Committee of the Whole

Committee of the Whole - Mar 24 2026 Agenda Tuesday, March 24, 2026 at 7:00 PM 100 N. Island Ave, Batavia, IL 60510 For viewing purposes only, the meeting will be broadcast live on BATV’s YouTube channel which can be accessed from their website at myBATV.com at https://www.youtube.com/user/BATV1017 Page 1. Roll Call 2. Reminder: Please speak into the microphone for BATV recording 3. Approval of Minutes March 10, 2026 and March 16, 2026, Special Meeting 3 COW 26-03-16M.pdf COW 26-03-10M.pdf 4. Items removed, added, or changed 5. Matters from the Public (For items NOT on the Agenda) 6. Consent Agenda The consent agenda is made up of items recommended by city staff that require recommendation to the full City Council by the Cow. This agenda is placed as a separate item of the COW agenda. The items on the consent agenda are usually minor items, already budgeted, standard non-policy activities or outgrowths of earlier meetings and are voted on as a “package” in the interest of saving time on non-controversial issues. However, any council member may, by simple request, have an item removed and placed on the “regular” agenda Approvals 6.1 Resolution 2026-038-R: Authorizing Execution of a One Year Renewable Contract 13 for 2026 Code Enforcement Abatement Mowing with W.A. Management, Inc. of West Chicago COW Packet - Resolution 2026-038-R 7. Regular Agenda Page 1 of 61  7.1 Resolution 2026-039-R Donation of old 2000 Pierce Dash Fire Engine, 21 Including Declaring Surplus Property, Hold Harmless and Indemnification. Resolution 2026-039-R Donation of old 2000 Pierce Dash Fire Engine Memo.pdf Resolution 2026-039-R Declaring Surplus Engine for Donation.pdf Resolution 2026-039-R Hold Harmless and Indemnification_.pdf Attempted Donation to University of Illinois Fire Service Institute Letter - Exhibit Document.pdf Rejection Letter for Donation to University of Illinois Fire Service Institute - Exhibit Document.pdf Old 2000 Pierce Dash Fire Engine Letter Vehicle Deficiency List of Required Repairs - Exhibit Document.pdf Repars by Joliet Junior College to Old 2000 Pierce Dash Fire Engine - Exhibit Document.pdf 7.2 Resolution 2026-040-R: Authorizing thePurchase of one (1) new Pickup Truck for 30 Fire Department Response in the amount of $65,689 Resolution 2026-040-R-Authorizing the Purchase of one (1) new Pickup Truck for Fire Department Response.pdf Morrow Brothers Ford Inc Quote for 2025 F150 4x4 SuperCrew Cab Pickup Truck - Exhibit Document.pdf 7.3 Resolution 2026-041-R: Authorizing thePurchase of one (1) new Utility Interceptor 53 Hybrid Vehicle for the Fire Marshal in the amount of $63,615 Resolution 2026-041-R Authorizing the Purchase of one new Utility Interceptor Hybrid Vehicle for the Fire Marshal.pdf 2026 Police Interceptor Utility Hybrid AWD Currie Motors Fleet Quote.pdf 7.4 Discussion: Safe Routes to School Sidewalk (Willow Ln and Bluestem Ln) - Project Update (TG) 7.5 Discussion: State Housing Bill 7.6 Discussion: Energy Task Force 8. City Council Updates 8.1 Project Status 8.2 Other Business 9. Executive Session a. Threatened Litigation b. Purchase of Real Estate 10. Adjournment Individuals with disabilities should notify the City Administrator's office at 630-454-2053 if they have a disability which will require special assistance or services and, if so, what services are required. This notification should occur as far as possible before the City-sponsored function, program or meeting. Page 2 of 61  CITY OF BATAVIA MINUTES OF THE BATAVIA CITY COUNCIL Special Committee of the Whole Monday, March 16th, 2026 7:00 PM Council Chambers 1st Floor (To be held immediately following the City Council Meeting) 100 N. Island Avenue, Batavia, IL 60510 Hybrid Meeting PLEASE NOTE: These minutes are not a word-for-word transcription of the statements made at the meeting, nor intended to be a comprehensive review of all discussions. Minutes are intended to make an official record of the actions taken by the Committee/City Council, and to include some description of discussion points as understood by the minute-taker. Any references to discussion and/or statements are only to provide greater clarity to the public and they may not reference all, some, or any of an individual speaker’s comments. 1.​ ROLL CALL Ald. Wolff called the meeting to order at 8:13 p.m. Alderpeople in attendance at roll: Lanci (6), Malay (4), Malone (3), Wolff (2), Solfa (1), Baerren (1), Leman (2), Lohman (3), Pieper (4), Fahrenbach (5), Anderson (6), White (7). Attending remotely: none 2.​ REMINDER: Please Speak Into The Microphone For BATV Recording 3.​ Items removed, added, or changed ​ none 4.​ Matters from the Public (For Items NOT on Agenda) none 5.​ Regular Agenda ​ 5.1​ Discussion: Preliminary IRP Public Comment Assistant City Administrator Max Weiss introduced the topic of discussion: to process and solicit public comment on the preliminary Integrated Resource Plan (IRP) information. He reviewed the IRP, which is a planning document, not a commitment to any particular course of action. It seeks to identify market pricing and available technologies. The IRP under discussion tonight is not the Final IRP, which will be significantly more robust than the preliminary version. March 16th, 2026, Minutes of the Batavia City Council, Batavia, Illinois ​ ​ 1 of 4 Page 3 of 61  City Staff are also conducting a Cost of Service & Infrastructure Study, and rate design discussions and approvals are still ahead. Weiss reviewed major themes that emerged from public comment, including opposition to fossil fuel and a Reciprocating Internal Combustion Engine (RECIP), support for renewable energy and storage, enthusiasm for demand-side management (DSM), Data Center Load Concerns, Northern Illinois Municipal Power Agency (NIMPA) / PSEC transition risk, Energy Policy Alignment, Broader Analysis & Cost Concerns, Support for the RECIP / Natural Gas Approach. The discussion will be ongoing and no decisions are critical by the end of this meeting. ​ Weiss presented five guiding questions for discussion. 