Downtown Development Authority

PUBLIC NOTICE DOWNTOWN DEVELOPMENT AUTHORITY MEETING The Downtown Development Authority will hold an Electronic Regular Meeting through Zoom, which is Enterprise Video Conferencing, beginning at 3:30 P.M. on Monday, October 26, 2020. The meeting will take place electronically because of the partial closure of City Hall and/or social distancing requirements due to the COVID-19 Pandemic and emergency orders from the Michigan Department of Health and Human Services (MDHSS). At least one City staff member, classified as a critical infrastructure worker, will be physically present in City Hall to facilitate the electronic meeting, while Downtown Development Authority board members, other staff, and members of the public will participate remotely by Zoom. The building will remain open by appointment only during the time of the meeting. Members of the public may participate in the Downtown Development Authority meeting by calling in to the Zoom meeting at the following telephone number: 312-626-6799. The caller will be prompted to enter the meeting ID number: 983 2371 4642. The caller will be placed into a virtual “waiting room” until it is their time to speak during public comment. Members of the public may watch the entirety of the Downtown Development Authority meeting live on Facebook Live. To watch: Watch on the City’s Facebook page: https://www.facebook.com/CerealCityMichigan Members of the public may also email a public comment, which is compliant with the rules of public comment to be read at the meeting to Assistant City Manager Ted Dearing at tedearing@battlecreekmi.gov; or by writing the question or comment on paper, placing it in an envelope addressed to the Downtown Development Authority by 12:00 pm (noon) on October 23, 2020 into the blue freestanding Drop Box located in the drive-up lane to the Northeast of City’s Hall’s main entrance. The question or comment, if compliant with the City Commission meeting rules set out in Battle Creek Ordinance, 212.02(XVII), will be read aloud at the meeting during public comment. The City of Battle Creek will provide necessary reasonable auxiliary aids and services, such as closed captioning for the hearing impaired and audiotapes of printed materials being considered in the meeting upon notice to the City of Battle Creek. Individuals with disabilities requiring auxiliary aids or services should contact the City of Battle Creek by writing or calling the following: Battle Creek City Clerk Battle Creek, MI 49016 (269) 966-3378 (Voice) (269) 966-3348 (TDD) Questions concerning this matter may be directed to the City Manager’s office, at 966-3378.  DDA Board of Directors Monday, October 26, 2020 at 3:30 p.m. LOCATION Zoom Virtual Meeting AGENDA 1. Call to order Chair 2. Welcome and Introductions (as needed) Chair 3. Approval of minutes from July 27, 2020 (action required) Chair 4. Financials (actions required) Staff a. Interim financial statements through September 2020 5. Budget Amendment (action required) Staff a. 34 E. Michigan Demolition b. Downtown maintenance position c. Battle Rock 6. Project Update Staff a. Social District expansion b. Parking pilot program c. Milton Tower d. Other 7. Member/Citizen comment 8. Adjourn Chair Attachments - Meeting Notice - Agenda - Minutes from July 27, 2020 - Interim financials through September, 2020 - FY 2021 proposed budget amendment - DDA meeting schedule 2021  BATTLE CREEK DOWNTOWN DEVELOPMENT AUTHORITY BOARD OF DIRECTORS Monday July 27, 2020, 3:30 PM Meeting VIA ZOOM MEMBERS PRESENT: Rebecca Fleury, John Godfrey, Edward Guzzo, Nelson Karre, Cody Newman, Kyra Wallace, Ross Simpson, Kim Carter Ex-Officio: Commissioner Kate Flores and Commissioner Susan Baldwin ABSENT: Paul Conkey, OTHERS PRESENT: Ted Dearing, Linda Morrison, John Hart, Jessica VanderKolk, Sarah VanWormer Call to order: Vice Chair Guzzo called meeting to order at 3:33pm. Welcome and Introductions: All participants were greeted by Vice Chair Guzzo. Approval of Minutes: MOTION: Mr. Godfrey moved that the Battle Creek Downtown Development Authority Board of Directors approve the meeting minutes from May 28, 2020. Mr. Newman supported the motion. Unanimously approved. Share Center request for funding: Ms. Fleury discussed the issue in this COVID-19 pandemic environment regarding the City’s homeless population, Full Blast usage for day/night shelter situation, and the staffing by the Haven and the Share Center. Need for a sustainable ADA homeless shelter and the complicated needs of the community. Tent on Grove Street being used during the hot weather due to lack of air conditioning in Full Blast. There is a community need for a day/night shelter as evidenced by data from Share Center and Haven. 