Committee of the Whole

Committee of the Whole - Aug 12 2025 Agenda Tuesday, August 12, 2025 at 7:00 PM 100 N. Island Ave, Batavia, IL 60510 For viewing purposes only, the meeting will be broadcast live on BATV’s YouTube channel which can be accessed from their website at myBATV.com at https://www.youtube.com/user/BATV1017 Page 1. Roll Call 2. Reminder: Please speak into the microphone for BATV recording 3. Items removed, added, or changed 4. Matters from the Public (For items NOT on the Agenda) 5. Consent Agenda The consent agenda is made up of items recommended by city staff that require recommendation to the full City Council by the Cow. This agenda is placed as a separate item of the COW agenda. The items on the consent agenda are usually minor items, already budgeted, standard non-policy activities or outgrowths of earlier meetings and are voted on as a “package” in the interest of saving time on non-controversial issues. However, any council member may, by simple request, have an item removed and placed on the “regular” agenda Approvals 5.1 Approve Minutes July 21, 2025 - Special Meeting and July 29, 4-7 2025 COW 25-07-21M.pdf COW 25-07-29M.pdf Page 1 of 59  5.2 Resolution 2025-101-R: Variation to the Subdivision 8 - 14 Regulations (City Code Title 11) for 947 Britta Lane Nathan Jahnke, Applicant (DR 8/08/25) CD Memo-Res-2025-101-R.pdf 5.3 Ordinance 2025-039: Changing the Name of Lockwood Court 15 - 23 to Jefferson Court (SCB 7/23/25) CD Ordinance 2025-039 Jefferson Court rename Combined REP.pdf Ord 2025-039 Jefferson Court Name Change.docx Consent Action 6. Regular Agenda 6.1 Public Hearing: TIF #4 Ten Year Report 24 - 38 TIF 4 Ten Year Report COMBINED MEM.pdf 6.2 Approval: City to Display Suicide Prevention Awareness Flag the Month of September 2025 (Alderperson Fahrenbach) 6.3 Approval: City to Display Cancer Awareness Flag the Month of October 2025 (Alderperson Wolff) 6.4 Ordinance 2025-042: Amending the Text of the Zoning Code 39 - 48 for Sign Regulations Relating to Wall Signs above the First Floor in the LI and GI Districts - Aldi Inc., Applicant (DR 8/02/25)) CD COW-TextAmend-SignRegs-LIGI-Revised8-12-2025forCOW.pdf 6.5 ORD 2025-043 Amending the 2025 Wage and Salary Ordinance 49 - 57 (LN 8/8/25) GS ORD 2025-043 Amending the 2025 Wage and Salaries Ordinance.pdf 6.6 Discussion: City Energy Policy 58 - 59 City of Batavia Municipal Energy Policy.pdf 7. City Council Updates 7.1 Project Status 7.2 Other Business Page 2 of 59 8. Adjournment Individuals with disabilities should notify the City Administrator’s office at 630-454-2053 if they have a disability which will require special assistance or services and, if so, what services are required. This notification should occur as far as possible before the City-sponsored function, program, or meeting. Page 3 of 59  CITY OF BATAVIA MINUTES OF THE BATAVIA CITY COUNCIL Committee of the Whole Monday, July 21st, 2025 7:05 PM Council Chambers 1st Floor (To be held immediately following the City Council Meeting) 100 N. Island Avenue, Batavia, IL 60510 Hybrid Meeting PLEASE NOTE: These minutes are not a word-for-word transcription of the statements made at the meeting, nor intended to be a comprehensive review of all discussions. Minutes are intended to make an official record of the actions taken by the Committee/City Council, and to include some description of discussion points as understood by the minute-taker. Any references to discussion and/or statements are only to provide greater clarity to the public and they may not reference all, some, or any of an individual speaker’s comments. 1.​ ROLL CALL Ald. Wolff called the meeting to order at 9:48 p.m. Aldermen in attendance at roll: Barraza (7), Lanci (6), Beck (5), Malay (4), Wolff (2), Solfa (1), Baerren (1), Leman (2), Lohman (3), Pieper (4), Fahrenbach (5), Anderson (6), Vogelsinger (7). 2.​ REMINDER: Please Speak Into The Microphone For BATV Recording 3.​ ITEMS REMOVED/ADDED/CHANGED Solfa made a motion, second by Lanci, to table the meeting to the next scheduled Committee of the Whole meeting. Motion carried by voice vote. 4.​ Matters from the Public (For Items NOT on Agenda) 5.​ Discussion: City of Batavia Energy Policy 6.​ Discussion: City Council Committees 7.​ OTHER ​ none 8.​ ADJOURNMENT Motion by Ald. Solfa, seconded by Ald. Fahrenbach, to adjourn. Motion carried by voice vote. The meeting adjourned at 9:50 p.m. Minutes prepared and submitted by Kate Garrett, City Clerk, July 21st, 2025. July 21st, 2025, Minutes of the Batavia City Council, Batavia, Illinois ​ ​ 1 of 1 Page 4 of 59 7/29/25 Page 1 City of Batavia Committee of the Whole Regular Session Minutes Tuesday July 29th 2025 7:00 PM - City Council Chamber - 1st Floor ​ Please NOTE: These minutes are not a word-for-word transcription of the statements made at the meeting, nor intended to be a comprehensive review of all discussions. They are intended to make an official record of the actions taken by the Committee/City Council, and to include some description of discussion points as understood by the minute-taker. They may not reference some of the individual attendee’s comments, nor the complete comments if referenced.