1.​ How should the final IRP weigh the City’s own Energy Policy priorities? 2.​ Does the Council want the final IRP to model a broader range of clean portfolios? 3.​ How aggressively should Council pursue demand-side management programs in the near term? 4.​ How should the Final IRP address the NIMPA/PSEC transition risk? 5.​ What should the scope of the all-source RFI be? Ald. Fahrenbach said he thought the location for new infrastructure should also be part of the conversation. Weiss responded that the RFI would address location as part of a review of any particular resource. He also said that there is community interest in a Citizen Advisory Panel or Task Force. Ald. Lohman followed up on the request for a Citizens Task Force to help guide the IRP development. Weiss said that small decision making groups will not be able to make a final decision on the IRP. Ald. Solfa said that this could lead to a situation where non-elected individuals would be making decisions that should be the purview of the City Council. He said that members of the public are already invited and encouraged to provide feedback and oversight during Committee of the Whole meetings. Ald. Lohman said that she is in favor of establishing a Task Force to provide guidance for the IRP process. Ald. Malone said he supports creating a standing Commission to monitor the municipal utility. Ald. Malay said he supports a standing Commission to monitor the municipal utility and an ad hoc committee to have a more direct and collaborative process with Brattle for the IRP. Ald. Baerren supported a standing Commission in light of how frequently the IRP needs to be reviewed. Ald. Pieper supported the creation of a Commission. Ald. Wolff invited the public to comment. Carl Dinwiddie rose to address the Council. He asked for clarification on the long term viability of Prairie State. He asked about the bond payments for the mortgage on the power plant, which will be paid off in 2041. He spoke about the responsibility of the Council to direct the city staff, March 16th, 2026, Minutes of the Batavia City Council, Batavia, Illinois ​ ​ 2 of 4 Page 4 of 61 rather than the other way around. He encouraged the city to pursue a referendum for direct democratic input. Susan Russo rose to address the Council. She said it was important for the Council to understand the statute under which the IRP is being drafted. She said the statute is very broad and that the discussion questions for the Council are too specific. She said that the Brattle group can and should provide expertise and narrow down appropriate options for consideration. She encouraged establishing a small, 8 to 10 member Task Force composed of staff, alderpersons, and well informed members of the public to work closely with the Brattle Group and do the technical sorting for the Council. Weiss clarified that when he speaks about city staff completing tasks, staff is working directly with Brattle Group for technical expertise. Ald. Fahrenbach said that there are problems with the deliverable from Brattle. Ald. Wolff said that this is a work in progress and at this point feedback can be included in the next version. He noted that among the lessons learned from the Prairie State project should be to get as much information as possible before making a quality decision. He said he supports Ald. Anderson asked what the actual deadline is in the statute. The statute will go into effect in June 2026, which will start the clock for everyone to catch up with an IRP and the deadline is January 1, 2027. Karen Brooner rose to address the Council. She said that her main concern with the preliminary IRP is that it is relying on outdated information in a very fluid environment. She encouraged the establishment of an ad hoc committee task force. Pat McVey rose to address the Council. He said that these are very complicated topics that need to be broken down into simpler terms. Tim Lyons rose to address the Council. He asked to whom he should address his questions. Weiss responded that he would respond to any questions. Ald. Malay returned to the subject of establishing a Task Force. He reviewed the executive summary of the Brattle Group report and said that a specialized group of staff, council, and community experts could provide focused oversight of the project. He said that ultimately the Council would make decisions. He moved that the Council establish a short-term task force to educate council on the important points of the IRP. Ald. Malone said he wanted a more robust menu of options. He asked for an easy metric or scale to help rate different options. He said that a final plan had to incorporate demand side programs. Ald. Fahrenbach said that he thinks changes to the plan could be requested from Brattle Group. March 16th, 2026, Minutes of the Batavia City Council, Batavia, Illinois ​ ​ 3 of 4 Page 5 of 61 Ald. Lanci said that he agrees on establishing an ad hoc committee and requesting changes from Brattle Group to better reflect all four of the priorities from Council. Ald. Leman said that an ad hoc committee for this project makes sense, given Batavia’s unique position as a utility owner. She said she would avoid any “forever contracts” in a very fluid environment. Ald. Baerren said that she said she thinks the feedback process is working as intended and a task force is not necessary. Ald. Pieper clarified that this version from Brattle is a draft and that revisions are still expected after this public feedback process. Weiss confirmed. Podraza noted that city staff meet with Brattle every other week in a robust collaborative project. A change in scope after the final statues were created. Ald. Malay clarified that an ad hoc committee task force would not replace Brattle or circumvent their work, but would provide focused passionate citizen input to the IRP process and provide greater transparency. Ald. Pieper noted that alderpersons might also serve on the proposed ad hoc committee. Ald. Wolff suggested that a task force could be established and scoped after the next draft from Brattle is delivered. Ald. Malay and Ald. Malone asked for a discussion about establishing an ad hoc committee task force at the next COW. Ald. White returned to the five questions established at the beginning of the meeting. Discussion ensued. Council expressed support for more diverse options including feasibility and scalability. 