date. Submitted by: Fabiola de Carvalho, MIAM, Director of Engineering and Capital Project Management Regular City Council Meeting Agenda July 26, 2022 Page 3 of 5 11D. Consider action to approve Resolution No. R-2022-64 of the City Council of the City of Bastrop, approving the Certification of Additional Sales and Use Tax to Pay Debt Services; providing for a repealing clause; and providing for an effective date. Submitted by: Tracy Waldron, Chief Financial Officer 11E. Consider action to approve the second reading of Ordinance No. 2022-18 of the City of Bastrop, Texas updating and amending Bastrop Code of Ordinances, Chapter 13, Article 13.12, entitled “Impact Fees”, updating the land use assumptions, capital improvement plan and amending impact fees for water and wastewater utilities, and providing for an effective date. Submitted by: Tracy Waldron, Chief Financial Officer 11F. Consider action to approve Resolution No. R-2022-66 appointing Trey Job as acting city manager; providing for a severability clause; and establishing an effective date. Submitted by: Ann Franklin, City Secretary 11G. Consider action to approve Resolution No. R-2022-65 of the City Council of the City of Bastrop, Texas confirming appointment by the Mayor of Trey Job to Place 1 of the Hunters Crossing Local Government Corporation, as required in Section 3.08 of the City’s Charter, and establishing an effective date. Submitted by: Ann Franklin, City Secretary 12. ITEMS FOR INDIVIDUAL CONSIDERATION 12A. Hold a public hearing and consider action to approve the first reading of Ordinance No. 2022-19 approving a Zoning Concept Scheme for 2.395 acres of Farm Lot 62, changing the zoning for 2.395 acres out of Farm Lot 62 East of Main St., from P2 Rural to P4 Mix, located east of Pecan Street, within the city limits of Bastrop, Texas, as shown in Exhibit A, providing for findings of fact, adoption, repealer, severability and enforcement, proper notice and meeting; and establishing an effective date and move to include on the August 9, 2022 Consent Agenda. Submitted by: Jennifer C. Bills, Director of Planning & Development 12B. Consider action to approve a Letter of Intent between the City of Bastrop and Sunway Hospitality to establish a partnership toward the development of a 130-150 room hotel, update to the City Bastrop Convention & Exhibit Center façade, development of associated kitchen facilities, and supportive retail. Submitted by: Rebecca Gleason, Assistant City Manager 12C. Consider action to approve Resolution No. R-2022-67 of the City Council of the City of Bastrop, Texas for the approval of the Diversity, Equity, and Inclusion Board Implementation Recommendations including the creation of a Diversity, Equity, and Inclusion Board, as requested by Council Member Cheryl Lee. Submitted by: Rebecca Gleason, Assistant City Manager 13. ADJOURNMENT Regular City Council Meeting Agenda July 26, 2022 Page 4 of 5 All items on the agenda are eligible for discussion and action unless specifically stated otherwise. The Bastrop City Council reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), and 551.087 (Economic Development), and §551.086 (Competitive Matters regarding Electric Utility). I, the undersigned authority, do hereby certify that this Notice of Meeting as posted in accordance with the regulations of the Texas Open Meetings Act on the bulletin board located at the entrance to the City of Bastrop City Hall, a place of convenient and readily accessible to the general public, as well as to the City’s website, www.cityofbastrop.org and said Notice was posted on the following date and time: Thursday, July 21, 2022 at 4:00 p.m. and remained posted for at least two hours after said meeting was convened. /s/Ann Franklin Ann Franklin, City Secretary Regular City Council Meeting Agenda July 26, 2022 Page 5 of 5