​ Meeting Called to Order 7:00pm​ 1. Roll Call Present:,Barazza, Lanci, Beck, Malone, Wolff, Baerren, Leman, Lohman, Pieper, Anderson ​ Absent: Vogelsinger*, Solfa*, Farenbach, Malay 2. Reminder: Please Speak Into The Mic for BATV 3. Items Removed/Added/Changed 4. Matters From public 5. Consent agenda ​ ​ ​ 5.1 Approve Minutes July 1, 2025 Motion to approve Consent Agenda moved by Beck and seconded by Lanci. The motion was carried unanimously (10-0) with a voice vote. 6. Regular Agenda 6.1 Resolution 2025-098-r Authorizing Change Order no. 5 with IHC Construction Companies LLC for the Phase 2a WWTP Improvements Ald. Vogelsinger and Ald. Solfa joined the meeting at 7:04pm. ​ Andrea Podraza provided a brief update on a change order totaling $66,667.54 related to construction site work. The change order covers unexpected items discovered during the project, such as a bolt issue on a clarifier that wasn't visible until the structure was emptied. These repairs were made immediately to ensure long-term durability (15+ years). While the project had a construction allowance, it has now been fully used, with both additions and subtractions throughout the contract. As of now, the project remains within budget, but if that changes, a budget amendment will be brought forward. Motion to Approve Resolution 2025-098-R moved by Malone and seconded by Solfa. The motion was carried unanimously (12-0) with a voice vote. 6.2 Resolution 2025-099-R Authorizing Execution of Task Order 36 with GZA Phase 1, which involved a document review, recommended further investigation due to the properties’ long history of varied use. Phase 2 will include on-site sampling and lab testing, resulting in higher costs due to its complexity. She emphasized that such expenses are expected when dealing with properties that have had extensive prior use. 6/24/25 Ellyn Theis Page 5 of 59 7/29/25 Page 2 Motion to Approve Resolution 2025-099-r moved by Vogelsinger and seconded by Anderson. The motion was carried unanimously (12-0) with a voice vote. 6.3 Discussion: City Energy Policy Max Weiss presented key questions to guide Batavia’s energy policy as part of the city’s Integrated Resource Plan with the Brattle Group. Key Discussion areas: 1.​ Whether the city should own generation assets or contract for power. 2.​ Whether generation should be local or location-agnostic. 3.​ What level of diversification is desired. He asked the City Council to weigh in on whether to own or contract for power, whether to prioritize local generation, and what level of diversification to pursue. Council members expressed mixed views on ownership, with some favoring the control and price stability it offers and others preferring the flexibility of contracts due to past challenges with Prairie State. There was strong support for local generation and energy storage to improve reliability, though members acknowledged practical limits. Most agreed that diversifying the energy portfolio—with solar, wind, nuclear, and storage—was essential. While many showed interest in small-scale nuclear as a future option, concerns about cost, regulation, and readiness remain. Council priorities varied slightly, but cost, reliability, and sustainability were consistently cited as top concerns. Members also emphasized the need to upgrade Batavia’s aging grid and explore demand-side strategies like smart meters and time-of-use rates. The Brattle Group will use this feedback to draft a policy framework for Council review, aiming to balance flexibility, resilience, and long-term affordability. 6.4 Discussion: City Council Committees Batavia City Council members held a detailed discussion on enhancing the organization of the Committee of the Whole by reintroducing volunteer chairs and vice chairs for the four existing committees: government services, community development, city services, and public utilities. The purpose of assigning these roles is to provide structure, improve communication between staff and council, and ensure that someone is prepared to introduce and guide discussion on agenda items. Chairs would help anticipate questions, consolidate council member input, and serve as a point of contact to streamline meeting preparation. While some council members expressed concerns about adding unnecessary layers, delays in communication, or shifting too much responsibility to a few individuals, others emphasized the value of spreading out the workload and developing leadership skills among council members. It was clarified that participation would be voluntary, roles would not require expertise, and all council members would retain full ability to participate in discussions. To avoid changing existing ordinances, the council agreed to maintain the current four-committee structure and test this chair-based system for six months. Committee assignments will be based on seniority and interest, with final decisions made at an upcoming meeting including members who were absent. 7. City Council Updates 7.1 Project status The Batavia Park Board agreed to participate in a joint feasibility study with the City regarding the dam removal and concept design options, with both staffs to collaborate on a mutually acceptable scope of work for the request for proposals. Updates were also shared on several city matters: the water master agreement 6/24/25 Ellyn Theis Page 6 of 59 7/29/25 Page 3 for the data center is delayed and will appear on the next agenda; a 50 MW load letter was submitted to ComEd; and emergency water main repairs are underway near the Westside Fire Station. The finance department is currently interviewing candidates for a finance assistant position. Additionally, Council revisited a past discussion about whether the City should register or endorse contractors after a resident reported a negative experience. While some members showed openness to creating a voluntary or informational list, most were opposed, citing legal risks, staff workload, and the limited benefit from one complaint. Several recommended referring residents to the Chamber of Commerce instead. The consensus was to not pursue contractor registration or oversight at this time. 7.2 other business ​ ​ None 8. Executive Session ​ ​ Motion to enter Executive Session moved by Wolff and seconded by Lanci. The motion was carried​ ​ Unanimously (12-0) with a roll call vote. 9. Adjournment ​ ​ With no further matters to discuss, the meeting was adjourned. The motion was carried unanimously ​ (12-0) with a roll call vote. 6/24/25 Ellyn Theis Page 7 of 59  MEMO To: Mayor and Committee of the Whole (CD) From: Drew Rackow AICP, Planning & Zoning Officer Date: August 7, 2025 Re: Resolution 2025-101-R: Grant of Subdivision Variation for a Covered Porch 947 Britta Lane, Nathan Jahnke, Applicant Summary: Resolution 2025-101-R would approve a subdivision variation for a proposed covered front porch for a residence at 947 