6.​ City Council Updates ​ 6.1​ Project Status none 6.2​ Other Business none 7.​ ADJOURNMENT Motion by Ald. Wolff, seconded by Ald. Malay, to adjourn. Motion carried by voice vote. The meeting adjourned at 10:01 p.m. Minutes prepared and submitted by Kate Garrett, City Clerk, March 16th, 2026. March 16th, 2026, Minutes of the Batavia City Council, Batavia, Illinois ​ ​ 4 of 4 Page 6 of 61 3/10/26 Page 1 City of Batavia Committee of the Whole Motions Summary Tuesday, March 10th 2026 7:00 PM - City Council Chamber - 1st Floor ​ Please NOTE: These minutes are not a word-for-word transcription of the statements made at the meeting, nor intended to be a comprehensive review of all discussions. They are intended to make an official record of the actions taken by the Committee/City Council, and to include some description of discussion points as understood by the minute-taker. They may not reference some of the individual attendee’s comments, nor the complete comments if referenced.​ Meeting Called to Order 7:00pm​ 1. Roll Call Present: Barazza, Lanci, Malone, Solfa, Wolff, Baerren, Leman, Lohman, Pieper, Farenbach, Anderson, White*​ Absent: Beck, Malay​ * Ald. White present remotely 2. Reminder: Please Speak Into The Mic for BATV ​ 3. Approval of Minutes: February 24, 2026​ ​ Motion: Approve Minutes as Presented ​ Maker:​ Solfa ​ Second: Lanci ​ Voice Vote 12-0, 2 Absent, Motion Carries ​ 4. Items Removed/Added/Changed​ Move item 6.2 Ordinance 2026-012: Public Urination and Defecation from the Consent Agenda to item 7.7 on the Regular Agenda to allow for further discussion; Move item 7.5 Ordinance 2026-010: Amending Title 6: Motor Vehicles and Traffic of the City of Batavia Code of Ordinances Regulating e-Mobility Devices to item 7.4 on the Regular Agenda. ​ Motion: Move item 6.2 from Consent Agenda to Regular Agenda ​ Maker:​ Lohman ​ Second: Malone ​ Voice Vote 12-0, 2 Absent, Motion Carries ​ ​ ​ Motion: Move item 7.5 to 7.4 on Regular Agenda ​ Maker:​ Leman ​ Second: Lanci ​ Voice Vote 12-0, 2 Absent, Motion Carries ​ 5. Matters From Public 6. Consent Agenda ​ ​ ​ Approvals ​ ​ 6.1​ COW Executive Session Minutes from February 24, 2026 3/10/26 Ellyn Theis Page 7 of 61 3/10/26 Page 2 6.2​ Ordinance 2026-012: Public Urination and Defecation *Moved to Regular Agenda*​ 6.3​ Resolution 2026-0220R: Authorization to purchase one 2026 Altec TA 60 Bucket Truck from Altec Industries, Inc. ​ ​ 6.4​ Resolution 2026-032-R: Approving the 2026 Zoning Map ​ ​ 6.5​ Resolution 2026-035-R: Accepting a Plat of Dedication of Part of North Water Street ​ ​ 6.6​ Ordinance 2026-013: Declaring Certain Property to be Surplus and Authorizing Sale 6.7​ Resolution 2026-036-R: Approving a Three (3) Month Extension for the Final Plat of Main Street Place Subdivision Motion: Approve Consent Agenda as Presented ​ Maker:​ Baerren ​ Second: Solfa Voice Vote​ 12-0, 2 Absent, Motion Carries ​ 7. Regular Agenda ​ ​ 7.1 Resolution 2026-034-R: Authorizing a 1-year extension of the contract with Midwest Public Safety for body-worn camera and in-car video cloud-based data storage through March 31, 2027 for the amount of $20,592.00. Chief Blowers explained that the department has operated a body-worn camera program since 2021 and recently transitioned from GTEC to Axon cameras and cloud storage, with very positive initial feedback. Over the past five years, the department accumulated a large volume of video footage in the GTEC cloud, and while the original goal was to migrate all data to Axon, the process proved too time-consuming and costly. Axon offers a transfer service, but it is backlogged by 18 months and costs around $50,000, with additional fees from GTEC to extract the data. As a result, the department will retain required footage in the existing GTEC system to meet statutory obligations. Although this expense was not originally budgeted, Chief Blowers noted that available funds in other accounts should cover the cost without requiring a budget amendment. He also acknowledged broader concerns about reliance on cloud storage, including rising costs, long-term data growth, and limited flexibility, but emphasized that cloud systems provide necessary features such as secure audit trails, redaction tools, and efficient video sharing that would be difficult to replicate with local storage. Motion: Approve Resolution as Presented ​ Maker:​ Solfa ​ Second: Leman Voice Vote​ 12-0, 2 Absent, Motion Carries 7.2 Ordinance 2026-009: Granting a Conditional Use Permit for a Government Office and Facilities Use at 812 Main Street ​ Drew Rackow presented an ordinance to grant a conditional use permit allowing the public school district to operate a government office and facility at 812 Main Street. He explained that the district already occupies the adjacent 804 Main Street property under a rent-to-own agreement and is seeking to expand its existing operations into the new building, primarily for storage, without increasing staffing or activity levels. The property at 812 Main Street is zoned community commercial, aligned with the West Town redevelopment plan, and the proposal would also allow the Batavia Youth Baseball program to continue operating there as a tenant. Rackow noted that the Plan Commission held a public hearing and recommended approval