Regular City Council Meeting

Bastrop, TX City Council Meeting Agenda Bastrop City Hall City Council Chambers 1311 Chestnut Street Bastrop, TX 78602 (512) 332-8800 March 12, 2024 Regular City Council Meeting at 6:30 PM City of Bastrop City Council meetings are available to all persons regardless of disability. If you require special assistance, please contact the City Secretary at (512) 332-8800 or write 1311 Chestnut Street, 78602, or by calling through a T.D.D. (Telecommunication Device for the Deaf) to Relay Texas at 1-800-735-2989 at least 48 hours in advance of the meeting. __________________________________________ The City of Bastrop reserves the right to reconvene, recess, or realign the Regular Session or called Executive Session or order of business at any time prior to adjournment. PLEASE NOTE: ANYONE IN ATTENDANCE WISHING TO ADDRESS THE COUNCIL MUST COMPLETE A CITIZEN COMMENT FORM AND GIVE THE COMPLETED FORM TO THE CITY SECRETARY PRIOR TO THE START OF THE CITY COUNCIL MEETING. ALTERNATELY, IF YOU ARE UNABLE TO ATTEND THE COUNCIL MEETING, YOU MAY COMPLETE A CITIZEN COMMENT FORM WITH YOUR COMMENTS AT CITYOFBASTROP.ORG/CITIZENCOMMENT AT LEAST TWO HOURS BEFORE THE MEETING STARTS ON THE REQUESTED DATE. COMMENTS SUBMITTED BY THIS TIME WILL BE GIVEN TO THE CITY COUNCIL DURING THE MEETING AND INCLUDED IN THE PUBLIC RECORD, BUT NOT READ ALOUD. COMMENTS FROM EACH INDIVIDUAL IN ATTENDANCE WILL BE LIMITED TO THREE (3) MINUTES. 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE - Robert Conrad and Kenji Franklin, Bi-District Basketball Champs, Cedar Creek High School TEXAS PLEDGE OF ALLEGIANCE - Honor the Texas Flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible. 3. INVOCATION - Robert Oliver, Police Chaplain 4. PRESENTATIONS 4A. Mayor's Report 4B. Council Members' Report Regular City Council Meeting Agenda March 12, 2024 Page 1 of 4 4C. City Manager's Report 4D. Proclamation of the City Council of the City of Bastrop, recognizing Evangeline Parish, Louisiana for their partnership with the City of Bastrop, Texas, in Bastrop's first inaugural Mardi Gras celebration. Submitted by: Ann Franklin, City of Secretary 5. WORK SESSION/BRIEFINGS - NONE 6. STAFF AND BOARD REPORTS 6A. Receive presentation on the unaudited Monthly Financial Report for the period ending January 31, 2024. Submitted by: Edi McIlwain, Chief Financial Officer 7. CITIZEN COMMENTS At this time, three (3) minute comments will be taken from the audience on any topic. Anyone in attendance wishing to address the Council must complete a citizen comment form and give the completed form to the City Secretary prior to the start of the City Council meeting. Alternately, if you are unable to attend the council meeting, you may complete a citizen comment form with your comments at www.cityofbastrop.org/citizencommentform at least two hours before the meeting starts on the requested date. Comments submitted by this time will be given to the City Council during the meeting and included in the public record, but not read aloud. In accordance with the Texas Open Meetings Act, if a citizen discusses any item not on the agenda, City Council cannot discuss issues raised or make any decision at this time. Instead, City Council is limited to making a statement of specific factual information or a recitation of existing policy in response to the inquiry. Issues may be referred to City Manager for research and possible future action. It is not the intention of the City of Bastrop to provide a public forum for the embarrassment or demeaning of any individual or group. Neither is it the intention of the Council to allow a member of the public to slur the performance, honesty and/or integrity of the Council, as a body, or any member or members of the Council individually or collectively, or members of the City’s staff. Accordingly, profane, insulting or threatening language directed toward the Council and/or any person in the Council’s presence will not be tolerated. 8. CONSENT AGENDA The following may be acted upon in one motion. A Council Member or a citizen may request items be removed from the Consent Agenda for individual consideration. 