Britta Lane. The property owner/applicant requests a front porch that would encroach into a required front zoning setback, which is permissible under the Zoning Code. However, the property is located in Carriage Crest Unit 4, which has a recorded 25-foot building setback line, which aligns with the Zoning Code at the time of its approval. The Resolution would grant approval for the covered front porch to encroach the recorded building setback line by three (3) feet. The Plan Commission recommended approval as presented. Background: The applicant, Nathan Jahnke is seeking the requested Subdivision Variation (Subdivision Code 11-2-5) to allow for his proposed porch to cross a recorded building setback line of Carriage Crest Subdivision Unit No. 4’s subdivision plat. The subdivision, which was approved in 1972 included a building setback line of 25 feet, consistent with the property’s zoning setback, at that time. The property is zoned R1-L Single Family Residential, Low Density District. The front building setback in this district is 30 feet. The City’s Zoning Code allows a covered porch as an allowed encroachment to project from a non-conforming residence up to four (4) feet (Section 4.101.K) into a required front or corner side setback. However, the presence of the recorded building line would otherwise prevent the additional porch area. Improvements must comply with both the recorded building line and zoning setback, leaving the more restrictive to prevail. The applicant requests for the proposed four (4) foot depth front porch to cross the building line by three feet, providing the allowed minimum front porch under the Zoning Code. The applicant seeks the porch addition to provide a functional covering to the residence’s entrance, citing that there is a hardship in not being able to provide a functional covering at the entrance, while remaining in compliance with the recorded building line. The Subdivision Regulations allow for a variation where unnecessary hardships result from the application of the Subdivision Regulations. The Code requires that lots otherwise meet the requirements of the Zoning Code, which would be applicable in this case. No zoning relief would be requested, and the applicant would otherwise be proposing improvements in conformance with the encroachments allowed for non-conforming structures under the zoning code setbacks in this district. The proposed porch is sized to meet this requirement and should not have impact on adjoining properties. Jeffery D. Schielke Government Center ● 100 N. Island Ave ● Batavia, IL 60510 ● 630-454-2000 ● www.BataviaIL.gov Page 8 of 59 Plan Commission Review and Action: The Plan Commission reviewed the Subdivision Variation request at their July 30 meeting. At the meeting, staff provided one email that was received in support of the applicant’s request from a neighborhood resident. Commissioners inquired about notice provided and whether other neighbors had provided feedback. Staff noted for Subdivision Variations, notice is provided to each owner in the Subdivision itself. Mr. Jahnke confirmed he had provided written notice to other owners in the subdivision as required. He noted he had conversations with neighbors about the request, and none indicated objections. No members of the Public addressed the Commission on this matter. Commissioners requested that Mr. Jahnke and his contractor evaluate the location of the porch relative to the windows on the front façade, but noted that the Subdivision Variation’s intent is not to provide design approval. Commissioners acknowledged but for the building line, the applicant’s request would conform with the Zoning Code. They understood the applicant’s request to provide better weather protection, as the applicant noted that as part of the permit they are seeking included a front door replacement, due to rot that has occurred in the past. The PC recommended approval of the Subdivision variation, as depicted in plans attached to Resolution 2025-101-R. Alternatives: The City Council can approve the Resolution as presented, add conditions, or not approve the Resolution. Impacts: Approval of Resolution 2025-101-R will grant the minimal Subdivision Variation needed to accomplish the proposed porch addition. No impacts to staffing or budget are expected. Timeline for Actions: COW action on Resolution 2025-101-R will allow it to appear on the August 18 City Council agenda for final action. Recommendation: By a vote of 4-0 (3 vacant), the Plan Commission and Zoning Board of Appeals recommended approval of the requested Subdivision Variation. Staff recommends approval of draft Resolution 2025-101-R as presented. Attachment: Draft Resolution 2025-101-R C: Nathan Jahnke, Applicant Department Heads Media Jeffery D. Schielke Government Center ● 100 N. Island Ave ● Batavia, IL 60510 ● 630-454-2000 ● www.BataviaIL.gov Page 9 of 59  CITY OF BATAVIA, ILLINOIS RESOLUTION 2025-101-R A RESOLUTION APPROVING A VARIATION TO THE SUBDIVISION REGULATIONS (CITY CODE TITLE 11) 947 BRITTA LANE WHEREAS, on October 2, 1972, the Batavia City Council approved the Carriage Crest Subdivision, Unit No. 4, recorded as Document Number 1253392, with a 25-foot building line applied to the subject property’s front lot line; and WHEREAS, the subject property is zoned R1-L Single-Family Low Density that requires a front setback of 30 feet; and WHEREAS, the subject residence is presently approximately 26.06 feet from the front property line, and is a non-conforming structure; and WHEREAS, the Zoning Code, under 4.101.K allows a non-conforming structure to construct a four foot covered porch from the structure; and WHEREAS, property owners Nathan and Faith Jahnke has requested a Variation to Subdivision Regulations Section 11-4-5.A to add to their residence an open, roofed front porch that would extend approximately three (3) feet into the 25 foot building line area, in accordance with the allowances for a covered porch on a non-conforming residence; and WHEREAS, on July 30, 2025, the Batavia