with several conditions, though those related to TIF and tax status were removed based on guidance from the city attorney. Additional recommendations included site improvements such as upgraded fencing along the 804 property. He emphasized that the two properties would function cohesively, making it impractical to treat them as entirely separate for zoning 3/10/26 Ellyn Theis Page 8 of 61 3/10/26 Page 3 considerations. Rackow also highlighted broader policy considerations for the City Council, including balancing redevelopment goals with maintaining a cooperative relationship with the school district. Finally, he clarified that the property purchase would be outright, not rent-to-own, and that the change would result in an estimated loss of about $6,000 annually in property tax revenue, with a similar proportional impact on the TIF district. Patrick Milner, an attorney representing the school district, addressed the council to outline the district’s request for approval of a conditional use permit tied to its planned purchase of 812 Main Street. He explained that the district is currently the contract purchaser of the property, with final acquisition contingent on resolving outstanding details and receiving city approval. The district has operated at the adjacent 804 Main Street location since 2014 under a lease-to-own agreement and has long intended to expand into 812, where it already leases limited space for storage. Milner emphasized that the request is largely a continuation and expansion of existing operations, primarily for storage and maintenance support, with Batavia Youth Baseball remaining as a tenant. He noted that the two properties were historically designed to function together, sharing a driveway critical for access to vehicle service bays and even a fire sprinkler line that runs through 812 to serve 804. Without acquiring 812, the district could face significant operational challenges and potentially incur $250,000 to $500,000 in costs to relocate infrastructure. He further explained that the district’s use aligns with its longstanding presence in the area and supports efficient, centralized maintenance operations for school facilities. Milner highlighted that the Plan Commission unanimously recommended approval with conditions, and while certain proposed conditions related to tax status and TIF support were removed for legal reasons, the district supports the remaining conditions, including fencing, utility coordination, and site improvements, to ensure compatibility with neighboring properties. Ald. Malone expressed skepticism about the proposal, primarily because the property is located in the West Town area, which the city has planned for commercial and residential redevelopment. While he acknowledged that the school district made a compelling case for needing centralized storage, he questioned why this specific site was chosen instead of other locations in the city. Malone emphasized that the proposed use would not generate foot traffic or support the area’s redevelopment goals. In public comment, Kristen Gherls supported the district’s request while acknowledging the city’s redevelopment goals. She emphasized the district’s prior investment, commitment to maintaining the properties, and belief that surrounding development could still occur. Raquel Gonzalez Thomas highlighted the district’s cooperation and long-term plan to use both properties together. She stressed that acquiring 812 is essential for efficient operations and avoiding costly disruptions. Finally, Craig Meadows noted that owning 804 already impacts redevelopment and that easements would be needed regardless of ownership. He emphasized the property’s importance for storage, efficiency, and supporting the district’s educational mission within limited resources.​ ​ ​ Motion: Approve Resolution as Presented ​ ​ Maker:​ Solfa ​ ​ Second: Baerren ​ ​ Roll Call​ ​ Aye: Barazza, Lanci, Solfa, Wolff, Baerren, Leman, Lohman, Pieper, Anderson, White ​ ​ Nay: Malone, Farenbach ​ ​ 10-2, 2 Absent, Motion Carries ​ ​ 7.3 Ordinance 2026-011: Temporarily Pausing TIF for TIF #7 Anthony Isom staff explained that Ordinance 2026-011 pauses the creation of TIF District 7 to allow more time for financial and development due diligence. They are analyzing project feasibility, costs, revenues, infrastructure needs, and how responsibilities would be split between the developer and the city—especially for a large mixed-use downtown project that includes apartments, commercial space, and a major public parking garage. 3/10/26 Ellyn Theis Page 9 of 61 3/10/26 Page 4 A key issue is a financial gap between project costs and expected returns, which both the city and developer are working to better define and potentially close. Officials emphasized the importance of having a fully viable project ready before establishing the TIF, since the funding window is limited. The tentative timeline pushes hearings to late in the year, with possible approval around year-end. Council members generally supported the pause but raised concerns about rising construction costs, transparency around the financial gap, and ensuring the city is not overcommitting funds. Staff reiterated that final decisions, especially if public funding is needed, will come back to the council for approval. Motion: Approve Resolution as Presented ​ Maker:​ Wolff ​ Second: Malone Voice Vote​ 12-0, 2 Absent, Motion Carries 7.4 Ordinance 2026-010: Amending Title 6: Motor Vehicles and Traffic of the City of Batavia Code of Ordinances Regulating e-Mobility Devices Chief Blowers staff proposed an ordinance to regulate e-bikes, scooters, and other micromobility devices to improve safety, reduce confusion, and provide clear enforcement rules. The ordinance defines device types, sets age limits, requires helmets for minors, adds lighting rules, and restricts where devices can be used based on speed. It also