8A. Consider action to approve City Council minutes from the February 27, 2024, Regular meeting. Submitted by: Ann Franklin, City Secretary Regular City Council Meeting Agenda March 12, 2024 Page 2 of 4 8B. Consider action to approve Resolution No. R-2024-28 of the City Council of the City of Bastrop, Texas, approving a Joint Agreement between the City of Bastrop (City) and Bastrop Central Appraisal District, Bastrop Independent School District, The City of Smithville, Smithville Independent School District, The City of Elgin, Elgin Independent School District, Lexington Independent School District, McDade Independent School District and Bastrop County Municipal Utility District No. 1 for the May 4, 2024, General Election for Bastrop, Texas, attached as Exhibit A; authorizing the City Manager to execute all necessary documents; and providing an effective date. Submitted by: Ann Franklin, City Secretary 8C. Consider action to approve the second reading of Ordinance No. 2024-07, of the City Council of the City of Bastrop, Texas, amending the Bastrop Code of Ordinances Chapter 1 General Provisions, Article 1.10 Parks, Section 1.10.001 Parks Board, (Parks Board name change); and providing for findings of fact, repealer, severability, codification, effective date, proper notice and meeting. Submitted by: Terry Moore, Parks & Recreation Director 9. ITEMS FOR INDIVIDUAL CONSIDERATION 9A. Hold a public hearing and consider action to approve Resolution No. R-2024-25 of the City Council of the City of Bastrop, Texas, granting Historic Landmark status for 0.4670 acres of Farm Lot 1 West of Main Street, also known as 1301 Church Street, within the city limits of the City of Bastrop, Texas, as attached in Exhibit A; providing for findings of fact; providing for a repealing clause; and establishing an effective date. Submitted by: Kennedy Higgins, Senior Planner, Development Services Department 9B. Consider action to approve Resolution No. R-2024-24 of the City Council of the City of Bastrop, Texas, accepting a donation from the McCall Family of an ornamental iron fence valued at a To Be Determined Amount (to be determined by the 3.12.24 council meeting) for use at Fairview Cemetery, authorizing the City Manager to execute all necessary documents; providing for a repealing clause; and establishing an effective date. Submitted by: Edi McIlwain, Chief Financial Officer 9C. Hold a public hearing and consider action to approve Resolution No. R-2024-26 of the City Council of the City of Bastrop, Texas, granting Historic Landmark status for 0.531 acres out of Farm Lot Block 36 East of Main Street within the City Limits of the City of Bastrop, Texas, commonly known as the Willis O Miley House, as attached in Exhibit A; providing for findings of fact; providing for a repealing clause; and establishing an effective date. Submitted by: Kennedy Higgins, Senior Planner, Development Services Department 9D. Consider and act on an application from Bastrop Old Town Visitor Center for an event known as Yesterfest for $20,000 for a grant from the Hotel Occupancy Tax Fund to fund a uniquely Bastrop event. Submitted by: Sylvia Carrillo-Trevino, ICMA-CM, CPM Regular City Council Meeting Agenda March 12, 2024 Page 3 of 4 9E. Consider and act on an application from SRE Promotions, LLC for an event known as Corvette Invasion for $1,300 for a grant from the Hotel Occupancy Tax Fund to fund a corvette car show. Submitted by: Sylvia Carrillo, ICMA-CM, CPM, City Manager 10. EXECUTIVE SESSION 10A. City Council shall convene into closed executive session pursuant to Texas Government Code sections 551.071 and 551.074 to seek the advice of legal counsel and discuss the City Manager’s employment agreement regarding residency. 10B. City Council shall convene into closed executive session pursuant to Texas Government Code section 551.071 to seek the advice of legal counsel regarding regulatory, franchise and contractual issues involving ambulance services. 11. TAKE ANY NECESSARY OR APPROPRIATE ACTION ON MATTERS POSTED FOR CONSIDERATION IN CLOSED/EXECUTIVE SESSION 12. ADJOURNMENT All items on the agenda are eligible for discussion and action unless specifically stated otherwise. The Bastrop City Council reserves the right to adjourn into executive session at any time during the course of this meeting to discuss any of the matters listed above, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about Security Devices), and 551.087 (Economic Development), and §551.086 (Competitive Matters regarding Electric Utility). I, the undersigned authority, do hereby certify that this Notice of Meeting as posted in accordance with the regulations of the Texas Open Meetings Act on the bulletin board located at the entrance to the City of Bastrop City Hall, a place of convenient and readily accessible to the general public, as well as to the City’s website, www.cityofbastrop.org and said Notice was posted on the following date and time: Thursday, March 7, 2024, at 5:30 p.m. and remained posted for at least two hours after said meeting was convened. /s/Ann Franklin Ann Franklin, City Secretary Regular City Council Meeting Agenda March 12, 2024 Page 4 of 4