209 E. Michigan had been identified as a good alternative location for the Share Center quite some time ago, but moving forward was put on hold by COVID-19. The BCCF has brought forward the discussion among the homeless task force and the potential move to 209 E. Michigan. Lease option is available via a new non-profit which would purchase the property and lease to the Share Center to run a day & night facility. This relationship has been identified as best due to funding for this type of facility/service (Medicaid/etc.). Purchase and sale of 209 E. Michigan and Grove Street properties respectively are being investigated with due diligence. Challenges to the move for health and safety include a fire suppression system. The gym portion of the E. Michigan space allows for social distancing. Need to close by end of September on E. Michigan. $50K needed for fire suppression system and other identified needs at the property. Request to the DDA board is $50,000 towards purchase/renovation of an ADA compliant day/night homeless shelter at 209 E. Michigan. Discussion about any conflict of interest by Ms. Fleury due to her position on the homeless coalition as well as her committed position on the new non-profit that will own 209 E. Michigan. BCCF serves as fiduciary and fiscal agent of the new non-profit. There would be a contract with Haven and Share Center for services to the vulnerable population at the 209 E. Michigan location. Discussion of using $50,000 of the $180,000 already budgeted in FY21 for special projects with a later discussion about the timing of need for the Battle Rock project. Discussion about the need for a kitchen and the desire to use capabilities already available in the community. Also discussion of the open/non-compartmentalized facility at 209 E. Michigan making it more desirable than the current Share Center location. Discussion about parking and where parking is available. Not much need; hoping to square up the property lines with adjacent property owners. Motion to allocate $50,000 for acquisition/renovation assistance for the 209 E. Michigan property. Motion to approve Karre – second by Godfrey. Ms. Fleury will abstain due to perception of conflict of interest. Unanimously approved with one abstention. 1 Interim Financial statements: Ms. Morrison reviewed the preliminary year-end financial statements for the period 7/1/19 through 6/30/20. Revenue is over expenditures in the amount of $769,254. Work is on-going to reconcile through 6/30 (investments, property taxes, and transfer for central business district maintenance). MOTION: Mr. Karre moved that the Battle Creek Downtown Development Authority Board of Directors accept the preliminary year-end financial statements as presented pending audit. Mr. Godfrey supported the motion. Unanimously approved. Project Update: Social District/Common Area : 3 participants have been approved for a social district permit in the State Street parking lot commons Area.. Hand Map/Rafaynee have not indicated a desire, but is possible. Legislation for the social districts goes through 2024. Will continue to provide support during this difficult pandemic time. RMAP: Rent/Mortgage Assistance Program – Staff provided a summary of the DDA’s contribution to the city administered Rent and Mortgage Assistance Program. Parking pilot program: Parking pilot program will begin in August. Passport system – pay to stay extended periods (current 2 hours free can be extended with the app for $1.50 or $5 pass or $3 through participating merchants). Per transaction fee of 35 cents deducted from the revenue. Signs will go up Friday and will be advertised through other media outlets. No fees, just warnings to begin the program. Discussed whether this is time to begin this program due to low demand for parking right now. Leslie and John Hart will reach out to Ross about employee parking for Clara’s. Façade grant program: similar to the RMAP – perhaps 20 businesses up to $2,500 to help with exterior issues with a local match for interior. Roof, siding, paint, etc. In process of putting this together quickly and hope in a month this may see some use of the project funds allocated. Color the Creek: Aug to Oct projected time –pedestrian bridge west of Carlyle