prohibits high-risk devices like e-motos and allows fines for violations, with an emphasis on education over punishment. Council discussion focused on concerns about age limits (especially the state-mandated 18+ for certain scooters), clarity of classifications, and how enforcement would work, particularly for kids. Chief Blowers emphasized they will prioritize education and only target dangerous or reckless behavior. Motion: Approve Resolution as Presented ​ Maker:​ Wolff ​ Second: Malone Voice Vote​ 12-0, 2 Absent, Motion Carries 7.5 Ordinance 2026-008: Amendments to Title 12: Historic Preservation of the City Code Zach Ewoldt explained that the proposed amendments to Title 12 of the city code focus primarily on minor updates and process improvements developed in coordination with the Historic Preservation Commission. Many changes involve updating terminology and titles, along with adjusting leadership terms to two years for greater continuity. He noted efforts to streamline the application process by removing unnecessary requirements, such as legal descriptions, and allowing flexibility for staff to request relevant materials. Timeline adjustments ensure applications are only reviewed once complete, improving efficiency. Additional changes address past quorum issues by allowing applicants to seek review from City Council if meetings are repeatedly canceled, while a new approval matrix expands staff’s ability to handle routine cases more quickly. A key policy change requires a two-meeting review process for demolition of non-contributing structures to increase transparency and public input. Ewoldt emphasized that overall, the amendments aim to improve efficiency, clarity, and public engagement while maintaining strong historic preservation standards. Motion: Approve Resolution as Presented ​ Maker:​ Wolff ​ Second: Malone Voice Vote​ 12-0, 2 Absent, Motion Carries 3/10/26 Ellyn Theis Page 10 of 61 3/10/26 Page 5 7.6 Discussion: Holiday Decorations Andrea Podraza explained that the city’s electric division is currently responsible for installing and maintaining all holiday decorations, including wreaths, garland, and Christmas trees, which requires roughly 800 labor hours each season. She noted that this work is time-consuming, not a preferred duty of the linemen, and pulls them away from critical infrastructure projects, causing delays in capital improvements and system maintenance. Podraza said the city is exploring the possibility of contracting out holiday decorating services, as other municipalities do, with estimated costs around $100,000, comparable to current labor expenses. She emphasized that outsourcing could allow skilled electric staff to focus on essential work while potentially improving the quality and variety of decorations. She also shared that staff are researching vendors, new decoration options, and more efficient approaches, such as longer-lasting seasonal displays or reduced installation demands. Podraza indicated that the goal is not to eliminate decorations but to enhance them while using city resources more effectively, and she plans to return with cost comparisons and recommendations for council consideration. 7.7 Ordinance 2026-012: Public Urination and Defecation Chief Blowers introduced Ordinance 26-12 to address what he described as a "gaping hole" in the city’s code: the lack of a formal regulation against public urination and defecation. While the Chief expressed surprise that such a law didn't already exist, the discussion quickly turned toward the proposed fine structure. Several council members, led by Ald. Lohman, voiced concerns that the initial fees, modeled after St. Charles at $250 for a first offense and up to $750 for a second, were excessively punitive. Critics argued that these high costs could create insurmountable financial barriers for residents, particularly when compared to other local ordinances or the fine structures in neighboring towns like Elgin. The conversation also highlighted the humanitarian aspect of policing, specifically regarding Batavia’s unhoused population and those with mental health challenges. Chief Blowers and city officials assured the council that the department treats these cases with a focus on social services, utilizing shared principles of equity to ensure that enforcement does not unfairly target vulnerable groups. While there was a proposal to codify officer discretion directly into the ordinance, the consensus was that discretion should remain at the operational level; officers will continue to choose between a warning or a citation, but the fine amounts themselves should remain fixed to ensure consistency and prevent "gray areas" during enforcement. Ultimately, the council reached a compromise to make the ordinance less punitive while still maintaining an effective enforcement mechanism. They moved to amend the fee structure to a more moderate $100 for a first offense and $250 for a second offense. This adjustment was intended to discourage repeat offenders, such as those leaving local bars late at night, without causing the extreme financial distress associated with the original proposal. Chief Blowers agreed to update the language and present the revised ordinance for a formal vote at the upcoming council meeting. Motion: Adjust the Fee Structure to $250 for Second Offense Maker:​ Malone ​ Second: Lohman Voice Vote​ 12-0, 2 Absent, Motion Carries Motion: Approve Ordinance as Amended Maker:​ Lanci ​ Second: Malone Voice Vote​ ​ 12-0, 2 Absent, Motion Carries ​ 3/10/26 Ellyn Theis Page 11 of 61 3/10/26 Page 6 8. City Council Updates ​ 8.1 Project Status ​ Laura Newman highlighted two upcoming educational opportunities for residents. First, an internet safety presentation is scheduled for March 11th at the Batavia Public Library. While the event is free, registration is required through the city's website or the library’s portal. Additionally, the