Plan Commission found that the referenced Subdivision Regulations Section specifically states that its regulation be in accordance with the minimum requirements of a property’s zoning district; and WHEREAS, the Batavia Plan Commission found that strict adherence to the recorded building line that requires a setback that would otherwise not allow the present structure a front porch for proper weather cover for the front entrance, as allowed under the allowed encroachments of the Zoning Code and would cause unnecessary hardship for the requested open, roofed front porch, and subsequently recommended City Council approval of a Variation to allow a porch to extend approximately three (3) feet beyond the building line, in general conformance to the submitted drawings; and WHEREAS, on August 12, 2025, the City Council’s Committee of the Whole reviewed said Variation and the action of the Plan Commission and recommended approval of the same, in accordance with the recommendation of the Plan Commission. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Batavia, Kane and DuPage Counties, Illinois: SECTION 1: That a Variation to Subdivision Regulations Section 11-4-5.A, to allow an open, roofed front porch attached to the residence at 947 Britta Lane extending approximately three (3) feet into the 25-foot building line area to allow the proposed porch to extend approximately four 2 of 3 pages, excluding Exhibits 1 and 2 Page 10 of 59  CITY OF BATAVIA, ILLINOIS RESOLUTION 2025-101-R (4) feet beyond the structure, in general conformance with Exhibits 1 (Site Plan) and 2 (Building Plan) attached hereto, is approved. SECTION 2: That this Resolution 2025-101-R shall be in full force and effect upon its presentation, passage, and publication according to the law. PRESENTED to the City Council of the City of Batavia, Illinois, this 18th day of August, 2025. PASSED by the City Council of the City of Batavia, Illinois, this 18th day of August, 2025. APPROVED by me as Mayor of said City of Batavia, Illinois, this 18th day of August, 2025. _______________________________ Jeffery D. Schielke, Mayor Ward Alderman Aye Nay Abstain Absent 1 Baerren 1 Solfa 2 Lehman 2 Wolff 3 Lohman 3 Malone 4 Malay 4 Pieper 5 Fahrenbach 5 Beck 6 Anderson 6 Lanci 7 Vogelsinger 7 Barraza Mayor Schielke AYES NAYS ABSTAIN ABSENT TOTALS total holding office: Mayor and 14 Aldermen ATTEST: ______________________________ Kate Garrett, City Clerk 3 of 3 pages, excluding Exhibits 1 and 2 Page 11 of 59 Page 12 of 59 Page 13 of 59 Page 14 of 59 Page 15 of 59 Page 16 of 59 Page 17 of 59 Page 18 of 59 Page 19 of 59  CITY OF BATAVIA, ILLINOIS ORDINANCE 2025-039 CHANGING THE NAME OF LOCKWOOD COURT TO JEFFERSON COURT IN THOUSAND PINES UNIT 5 SUBDIVISION ADOPTED BY THE MAYOR AND CITY COUNCIL THIS ___ DAY OF ___________, 2025 Published in pamphlet form Prepared by: by authority of the Mayor and City Council of the City of Batavia, City of Batavia Kane & DuPage Counties, Illinois, 100 N. Island Ave. This ____ day of _________, 2025 Batavia, IL 60510 1 of 3 pages excluding exhibits Page 20 of 59  CITY OF BATAVIA, ILLINOIS ORDINANCE 2025-039 CHANGING THE NAME OF LOCKWOOD COURT TO JEFFERSON COURT IN THOUSAND PINES UNIT 5 SUBDIVISION WHEREAS, the Subdivision Plat for Thousand Pines Unit Number 5 Subdivision, was approved by the Batavia City Council on April 5, 1976; and WHEREAS, said Plat was recorded in the Office of the Kane County Recorder of Deeds on March 21, 1977, as Document 1398563; and WHEREAS, a street segment on said Plat is identified as “Lockwood Court”; and WHEREAS, said the name of this street has been historically referenced and signed as Jefferson Court; and WHEREAS, The present street name recorded versus used in practice can cause confusion for emergency response and general way finding; and WHEREAS, 65 ILCS 5/11-80-19 authorizes municipalities to change the name of any street, avenue, alley or other public place within its jurisdiction; and WHEREAS, to date, all owners on this street are using the Jefferson Court name, therefore, no person or persons will be inconvenienced by the renaming of said street; NOW, THEREFORE, BE IT HEREBY ORDAINED by the City Council of the City of Batavia, Kane and DuPage Counties, Illinois as follows: SECTION 1: That the portion of the Street identified and named “Lockwood Court” in the Plat for Thousand Pines Unit Number 5 Subdivision recorded in the Office of the Kane County Recorder of Deeds on March 21, 1977, as Document 1398563 South Jefferson Street east to the street end depicted on Exhibit “A” is hereby changed to be, and be identified and named as, “Jefferson Court”. SECTION 2: The Community and Economic Development Director is hereby directed to cause a duly certified copy of this Ordinance to be immediately recorded at the Office of the Kane County Recorder of Deeds, and the Community and Economic Development Director is further 2 of 3 pages excluding exhibits Page 21 of 59  CITY OF BATAVIA, ILLINOIS ORDINANCE 2025-039 hereby directed to send, by certified mail, duly certified copies of this Ordinance to the Postmaster of the United States Post Office, Batavia, Illinois, and to the Director of the Election Division of the Office of the Kane County Clerk. SECTION 3: This Ordinance shall be in full force and effect upon its passage, presentation and approval according to law. PRESENTED to the City Council of the City of Batavia, Illinois, this ______ day of _______, 2025. 