could also be lit. Create attractive place for murial with hope of not being tagged. Objective to put an artistic mural in the space. No theme for artwork; artists personal tastes prevail. Other: Developer is working with a new senior lender and currently looking to advance the project without support from the MEDC. Will meet in August for discussion of project going forward. Land Bank is still the owner of the property. Hotel next to Pancake House and what to do with it? Demolition requires parking surface as well as the building. There is an escrow check on deposit with the city. BCU is working on demo bids for Kmart building. Member/Citizen Comments: None Adjourn 4:33 pm 2  City of Battle Creek Downtown Development Authority Interim Statement of Revenues, Expenditures and Changes in Fund Balance Budget and Actual For the Three Months Ended September 30, 2020 7/1/20 - 9/30/20 Budget Variance Adopted Budget Transactions Positive/(Negative) GENERAL FUND GENERAL REVENUES: Tax Increment Revenue $ 3,205,928 $ 1,181,531 -2,024,397 State Aid Revenue (Personal Property Tax Replacement) 1,612,721 0 -1,612,721 Prior Year Tax Increment Revenue - 0 0 Rents 24,826 7,650 -17,176 Interest earnings - 766 766 Miscellaneous - 0 0 Total General Revenues 4,843,475 1,189,947 -3,653,528 EXPENDITURES: Debt Service - Term 2017/2018 Bonds - Pipeline Refunding 2034/2025 2,653,047 - 2,653,047 2013 Capital Improvement Bonds 2033 180,000 - 180,000 Total Debt Service 2,833,047 - 2,833,047 General Operating Expenditures: Administration 14,950 3,257 11,693 CBD maintenance 642,629 160,657 481,972 CBD downtown plantings 50,000 12,500 37,500 Street construction - - 0 Downtown Policing 117,269 29,317 87,952 Kellogg Arena support 370,000 92,500 277,500 Economic Development Fund support 120,000 30,000 90,000 Downtown Special Projects 180,000 - Total General Operating Expenditures 1,494,848 328,231 1,166,617 Total Expenditures 4,327,895 328,231 TOTAL GENERAL FUND REVENUES 4,843,475 1,189,947 -3,653,528 TOTAL GENERAL FUND EXPENDITURES 4,327,895 328,231 3,999,664 EXCESS REVENUES OVER (UNDER) OPER. EXPENDITURES $ 515,580 $ 861,716 346,136 Fund Balance, beginning of year 885,813 885,813 Fund Balance, ending (GENERAL FUND) $ 1,401,393 $ 1,747,529  City of Battle Creek Downtown Development Authority Proposed Budget Amendment For the Fiscal Year Ending 6/30/21 Proposed Adopted Budget Amended Budget Increase (Decrease) GENERAL FUND GENERAL REVENUES: Tax Increment Revenue $ 3,205,928 $ 3,205,928 0 State Aid Revenue (Personal Property Tax Replacement) 1,612,721 1,690,000 77,279 Prior Year Tax Increment Revenue - - 0 Rents 24,826 24,826 0 Interest earnings - - 0 Miscellaneous - - 0 Total General Revenues 4,843,475 4,920,754 77,279 EXPENDITURES: Debt Service - Term 2017/2018 Bonds - Pipeline Refunding 2034/2025 2,653,047 2,653,047 0 2013 Capital Improvement Bonds 2033 180,000 180,000 0 Total Debt Service 2,833,047 2,833,047 0 General Operating Expenditures: Administration 14,950 14,950 0 CBD maintenance 642,629 698,629 56,000 CBD downtown plantings 50,000 50,000 0 Street construction - - 0 Downtown Policing 117,269 117,269 0 Kellogg Arena support 370,000 370,000 0 Economic Development Fund support 120,000 120,000 0 Downtown Special Projects 180,000 530,000 350,000 Total General Operating Expenditures 1,494,848 1,900,848 406,000 Total Expenditures 4,327,895 4,733,895 406,000 TOTAL GENERAL FUND REVENUES 4,843,475 4,920,754 77,279 TOTAL GENERAL FUND EXPENDITURES 4,327,895 4,733,895 406,000 EXCESS REVENUES OVER (UNDER) OPER. EXPENDITURES $ 515,580 $ 186,859 $ (328,721) Fund Balance, beginning of year 885,813 885,813 - Fund Balance, ending (GENERAL FUND) $ 1,401,393 $ 1,072,672 $ (328,721)  NOTICE OF DOWNTOWN DEVELOPMENT AUTHORITY MEETINGS FOR THE YEAR 2021 CITY HALL ROOM 302A 10 N. DIVISION STREET BATTLE CREEK, MICHIGAN 3:30 P.M. Monday, January 25, 2021 Monday, April 26, 2021 Monday, July 26, 2021 Monday, October 25, 2021 Minutes of the Meeting may be obtained by contacting the City Clerk’s Office. The City of Battle Creek will provide reasonable auxiliary aids and services, such as signers for the hearing impaired and audio tapes of printed materials being considered in the meeting, upon notice to the City of Battle Creek. Individuals with disabilities requiring auxiliary aids or services should contact the City of Battle Creek by writing or calling the following: Victoria Houser Office of the City Clerk P. O. Box 1717 10 N. Division Battle Creek, MI 49016 (269) 966-3348 (Voice/TDD)