Emergency Services and Disaster Agency (ESDA) will host an emergency preparation class on March 19th at Fire Station 2. This family-oriented session is designed to help citizens prepare for various emergencies and also requires advance registration The Community and Economic Development department is currently managing a high volume of interest in city planning initiatives. Newman noted that the city received 23 submittals for the downtown building condition Request for Proposal (RFP), which staff are presently reviewing with the intent to present findings to the council in early April. Furthermore, the city has received 16 submittals for the economic development strategic plan, which are also undergoing a formal review process. Human Resources is actively assisting several departments to fill essential roles. Current recruitment efforts include seasonal employees for Public Works, various electrical utility positions such as lineman apprentices and external journeymen, and professional roles including a civil engineer and a community engagement intern. Regarding public safety, Newman reported that two conditional offers have been extended for open police officer positions, while the Fire Department is preparing to conduct a new round of testing to refresh its candidate list. The H. Michael Wild Park project is officially underway, with current work focusing on the clearing of invasive trees. Newman reminded the council that this project is supported by a $500,000 grant and is being executed in collaboration with the Batavia Park District. The project aims to improve the stretch of Mahoney Creek that runs through the park district property. The Police Department successfully launched the DACA e-ticketing system last week, receiving positive feedback from officers. During the report, she also addressed interest in the department's new translation technology. She confirmed that the tool has already been used in the field to translate Chinese, Russian, and Spanish. Newman plans to schedule a live demonstration for the council during a future meeting with a light agenda to showcase the system’s capabilities to the public.​ ​ ​ 8.2 Other Business ​ ​ 9. Adjournment Motion: Adjourn Meeting at 10:15pm Maker:​ Lanci ​ Second: Solfa Voice Vote​ ​ 12-0, 2 Absent, Motion Carries ​ 3/10/26 Ellyn Theis Page 12 of 61 Agenda Topic: Resolution 2026-038-R: Authorizing Execution of a One-Year Contract with W.A. Management, Inc. for 2026 Code Enforcement Abatement Mowing From: Jeff Albertson, Building Commissioner Date: 3/18/2026 Materials: Resolution 2026-038-R, Contract, Pricing, and References Staff Contact(s): Jeff Albertson, Scott Buening Strategic Plan or Other Effective Governance: Maintaining housing stock and properties in good Goal(s): condition and repair. Purpose of Agenda Item The Community and Economic Development Department is requesting authorization to execute a one- year contract with W.A. Management, Inc. for 2025 Code Enforcement Abatement for Lawn Mowing. The Community and Economic Development Department is responsible for lawn mowing and weed maintenance on abandoned or non-maintained properties. Background Information/History On February 6, 2026, the Community and Economic Development Department published a request for proposals for the 2026 Code Enforcement Abatement for Lawn Mowing Contract. Proposals were due on February 24, 2026, and three were received. The proposal request allowed for 2 additional years without rebidding the program. W.A. Management Inc. was the vendor with the lowest proposal, and we are familiar with their work. They have previously done work for Public Properties on other lawn maintenance contracts. Analysis and Implications for Policy, Budget, and Communications • Policy Implications: No policy implications are anticipated. • Budget/Financial Implications: This contract is budgeted for, and liens are filed on the property to recover any expended funds. • Communication: The contractor will be notified by staff directly to perform the work, following notice and no response from the property owner. Pros and Cons of Various Actions and Alternatives Page 13 of 61 Pros: Execution of this contract will allow us to address the properties that are abandoned and/or will not maintain their grass/weeds. We get frequent complaints from neighbors. Cons: Not executing this contract will allow some properties to become unsightly and a blight on the neighborhood with overgrown grass and weeds. Recommendation and Action Recommend Approval of Resolution 2026-038-R Next Steps This item will be on the City Council Agenda for April 6, 2026. Page 14 of 61  CITY OF BATAVIA, ILLINOIS, RESOLUTION 2026-038-R CITY OF BATAVIA, ILLINOIS RESOLUTION 2026-038-R AUTHORIZING EXECUTION OF A ONE-YEAR RENEWABLE CONTRACT FOR 2026 CODE ENFORCEMENT ABATEMENT FOR LAWN MOWING WITH W.A MANAGEMENT, INC. OF WEST CHICAGO, ILLINOIS WHEREAS, the City of Batavia is responsible for Code Compliance and mowing of abandoned and non-maintained properties throughout the City of Batavia; NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Batavia, Kane and DuPage Counties, Illinois, as follows: SECTION 1. That the City Administrator is hereby authorized to execute a one-year contract for the 2026 Code Enforcement Abatement for Lawn Mowing with W.A. Management, Inc. attached hereto as Exhibit “A”. PRESENTED to the City Council of the City of Batavia, Illinois, this 6th day of April, 2026. PASSED by the City Council of the City of Batavia, Illinois, this 6th day of April, 2026. APPROVED by me as Mayor of said City of Batavia, Illinois, this 6th day of April, 2026. ____________________________________ Jeffery D. Schielke, Mayor Page 1 of 2, excluding Exhibit A Page 15 of 61  CITY OF BATAVIA, ILLINOIS, RESOLUTION 2026-038-R Ward Alderman Aye Nay Abstain Absent 1 Baerren 1 Solfa 2 Leman 2 Wolff 3 Lohman 3 Malone 4 Malay 4 Pieper 5 Fahrenbach 5 