3 of 3 pages, excluding exhibits Page 22 of 59  CITY OF BATAVIA, ILLINOIS ORDINANCE 2025-039 PASSED by the City Council of the City of Batavia, Illinois, this ______ day of ______, 2025. APPROVED by me as Mayor of said City of Batavia, Illinois, this ______ day of ______, 2025. __________________________ Jeffery D. Schielke, Mayor Ward Alderman Aye Nay Abstain Absent 1 Baerren 1 Solfa 2 Leman 2 Wolff 3 Lohman 3 Malone 4 Malay 4 Pieper 5 Fahrenbac h 5 Beck 6 Anderson 6 Lanci 7 Vogelsing er 7 Barraza Mayor Schielke AYES NAYS ABSTAIN ABSENT TOTALS ATTEST: Kate Garrett, City Clerk 4 of 3 pages, excluding exhibits Page 23 of 59 Page 24 of 59 Page 25 of 59 Page 26 of 59 Page 27 of 59 Page 28 of 59 Page 29 of 59 Page 30 of 59 Page 31 of 59 Page 32 of 59 Page 33 of 59 Page 34 of 59 Page 35 of 59 Page 36 of 59 Page 37 of 59 Page 38 of 59  DATE: August 8, 2025 TO: Committee of the Whole FROM: Drew Rackow AICP, Planning & Zoning Officer SUBJECT: Ordinance 2025-042: Amendments to Text of the Zoning Code, Chapter 4.4: Sign Regulations Relating to Wall Signs above the first floor in the LI and GI Zoning Districts Aldi Inc., Applicant Summary: The Plan Commission and Zoning Board of Appeals (PC) conducted a public hearing at their July 30th meeting for a proposed text amendment of the Zoning Code (City Code Title 10). The proposed change would modify the Sign Regulations under 4.407.C.1d for the LI Light Industrial and GI General industrial District to allow wall signs above the first floor, subject to the existing wall sign requirements of the district. It would specify that signs above the second floor would require review by the Plan Commission. It would also clearly indicate signs on the first floor or along a mezzanine require Administrative Design Review by Staff. The change is requested by Aldi Inc., in order to place signs on the main office building and the new parking deck. Background: In 2010, the Zoning Code included limitation of signage above the first floor in several districts. This included the DMU and PFI Districts. This was revised over the past several years in those districts. Aldi has been making substantial updates to their campus, with the new office addition, significant renovations in the office wings and the new parking deck and related site improvements. Aldi has been making these updates in preparation of bringing area staff back to the Batavia campus. To complete these updates they are seeking to add their brand identity with signage at the main entrance of the office building, and along the parking deck. Staff felt it was appropriate for the applicant to seek a text amendment to facilitate the request. As drafted in Ordinance 2025-042, the proposed change would be limited to the LI and GI districts under the employment districts specifically, and not the O Office or SB, Service Business districts. The language would clarify the handling of buildings with mezzanine office areas with this requirement, treating them as a sign on a single story building. It would require that signs above the second floor receive Plan Commission review and approval. Plan Commission Review and Action: At the hearing, Brian Holcombe of Aldi explained the request to the PC. He noted that the proposed changes would facilitate two signs which were presented to the Commission for review. It was noted that the signs would otherwise comply with the Batavia Sign Regulations. The Commission reviewed two proposed locations of the Parking Deck sign, with the Commission preferring the centered version of the signage. Generally, the Commission was comfortable with the proposed changes. The Commission felt that the SB, O districts could be located too close residential areas, and preferred to continue to limit signage above the first floor in those districts. The Commission compared the allowances to other districts, where they felt it was appropriate in these two districts. The Commission also felt it was important that they review these signs in order to address conditions that may be more unique to certain buildings or sites. No members of the public spoke at the hearing. By a vote of 4-0 (3 absent, vacancies) the Plan Commission recommended the City Council’s approval, subject to the conditions included in Draft Ordinance 2025-042. Alternatives: The Committee of the Whole can recommend approval or denial of the draft Ordinance 2025- 042 as presented or consider amendments before acting. Page 39 of 59  2 Impacts: Approval will allow for additional signage opportunity on certain buildings in the LI and GI District, while providing the ability for the Plan Commission to review and approve those signs that may have additional impacts. Staff anticipates no negative impacts to City services or staffing if Ordinance 2025-042 is adopted. Timeline for Actions: COW action will allow for final City Council action on August 18, allowing Aldi to pursue construction of the requested signs as part of their campus upgrades. Recommendation: By a vote of 4-0 (3 vacancies), the PC recommended approval of the amendments to text of the Zoning Code to the City Council as presented in draft Ordinance 2025-042. Staff recommends approval of Ordinance 2025-042 as presented. Attachment: Draft Ordinance 2025-042 c Mayor Brian Holcombe – Aldi Inc, Applicant Department Heads Media Page 40 of 59  CITY OF BATAVIA, ILLINOIS ORDINANCE 2025-042 AMENDING THE CITY OF BATAVIA ZONING CODE CHAPTER 4.4: SIGN REGULATIONS, TITLE 10 OF THE CITY CODE ADOPTED BY THE MAYOR AND CITY COUNCIL THIS 18TH DAY OF AUGUST, 2025 Published in pamphlet form Prepared by: by authority of the Mayor and City Council of the City of Batavia, City of Batavia Kane & DuPage Counties, Illinois, 100 N. Island Ave. This 19th day of August, 2025 Batavia, IL 60510 Page 1 of 3 Page 41 of 59  CITY OF BATAVIA, ILLINOIS ORDINANCE 2025-042 AMENDING THE CITY OF BATAVIA ZONING CODE CHAPTER 4.4: SIGN REGULATIONS, TITLE 10 OF THE CITY CODE WHEREAS, the City of Batavia's Zoning Code (City Code Title 10) contains definitions and provisions relating to the use and development of land in the City of Batavia; and WHEREAS, Aldi Inc., as applicant has made application requesting that certain Sections of the Zoning Code be reviewed to better regulate aspects of Signage in Employment Districts4.; and WHEREAS, said provisions have been reviewed and it has been determined that these and certain other provisions, and requirements should be amended in order to better regulate the use and development of land in the City of Batavia; and WHEREAS, public notice of proposed amendments to Title 10 of the Batavia City Code