Integrated Resource Plan Task Force

Integrated Resource Plan Task Force Wednesday, July 29, 2026 at 5:30 PM Appleton Conference Room 100 N. Island Ave, Batavia, IL 60510 Page 1. Meeting Call to Order 2. Roll Call 3. Matters from the Public 4. Approval of Previous Meeting Minutes 4.1 July 15, 2026 Minutes 2 2026-07-15 IRP Task Force Meeting.docx 5. Old Business - Previous Items Reviewed on the Agenda 6. New Business - Items Added/Changed on the Agenda 6.1 Section 2- Introduction 6.2 Section 3- Overview of Batavia's System 7. Other Business 8. Adjournment Page 1 of 5  Minutes of Integrated Resource Plan Task Force Date: July 15, 2026 Time: 5:30 p.m. Location: Batavia City Hall - Appleton Room 1. Call to Order The meeting was called to order at 5:30 pm by Max Weiss. 2. Roll Call Members Present: • Max Weiss • Patrick McVay • Ian Johnstone • Kerry Aschenbach • Michael Willuweit • Sebastian Wedig Members Absent • Steve Allen City Administrator Laura Newman was also in attendance. A quorum was present. 3. Matters from the Public Susan Russo distributed an analysis of the October 2025 draft Integrated Resource Plan (IRP) prepared by an attorney representing a member of the Illinois Clean Jobs Coalition. She explained that the document evaluates whether the draft IRP complies with the Clean and Reliable Grid Affordability (CRGA) Act requirements applicable to municipal utilities. Laura Newman noted that City staff and Brattle Group had completed a similar compliance review based on the current draft IRP. She explained that the City's review identifies where each statutory requirement is addressed in the revised document and will be available as the task force progresses through its work. Susan Russo also clarified terminology related to Prairie State Generating Campus and Prairie State Generating Company and encouraged the task force to use the compliance analysis as a reference while reviewing the IRP. 4. New Business 4.1 Election of Officers Chair (City Staff Representative) Laura Newman nominated Max Weiss to serve as Chair. Motion: Laura Newman to Approve Max Weiss as Chair. Second: Ian Johnstone Vote: Approved unanimously by voice vote. Co-Chair Kerry Aschenbach nominated Ian Johnstone to serve as Co-Chair. Page 2 of 5 Motion: Kerry Aschenbach to Approve Ian Johnstone as Co-Chair. Second: Sebastian Wedig Vote: Approved unanimously by voice vote. Recording Secretary Max Weiss nominated Laura Newman to serve as Recording Secretary. Motion: Max Weiss to Approve Laura Newman as Recording Secretary. Second: Patric McVay Vote: Approved unanimously by voice vote. 4.2 Open Meetings Act (OMA) and Freedom of Information Act (FOIA) Chair Weiss reviewed the responsibilities of Task Force members under the Illinois Open Meetings Act and Freedom of Information Act, including: • Completion of required Open Meetings Act training. • Submission of completion certificates. • Restrictions on discussing Task Force business outside properly noticed public meetings. • Avoiding “reply all” email discussions that could violate OMA. • Public records requirements under FOIA. • Agenda posting requirements and limitations on taking action only on items properly listed on the agenda. Members were encouraged to contact staff with any questions regarding OMA or FOIA requirements. 4.3 IRP Task Force Schedule and Work Plan Chair Weiss presented a proposed meeting schedule and work plan. The group will meet every other Wednesday from now through October. Discussion included: • Meeting cadence and potential conflicts with Batavia Environmental Commission meetings. • Reviewing the IRP section-by-section during future meetings. • Reading the full document while focusing discussion on one section at each meeting. • Using the Task Force Charter as the guiding document throughout the review process. The group agreed to tentatively proceed with the proposed meeting schedule, with adjustments made as necessary. Discussion of Task Force Purpose Max Weiss and Laura Newman reviewed the purpose established by the City Council in the Task Force Charter. The Task Force's responsibilities include: • Reviewing the IRP for compliance with Illinois statutory requirements. • Evaluating the facts, assumptions, and conclusions presented in the IRP. • Identifying missing information or areas needing clarification. • Determining whether the document clearly communicates complex technical information to the public. • Preparing a final report documenting consensus findings and any majority or minority viewpoints. It was emphasized that the Task Force is not responsible for recommending a preferred energy resource option. Rather, its role is to evaluate the quality, completeness, and legal compliance of the IRP itself. Discussion also included: • The statutory requirement for municipal electric utilities to prepare an IRP every five years. Page 3 of 5  • The funding provided or not provided by the state to complete this requirement. • The availability of Brattle Group to answer technical questions from the Task Force during its review. Review Process and Reporting Methodology Chair Weiss presented a proposed framework for reviewing the Integrated Resource Plan (IRP) and documenting the Task Force's findings. The framework includes a worksheet designed to record: • Facts presented in each section of the IRP. • Key assumptions and the basis for those assumptions. • Missing information or data requiring clarification. • How each section aligns with the City's Energy Policy. • Areas of consensus or disagreement among Task Force members. • Plain-language explanations to improve public understanding. A “missing data log” will also be maintained throughout the review process to identify information that should be requested from Brattle Group for inclusion in future drafts of the IRP. As an example, updated capacity pricing data, which became available after preparation of the current draft, was identified as information likely to be incorporated into a future revision. Members agreed that each participant should review the assigned IRP sections prior to meetings, record observations using the worksheet, and bring those notes to the meeting for discussion. The Task Force will work toward consensus on each section during meetings, documenting differing viewpoints when consensus cannot be reached. Max Weiss stated that the worksheets and supporting documents would be shared electronically with all members following the meeting. Final Report Development The Task Force discussed how its final report would be prepared. Max Weiss explained that once findings for individual sections are adopted, members may be assigned to prepare narrative summaries based on the approved worksheets. The completed worksheets may ultimately be included as appendices to the final report, while the report itself will provide a clear and concise summary of the Task Force's findings. Members discussed the importance of producing a report that is understandable to the general public while meeting the requirements outlined in the Task Force Charter. Questions regarding the desired format of the final report may be relayed to the City Council through the Council liaison. 5. Other Business Patrick McVay commended City staff for pursuing an Illinois Climate Pollution Reduction Grant to support future clean energy planning efforts. Max Weiss provided an update on several recent grant initiatives, including: • A $1.17 million Illinois Finance Authority grant awarded to support undergrounding electric infrastructure in the Woodland Hills neighborhood as part of an approximately $3.7 million reliability improvement project. • A pending grant application seeking approximately $200,000 to support additional demand response planning and analysis associated with the City's Integrated Resource Plan. Max explained that the proposed demand response planning would examine opportunities such as smart thermostat programs and other strategies to reduce peak electric demand, thereby lowering future energy costs and reducing emissions. He expressed hope that the grant award decision would coincide with the Task Force's review of the demand response section of the IRP. Members also acknowledged the significant effort involved in preparing competitive grant applications. Closing Remarks Page 4 of 5 Laura Newman thanked the Task Force members for volunteering their time and expertise, emphasizing the importance of the Integrated Resource Plan to the City's long-term energy future. She noted that the members' thoughtful review and recommendations would help ensure the final document is thorough, accurate, and understandable for both City Council and the public. 6. Adjournment Motion: McVay Second: Aschenbach Vote: Motion carried unanimously by voice vote. The meeting was adjourned at 6:20 PM, and members were reminded that meeting materials would be distributed electronically prior to the next meeting. Page 5 of 5