Beck 6 Anderson 6 Lanci 7 White 7 Barraza Mayor Schielke AYES NAYS ABSTAIN ABSENT TOTALS total holding office: Mayor and 14 Aldermen ATTEST: Kate Garrett, City Clerk Page 2 of 2, excluding Exhibit A Page 16 of 61 Page 17 of 61 Page 18 of 61 Page 19 of 61 Page 20 of 61 Agenda Topic: Resolution 2026-039-R Donation of old 2000 Pierce Dash Fire Engine, Including Declaring Surplus Property, Hold Harmless and Indemnification From: Craig Hanson Fire Department Date: March 18, 2026 Materials: Old 2000 Pierce Dash Fire Engine Staff Contact(s): Craig Hanson Fire Chief Strategic Plan or Other Replacement Program of Old Fire Apparatus Goal(s): Purpose of Agenda Item Recommendation that the City of Batavia declare the old 2000 Pierce Dash Fire Engine surplus and authorize the donation of the vehicle to Joliet Junior College under a Hold Harmless and Indemnification Vehicle Title Transfer Agreement. Background Information/History For over a year we have been trying to find a buyer for our old 2000 Pierce Dash Fire Engine. We were very close to working out a number of agreements, but because the inspection list completed by Emergency Vehicle Services Inc on November 14, 2024 resulted in a Vehicle Deficiency List of over 40 items including some Department of Transportation and NFPA standard violations, and the costs of the recommended compliance repairs exceeded the estimated value of the vehicle, the obvious decision was not to attempt to sell the vehicle, but instead to pursue a donation to a fire service educational institution. After several attempts to find a fire service educational institution interested in this engine donation, we were finally approached by Joliet Junior College, the first public community college founded in the United States in 1901, about donating our 2000 Pierce Dash Fire Engine to their Fire Science program. As historic reference, it should be noted that in 2008 we also donated our old 1978 Seagrave Ladder Truck to Kaneland High School for similar reasons, and in 2023 we donated our 1996 Seagrave Fire Engine to the Kaneville Fire Protection District, which protects Kaneland High School and the Fox Valley Career Center, after they experienced an unfortunate accident involving their Seagrave Fire Engine. Analysis and Implications for Policy, Budget, and Communications Since most governmental and educational entities are now experiencing limited funding and the increasing cost of fire engines, this provides a cooperative cost-effective alternative for the City of Batavia Fire Department, by donating our old fire engine “as is” to Joliet Junior College, thus requiring them to incur the costs necessary to make the repairs for their needs and safety. Please recommend to the City Council to approve Resolution 2026-039-R, declaring the old 2000 Pierce Dash Fire Engine surplus property and authorizing the donation to Joliet Junior College at your April 6, 2026 City Council meeting. Page 21 of 61  CITY OF BATAVIA, ILLINOIS RESOLUTION 2026-039-R DECLARING CERTAIN PERSONAL PROPERTY TO BE SURPLUS AND AUTHORIZING DONATION OF PROPERTY THEREOF BE IT HEREBY RESOLVED, by the City Council of the City of Batavia, Kane County, Illinois as follows: SECTION 1: That the following property, no longer usable by the City of Batavia, is hereby declared to be surplus property: 1. 2000 Pierce Dash Fire Engine VIN# 4P1CT02531A001052 SECTION 2: That the Fire Department is hereby authorized to donate said surplus property. PRESENTED to the City Council of the City of Batavia, Illinois, this 6th day of April 2026. PASSED by the City Council of the City of Batavia, Illinois, this 6th day of April 2026. APPROVED by me as Mayor of said City of Batavia, Illinois, this 6th day of April 2026. Jeffery D. Schielke Ward Alderman Aye Nay Abstain Absent 1 Solfa 1 Baerren 2 Wolff 2 Leman 3 Malone 3 Lohman 4 Malay 4 Pieper 5 Beck 5 Fahrenbach 6 Lanci 6 Anderson 7 Barraza 7 White Mayor Schielke AYES NAYS ABSTAIN ABSENT TOTALS total holding office: Mayor and 14 Aldermen ATTEST: Kate Garrett, City Clerk Page 22 of 61  HOLD HARMLESS AND INDEMINIFICATION This Hold Harmless and Indemnification is undertaken by Joliet Junior College, Will County, Illinois. This Hold Harmless and Indemnification is undertaken on the ____ day of April 2026. WHEREAS, the City of Batavia (hereinafter “City”) owns a certain 2000 Pierce Dash Fire Engine, for which the City has no further use; and WHEREAS, the Joliet Junior College wishes to receive said vehicle from the City as a gift with no cost to be paid, and the City is willing to make such a gift; and WHEREAS, the City requires, prior to gifting the vehicle as requested and as set forth above, that Joliet Junior College enter into a Hold Harmless and Indemnification of the City in order to absolve the City from any damages or claims which may arise from the ownership and the vehicle; NOW THEREFORE, in consideration of the City of Batavia gifting the vehicle to Joliet Junior College, and to operate it as the College sees fit, the College hereby undertakes as follows: 1. The recitals set forth above are hereby incorporated into this Hold Harmless and Indemnification, as though fully set forth here, word-for-word. 2. Joliet Junior College hereby knowingly, freely, voluntarily, and specifically agrees that the City of Batavia, its elected officials, and employees shall not be liable for any loss, damage, injury or other liability or expenses which may be incurred by Joliet Junior College as a result of its ownership and use of the vehicle. Further, Joliet Junior College assumes all risks, and waives and releases any and all causes of action or rights against the City which might accrue to Joliet Junior College as a result of its ownership and use of aforesaid vehicle. 