was duly given and published as required by law; and WHEREAS, the Plan Commission and Zoning Board of Appeals of the City of Batavia did, on July 30, 2025 conduct a public hearing with respect to proposed amendments that would accomplish the appropriate changes to Title 10, and voted to recommend approval of said amendments to Title 10 of the City Code to the City Council’s Committee of the Whole; and WHEREAS, the City Council’s Committee of the Whole has received the recommendation of the Batavia Plan Commission and recommended approval of said amendments; and WHEREAS, the City Council of the City of Batavia has received the recommendation of both the Batavia Plan Commission and the Committee of the Whole, and has considered same; and WHEREAS, it is in the best interests of the City of Batavia and its residents that the proposed Ordinance be adopted by the City Council of the City of Batavia. NOW THEREFORE, BE IT ORDAINED, by the City Council of the City of Batavia, Kane and DuPage Counties, Illinois: SECTION 1: That the City of Batavia Zoning Code (Title 10 of the City Code) is hereby amended in conformance with the terms of this Ordinance. SECTION 2: That the City of Batavia Zoning Code Section 4.407.C.1.d is hereby amended to be revised to read as follows: d. Multi-Story Buildings. Wall Signs shall be only be located on the first floor of a multi-story building in the SB, Service Business District and O Office District. Wall Signs may be permitted above the first floor in the LI, Light Industrial District and the GI, General Industrial District, subject to the following requirements. Page 2 of 3 Page 42 of 59  CITY OF BATAVIA ORDINANCE 2025-042 (1) Wall Signs located on the first floor or mezzanine area of a structure shall be subject to an Administrative Design Review. (2) Wall Signs located on the second story or above shall be subject to an Administrative Design Review by the Plan Commission to review and approve the proposed location of signage, illumination and other aspects of the design. Wall Signs above the second story are subject to the same size and dimension requirements of Section 4.407.B.1. SECTION 3: That this Ordinance 2025-042 shall be in full force and effect upon its presentation, passage and publication according to the law. Page 3 of 4 Page 43 of 59  CITY OF BATAVIA ORDINANCE 2025-042 PRESENTED to the City Council of the City of Batavia, Illinois, this 18th day of August, 2025. PASSED by the City Council of the City of Batavia, Illinois, this 18th day of August, 2025. APPROVED by me as Mayor of said City of Batavia, Illinois, this 18th day of August, 2025. _______________________________ Jeffery D. Schielke, Mayor Ward Alderman Aye Nay Abstain Absent 1 Baerren 1 Solfa 2 Lehman 2 Wolff 3 Lohman 3 Malone 4 Malay 4 Pieper 5 Fahrenbach 5 Beck 6 Anderson 6 Lanci 7 Vogelsinger 7 Barraza Mayor Schielke AYES NAYS ABSTAIN ABSENT TOTALS total holding office: Mayor and 14 Aldermen ATTEST: _______________________ Kate Garrett, City Clerk Page 4 of 4 Page 44 of 59 Page 45 of 59 Page 46 of 59 Page 47 of 59 Page 48 of 59  MEMO To: Mayor and City Council From: Laura Newman, City Administrator Date: August 8, 2025 Re: ORD 2025-043 Amending 2025 Wages and Salaries for Non-Collective Bargained Employees The Assistant Director of Public Works/City Engineer gave notice that he was leaving on August 8, 2025, to pursue another employment opportunity. With the opening, staff took the opportunity to review/evaluate the current staffing structure and are recommending the following changes: • The current Assistant City Engineer to be promoted to the new position of City Engineer • Eliminate the position of Assistant City Engineer • Promote the Electric Superintendent to a new position of Assistant Director of Public Works/Electric • Eliminate the position of Assistant Director of Public Works/City Engineer • Eliminate the position of Electric Superintendent The additional duties for the electric utility that had previously been the responsibility of the former Director of Public Works and Assistant Director of Public Works/City Engineer justify upgrading the Electric Superintendent’s position to Assistant Director/Electric. This position has oversight of just the electric utility. The engineering department will be managed by the City Engineer who will report to the Director of Public Works. In addition to these changes the engineering department is proposing to add a Civil Engineer in place of the open Engineering Assistant position. A recent search resulted in finding no suitable candidates for the Engineering Assistant position, and with the Assistant Director of Public Works/City Engineer leaving, the department needs another Civil Engineer to manage its current workload. The proposed changes result in annual cost savings of $147,166. Staff request that the City Council approve the proposed changes and the amended wage and salary ordinance 2025-043 for non-collectively bargained employees reflecting the changes. Jeffery D. Schielke Government Center ● 100 N. Island Ave ● Batavia, IL 60510 ● 630-454-2000 ● www.BataviaIL.gov Page 49 of 59  CITY OF BATAVIA, ILLINOIS ORDINANCE 2025-043 AN ORDINANCE AMENDING THE 2025 WAGES AND SALARIES FOR NON-COLLECTIVELY BARGAINED EMPLOYEES ADOPTED BY THE MAYOR AND CITY COUNCIL THIS 18TH DAY OF AUGUST 2025 Published in pamphlet form Prepared by: by authority of the Mayor and City Council of the City of Batavia, City of Batavia Kane & DuPage Counties, Illinois, 100 N. Island Ave. This 18th day of August 2025 Batavia, IL 60510 Page 1 of 8 Page 50 of 59  CITY OF BATAVIA, ILLINOIS ORDINANCE 2025-043 AN ORDINANCE AMENDING THE 2025 WAGES AND SALARIES FOR NON-COLLECTIVELY BARGAINED EMPLOYEES BE IT ORDAINED by the City Council of the City of Batavia, Kane and DuPage Counties, Illinois, that the following rules, regulations, and wage plans are hereby established for employees of the City of Batavia, Illinois: SECTION 1: SALARIES AND WAGES 1. All employees and appointed officials of the City of Batavia, Illinois, other than those represented by certified collective bargaining units, or separate contract, shall receive wages and compensation as hereafter from time to time established by separate ordinance, and such salaries or compensation shall be in accordance with the standards set forth in the wage structure, or plan marked “Exhibit A,” attached hereto and made a part hereof. Employees represented by certified collective bargaining units shall receive wages and benefits according to their respective agreements. 