3. Joliet Junior College further agrees to save, indemnify, and hold harmless the City of Batavia, its elected officials, and employees from any and all claims or judgments, actions, suits, proceedings, costs expenses, damages, and liabilities, including attorney's fees, arising from injury to persons or property, resulting from, or based upon, its ownership and use of the aforesaid vehicle. Joliet Junior College: ____________________________________ Dated: ________________________ Eric Ermer, Assistant Professor EMT, EMR, Fire Science Health and Public Services Page 23 of 61 Page 24 of 61 Page 25 of 61 Page 26 of 61 Page 27 of 61 Page 28 of 61 Page 29 of 61 Agenda Topic: Resolution 2026-040-R: Authorizing the Purchase of one (1) new Pickup Truck for Fire Department Response in the amount of $65,689 From: Craig Hanson Fire Department Date: March 17, 2026 Materials: Purchase a 2025 Ford F150 4X4 Super Crew Cab 5.5’ box 145” WB to replace a 1990 Ford Expedition XLT with transmission problems. Staff Contact(s): Craig Hanson Fire Chief Strategic Plan or Other Replacement Plan for Fire Department Response Vehicles Goal(s): Purpose of Agenda Item The Fire Department is requesting authorization to purchase one (1) 2025 Ford four-wheel drive pickup truck from Morrow Brothers Ford in Greenfield Illinois who holds the contract for Illinois local government joint purchasing for these units through the State of Illinois Department of Central Management Services Contract # 21-416-P-29479. Background Information/History The approved 2026 Fire Department Budget has allocated capital funds in the amount of $80,000 for the purchase of one (1) emergency response vehicle to replace an existing end of service life vehicle. The aging fire vehicle being a 2007 Ford Expedition XLT Command Unit with over 90,000 miles that will replace an ESDA vehicle that is a 1990 Ford Expedition XLT with 110,000 plus miles and transmission problems. These vehicles are part of the on-going fleet replacement program, replacing existing vehicles while upgrading our emergency response capabilities. Analysis and Implications for Policy, Budget, and Communications The requested vehicle is a 2025 Ford F150 4X4 Super Crew Cab 5.5’ box 145” WB to be utilized as a Chief response unit replacing the 2007 Ford Expedition XLT Command Unit. It is important to note that this is the last unit in stock that meets the specific criteria necessary to fit an existing cap and fire department command module to be reutilized as part of this vehicle. However, this cost still does not include the upfit costs required for all the communication and emergency lighting equipment. Recommendation and Action To authorize the purchase of one (1) 2025 Ford four-wheel drive pickup truck for the total amount of $65,689 from Morrow Brothers Ford through the State of Illinois Department of Central Management Services Contract # 21-416-P-29479, and place on the consent agenda for approval at the Monday, April 6, 2026, meeting of the City Council. Next Steps Approve at the Monday, April 6, 2026, City Council meeting to authorize the Fire Department to purchase one (1) 2025 Ford four-wheel drive pickup trucks for the total amount of $65,689 from Morrow Brothers Ford through the State of Illinois Department of Central Management Services Contract # 21-416-P-29479. Page 30 of 61 Page 31 of 61 Page 32 of 61 Page 33 of 61 Page 34 of 61 Page 35 of 61 Page 36 of 61 Page 37 of 61 Page 38 of 61 Page 39 of 61 Page 40 of 61 Page 41 of 61 Page 42 of 61 Page 43 of 61 Page 44 of 61 Page 45 of 61 Page 46 of 61 Page 47 of 61 Page 48 of 61 Page 49 of 61 Page 50 of 61 Page 51 of 61 Page 52 of 61 Agenda Topic: Resolution 2026-041-R: Authorizing the Purchase of one (1) new Utility Interceptor Hybrid Vehicle for the Fire Marshal in the amount of $63,615 From: Craig Hanson Fire Department Date: March 20, 2026 Materials: Purchase a 2026 Ford Utility Hybrid Interceptor Vehicle to replace a 2017 Retired Ford Police Explorer XLT with mechanical issues. Staff Contact(s): Craig Hanson Fire Chief Strategic Plan or Other Replacement Plan for Fire Department Vehicles Goal(s): Purpose of Agenda Item The Fire Department is requesting authorization to purchase one (1) new Utility Interceptor Hybrid Vehicle for the Fire Marshal from Currie Motors Fleet Frankfort, IL who holds a contract for Illinois local government joint purchasing for these units through the State of Illinois Department of Central Management Services Contract # 204. Background Information/History The approved 2026 Fire Department Budget has allocated capital funds in the amount of $80,000 for the purchase of one (1) Hybrid Vehicle for the Fire Marshal to replace an existing end of service life Retired Ford Police Explorer XLT vehicle. These vehicles are part of the on-going fleet replacement program, replacing existing vehicles while upgrading our service capabilities. Analysis and Implications for Policy, Budget, and Communications The requested vehicle is a 2026 Police Interceptor Utility Hybrid AWD to be utilized for the Fire Marshal replacing a 2017 Retired Ford Police Explorer XLT with mechanical issues. It is important to note that this is the last opportunity to order a 2026 Hybrid Police Interceptor Utility vehicle this year. Recommendation and Action To authorize the purchase of one (1) 2026 Police Interceptor Utility Hybrid AWD for the total amount of $63,615 from Currie Motors Fleet through the State of Illinois Department of Central Management Services Contract # 204. Next Steps Approve at the Tuesday, March 24, 2026, Joint Committee of the Whole meeting to authorize the Fire Department to purchase one (1) 2026 Police Interceptor Utility Hybrid AWD for the total amount of $63,615 from Currie Motors Fleet through the State of Illinois Department of Central Management Services Contract # 204, and place on the consent agenda for approval at the Monday, April 6, 2026, meeting of the City Council. Page 53 of 61 Page 54 of 61 Page 55 of 61 Page 56 of 61 Page 57 of 61 Page 58 of 61 Page 59 of 61 Page 60 of 61 Page 61 of 61