2. For the purpose of this ordinance, full-time employees are defined as employees who work an average of 40 hours per week per year (except for employees that work a platoon schedule); all other employees are considered part-time. 3. Whenever it is necessary to determine an hourly rate for any non-sworn full-time employee within the aforesaid salary plan, such rate shall be computed based on 2080 work hours per year. 4. New employees of the City shall receive the salary authorized by the City Administrator, providing such salary shall be within the salary range as set forth in “Exhibit A” and in accordance with the personnel policies of the City of Batavia, unless otherwise authorized by the City Council. SECTION 2: DURATION AND REVIEW This amended Ordinance shall be in effect on the date approved by City Council and shall be subject to review at the end of calendar year 2025, unless otherwise amended. SECTION 3: ORDINANCES IN CONFLICT All ordinances or parts of ordinances in direct conflict herewith are repealed. SECTION 4: VALIDITY OF ORDINANCE If any part or parts of this Ordinance are, for any reason, held to be invalid, such decisions shall not affect the validity of the remaining portions of this Ordinance. Page 2 of 8 Page 51 of 59  CITY OF BATAVIA ORDINANCE 2025-043 PRESENTED to the City Council of the City of Batavia, Illinois, this 18th day of August 2025. PASSED by the City Council of the City of Batavia, Illinois, this 18th day of August 2025. APPROVED by me as Mayor of said City of Batavia, Illinois, this 18th day of August 2025. ______________________________ Jeffery D. Schielke, Mayor Ward Alderman Aye Nay Abstain Absent 1 Baerren 1 Solfa 2 Leman 2 Wolff 3 Lohman 3 Malone 4 Malay 4 Pieper 5 Fahrenbach 5 Beck 6 Anderson 6 Lanci 7 Vogelsinger 7 Barraza Mayor Schielke AYES NAYS ABSTAIN ABSENT TOTALS total holding office: Mayor and 14 Aldermen ATTEST: ______________________________ Kate Garrett City Clerk Page 3 of 8 Page 52 of 59  CITY OF BATAVIA ORDINANCE 2025-043 “EXHIBIT A” OF ORDINANCE NO. 2025-043 SCHEDULE OF WAGES AND SALARIES AMENDED MAY 5, 2025 WAGE AND SALARY ADMINISTRATION The pay grades and pay steps listed in Tables 1 and 2 shall apply to all the positions described below. Employees will move up one step within their pay grade on their anniversary dates until the maximum step is attained. An exception to this procedure shall be employees whose performance places them on probation. Table 1 – 2025 Pay Grades by Position Pay Grade Position 3 Receptionist 5 Utility Billing Clerk 6 Records Technician 7 Administrative Assistant 7 Community Service Officer 7 Finance Assistant 7 Senior Utility Billing Clerk 8 Building Maintenance Worker 8 Evidence/Property Custodian 8 Deputy Clerk/Administrative Assistant 8 Human Resources Coordinator 8 Warehouse Operator 10 Lab Technician 10 Wastewater Plant Operator* 10 Water & Sewer Utility Operator* 11 GIS Analyst (E) 11 IT Technican (E) 11 Mechanic 11 Planner (E) 11 Utility Locator/Meter Technician 12 Communication Manager (E) 12 Utility Billing Supervisor 13 Benefits & Payroll Specialist (E) Page 4 of 8 Page 53 of 59  CITY OF BATAVIA ORDINANCE 2025-043 Pay Grade Position 13 Building Inspector 13 Building Maintenance Supervisor 13 Building Inspector/Code Enforement Officer 13 Engineering Assistant 13 Police Records Supervisor (E) 13 Management Analyst (E) 14 Chief Wastewater Operator 14 Meter Shop Crewleader 14 Senior Accountant (E) 14 Senior Engineering Assistant 14 Senior Water & Sewer Utility Operator 14 Software Deployment Analyst (E) 15 Civil Engineer (E) 15 GIS Coordinator (E) 15 IT Network Administrator (E) 16 Assistant City Administrator & Project Manager (E) 16 Planning and Zoning Officer (E) 17 Senior Civil Engineer (E) 18 Assistant Finance Director (E) 18 Water & Sewer Operations Manager (E) 19 Fire Marshal 19 Electrical Engineer (E) 19 Building Commissioner (E) 19 Economic Development Manager (E) 20 Assistant Information Technology Director (E) 20 Public Properties & Services Superintendent (E) 20 Wastewater Superintendent (E) 21 City Engineer (E) 21 Manager of Electric Operations (E) 21 Senior Electrical Engineer (E) 21 Street Superintendent (E) 22 Water and Wastewater Superintendent (E) Page 5 of 8 Page 54 of 59  CITY OF BATAVIA ORDINANCE 2025-043 Pay Grade Position 23 Assistant Public Works Director (E) 23 Assistant Public Works Director/Electric (E) 23 Deputy Fire Chief (E) 24 Community Development and Ecomonic Development Director (E) 24 Deputy Police Chief (E) 24 Director of Human Resources (E) 24 Information Technology Director (E) 27 Finance Director (E) 27 Fire Chief (E) 27 Police Chief (E)*** 27 Public Works Director (E) *** (E) Indicates salaried exempt employees * Wastewater Plant Operators shall receive, in addition to their regular salaries, an additional amount per hour for each wastewater certification they receive for levels 1, 2 and/or 3. * Water & Sewer Utility Operators shall receive an additional amount per hour for each water certification they receive for levels “A”, “B” and/or “C”. Any employee hired after January 1, 2021, the additional amount per hour will be paid on certifications for levels “B” and “C” only. The amounts for each level are as follows: 2025 - $0.74 per hour for each level *** The Police Chief and the Public Works Director shall be paid a car allowance of $500 per month or if available provided a city vehicle under the provisions of federal tax rules. Water & Sewer Utility Operators and Senior Water & Sewer Utility Operators shall receive an annual stipend of $100 for the NASSCO certification. Building Maintenance Supervisor, Chief Wastewater Operator, Meter Shop Crew Leader and Senior Water & Sewer Utilities Operator shall receive an annual stipend of $400 for completion of the Illinois Public Service Institute Program. Records Technicians shall receive a $200 annual stipend should the Chief of Police designate an employee as a “matron”. Any records technician designated as a matron shall receive appropriate training and will be notified on an annual basis of their designation. Page 6 of 8 Page 55 of 59  CITY OF BATAVIA ORDINANCE 2025-043 The employee who completes administrative assistant duties related to the Police and Fire Commission will receive an annual stipend of $3,500. The employee who completes administrative assistant duties related to the Fire Protection District, Police and Fire Pension, Tri- City Ambulance and Tri-Com will receive an annual stipend of $3,500. Effective May 5, 2025 the employee who is appointed to the Budget Office and Treasurer duties shall receive an annual stipend of $3,500. Employees that receive certifications for additional training or qualifications may receive an annual stipend for such certifications as approved by the City Administrator. Such amounts will not exceed $500 per year in total. Employees that reach a milestone anniversary will receive an annual token award in a form and manner approved by the City Administrator. PART-TIME AND TEMPORARY PERSONNEL Regular Part-Time: same hourly rate as full-time employee in same classification. Temporary: shall be subject to current state and federal minimum wage standards or compensated in a greater amount by the City. Page 7 of 8 Page 56 of 59  CITY OF BATAVIA ORDINANCE 2025-043 Table 2 – 2025 Pay Steps by Pay Grade Pay Step A Step B Step C Step D Step E Step F Step G Grade 1 $46,649 $49,217 $51,921 $54,777 $57,792 $60,969 $64,323 2 $48,748 $51,431 $54,260 $57,243 $60,392 $63,713 $67,217 3 $50,942 $53,745 $56,700 $59,819 $63,110 $66,580 $70,241 4 $53,235 $56,163 $59,252 $62,509 $65,948 $69,574 $73,402 5 $55,631 $58,689 $61,918 $65,324 $68,916 $72,708 $76,707 6 $58,136 $61,332 $64,703 $68,263 $72,018 $75,980 $80,159 7 $60,751 $64,092 $67,619 $71,335 $75,259 $79,399 $83,766 8 $63,483 $66,977 $70,661 $74,547 $78,645 $82,972 $87,534 9 $66,340 $69,991 $73,838 $77,898 $82,185 $86,704 $91,474 10 $69,327 $73,140 $77,163 $81,407 $85,884 $90,608 $95,591 11 $72,446 $76,429 $80,633 $85,070 $89,749 $94,682 $99,891 12 $75,704 $79,870 $84,263 $88,897 $93,788 $98,943 $104,385 13 $79,112 $83,464 $88,053 $92,897 $98,006 $103,397 $109,084 14 $82,673 $87,220 $92,016 $97,078 $102,417 $108,049 $113,992 15 $86,393 $91,143 $96,156 $101,445 $107,026 $112,913 $119,124 16 $90,281 $95,246 $100,482 $106,011 $111,843 $117,993 $124,481 17 $94,343 $99,532 $105,006 $110,781 $116,875 $123,304 $130,083 18 $98,588 $104,011 $109,731 $115,766 $122,133 $128,851 $135,939 19 $103,027 $108,691 $114,669 $120,977 $127,630 $134,649 $142,056 20 $107,664 $113,583 $119,830 $126,420 $133,374 $140,708 $148,449 21 $112,505 $118,694 $125,221 $132,110 $139,375 $147,039 $155,126 22 $117,569 $124,036 $130,857 $138,054 $145,646 $153,658 $162,107 23 $122,859 $129,617 $136,746 $144,268 $152,202 $160,571 $169,402 24 $128,389 $135,450 $142,900 $150,758 $159,051 $167,799 $177,027 25 $134,167 $141,545 $149,332 $157,543 $166,207 $175,348 $184,993 26 $140,204 $147,913 $156,049 $164,632 $173,687 $183,239 $193,319 27 $146,514 $154,568 $163,071 $172,039 $181,503 $191,485 $202,016 Page 8 of 8 Page 57 of 59 City of Batavia Municipal Energy Policy Purpose: To guide resource planning and investment decisions for the Batavia Municipal Electric Utility in alignment with reliability, sustainability, affordability, and adaptability objectives. 1. Ownership Structure The utility seeks a balanced ownership model, prioritizing ownership of local renewable generation, storage assets, and grid infrastructure upgrades while contracting large-scale or complex resources or other highly regulated technologies. This approach supports cost control, risk management, and operational flexibility. The city seeks to mitigate long term regulatory burdens where possible. 2. Resource Location Emphasis will be placed on developing local generation and storage resources to enhance resilience and community benefits. The policy encourages home and community energy systems, including rooftop solar and localized storage, while also maintaining geographic diversity in contracted resources to reduce exposure to regional risks. 3. Resource Diversity The utility aims to diversify its resource portfolio across renewable energy, storage technologies, efficiency and demand side programs, and firm capacity resources. This mix will prioritize reliability, sustainability, and cost-effectiveness, ensuring flexibility as technologies and market conditions evolve. 4. Hedging Policy To maintain price stability and affordability, the utility will seek portfolio diversity, phased procurement, and contracts for large-scale resources. Consideration will be given to mitigating regulatory compliance costs and future environmental liabilities. 5. Time to Connect Grid modernization and internal upgrades will be pursued aggressively to improve local reliability and reduce connection timelines for distributed and utility-scale resources. 6. Timing The utility will adopt a phased implementation strategy, balancing immediate needs for reliability and resilience with the flexibility to incorporate emerging technologies. Investments will be staged to avoid overbuilding and ensure alignment with trends and market dynamics. Page 58 of 59 7. Technology Maturity The policy supports adoption of proven technologies for near-term deployments while maintaining readiness to rapidly integrate advanced technologies when they achieve commercial and regulatory maturity. Energy efficiency and demand-side programs will be prioritized as cost-effective first steps before significant new capacity additions. Page 59 of 59