Lakeview Downtown Development Authority

LAKEVIEW DOWNTOWN DEVELOPMENT AUTHORITY AGENDA Regularly Scheduled Meeting October 25, 2022 4:30 pm City Hall – Room 302A 10 N. Division Street 1. Welcome and introductions (as needed) 2. Approval of minutes May 4, 2022 (action required) 3. Financials a. Fiscal year 2022 preliminary year end b. Interim financials through 9/30/2022 4. Project updates a. Site improvements b. Capital Ave bridge replacement c. I-194 PEL WSP Kick-Off Meeting (Planning and environmental linkages) 5. Public comments 6. Board member comment 7. Adjourn Attachments - Agenda - Minutes from May 4, 2022 - Fiscal year 2022 budget performance report - Interim financials through September 30, 2022 - I-194 PEL overview NEXT MEETING SCHEDULED FOR April 25, 2023 IT, Network Lakeview Downtown Development Authority Minutes of the Meeting of October 26, 2021 Commission Chambers, City Hall 4:00pm. MEMBERS PRESENT: David Rost, Dave Schweitzer, Anmar Atchu, T.R. Shaw, Rebecca Fleury MEMBERS ABSENT: OTHERS: Assistant City Manager Ted Dearing: Revenue Services Manager Linda Morrison: IT, Network Architect Ryan Stange: City Clerk Victoria Houser CALL TO ORDER: The meeting was called to order at 4:01 p.m. APPROVAL OF MINUTES: Motion by Rost, supported by Shaw, to approve the minutes of the regular meeting of October 26, 2021 as submitted. MOTION CARRIED RES. NO. 2022-01 FY 2021 ANNUAL AUDIT: Ms. Morrison reviewed the FY 2021 Annual Audit, performed by independent audit firm Rehmann Robson, noting an unmodified opinion, the highest form of assurance. The board briefly reviewed the FY 2021 Annual Audit through June 30, 2021. Motion by Shaw, supported by Atchu, to accept the FY 2021 Annual Audit as submitted. MOTION CARRIED RES. NO. 2022-02 FY 2021 ANNUAL REPORT: Ms. Morrison presented the annual report, noting it has been filed with the Department of Treasury every year, noting it is similar to the audit report, but contains additional detail. Motion by Shaw, supported by Rost, to accept the FY 2021 Annual Report of Status on Tax Increment Financing Plan. MOTION CARRIED RES. NO. 2022-03 FY 23 BUDGET: Staff presented the LDDA 2022-2023 Fiscal Year Budget. Motion by Shaw, supported by Atchu, to accept the LDDA 2022-2023 Fiscal Year Budget as submitted. MOTION CARRIED RES. NO. 2022-04 PROJECT UPDATES A. REQUESTS FOR PROPOSAL: Staff provided an update on the Request for Proposals (RFP) for professional consulting services to prepare a redevelopment plan for the Lakeview Downtown Development District/Beckley Road Corridor. B. DETOUR ROUTES: Staff presented a list of planned projects in the LDDA area, with the resulting detours and the duration of the projects, noting the importance of keeping the Capital Avenue Bridge accessible as much as is possible. PUBLIC COMMENT: None BOARD COMMENT: Board members discussed the economic importance of the Beckley Road corridor and the development of pedestrian friendly infrastructure, hoping the signs of improvement continue. ADJOURNMENT: The Board adjourned the meeting at 4:26 pm. 1  Budget Performance Report Date Range 07/01/21 - 06/30/22 Include Rollup Account and Rollup to Object Act Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Fund 251 - LDDA General Fund REVENUE Department 62 - LDDA Business Unit 2311 - LDDA General Fund 402 Current Real Property Taxes 402.100 Current Real Property Taxes Tax Incremental Revenue 2,011,277.00 .00 2,011,277.00 .00 .00 1,997,726.47 13,550.53 99 402.110 Current Real Property Taxes Tax Incremental Rev-Prior .00 .00 .00 27,680.14 .00 19,045.77 (19,045.77) +++ 402 - Current Real Property Taxes Totals $2,011,277.00 $0.00 $2,011,277.00 $27,680.14 $0.00 $2,016,772.24 ($5,495.24) 100% 573 State Aid Revenue 573.001 State Aid Revenue State Reimbursement for PPT loss .00 .00 .00 .00 .00 .00 .00 +++ 573 - State Aid Revenue Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++ 664 Investment Income 664.010 Investment Income Appreciation - invest value (4,000.00) .00 (4,000.00) (4,075.55) .00 (29,117.36) 25,117.36 728 664.020 Investment Income Interest-Investments 4,000.00 .00 4,000.00 353.59 .00 4,086.11 (86.11) 102 664 - Investment Income Totals $0.00 $0.00 $0.00 ($3,721.96) $0.00 ($25,031.25) $25,031.25 +++ 667 Rents 667.020 Rents Rents & Other .00 .00 .00 .00 .00 25,000.00 (25,000.00) +++ 667 - Rents Totals $0.00 $0.00 $0.00 $0.00 $0.00 $25,000.00 ($25,000.00) +++ Business Unit 2311 - LDDA General Fund Totals $2,011,277.00 $0.00 $2,011,277.00 $23,958.18 $0.00 $2,016,740.99 ($5,463.99) 100% Department 62 - LDDA Totals $2,011,277.00 $0.00 $2,011,277.00 $23,958.18 $0.00 $2,016,740.99 ($5,463.99) 100% REVENUE TOTALS $2,011,277.00 $0.00 $2,011,277.00 $23,958.18 $0.00 $2,016,740.99 ($5,463.99) 100% EXPENSE Department 62 - LDDA Business Unit 2311 - LDDA General Fund 801 Prof & Oth Svcs 801.010 Prof & Oth Svcs Professional Services 5,500.00 .00 5,500.00 .00 .00 5,500.00 .00 100 801.030 Prof & Oth Svcs Attorney Fees .00 .00 .00 .00 .00 .00 .00 +++ 801 - Prof & Oth Svcs Totals $5,500.00 $0.00 $5,500.00 $0.00 $0.00 $5,500.00 $0.00 100% 900 Printing & Publishing 900.010 Printing & Publishing Print-Publish-Broadcast .00 .00 .00 .00 .00 .00 .00 +++ 900 - Printing & Publishing Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++ 959 Contribution-Other Govt Entities 959.030 Contribution-Other Govt Entities Surplus Tax 758,234.00 .00 758,234.00 741,483.18 .00 741,483.18 16,750.82 98 Distribution 959 - Contribution-Other Govt Entities Totals $758,234.00 $0.00 $758,234.00 $741,483.18 $0.00 $741,483.18 $16,750.82 98% 960 Transfer to Primary Government 960.101 Transfer to Primary Government Transfer to General 1,253,043.00 .00 1,253,043.00 104,420.25 .00 1,253,043.00 .00 100 Fund 960 - Transfer to Primary Government Totals $1,253,043.00 $0.00 $1,253,043.00 $104,420.25 $0.00 $1,253,043.00 $0.00 100% Business Unit 2311 - LDDA General Fund Totals $2,016,777.00 $0.00 $2,016,777.00 $845,903.43 $0.00 $2,000,026.18 $16,750.82 99% Department 62 - LDDA Totals $2,016,777.00 $0.00 $2,016,777.00 $845,903.43 $0.00 $2,000,026.18 $16,750.82 99% EXPENSE TOTALS $2,016,777.00 $0.00 $2,016,777.00 $845,903.43 $0.00 $2,000,026.18 $16,750.82 99% Run by Ted E Dearing on 10/17/2022 09:38:58 AM Page 1 of 2  Budget Performance Report Date Range 07/01/21 - 06/30/22 Include Rollup Account and Rollup to Object Act Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Fund 251 - LDDA General Fund Totals REVENUE TOTALS 2,011,277.00 .00 2,011,277.00 23,958.18 .00 2,016,740.99 (5,463.99) 100% EXPENSE TOTALS 2,016,777.00 .00 2,016,777.00 845,903.43 .00 2,000,026.18 16,750.82 99% Fund 251 - LDDA General Fund Totals ($5,500.00) $0.00 ($5,500.00) ($821,945.25) $0.00 $16,714.81 ($22,214.81) Grand Totals REVENUE TOTALS 2,011,277.00 .00 2,011,277.00 23,958.18 .00 2,016,740.99 (5,463.99) 100% EXPENSE TOTALS 2,016,777.00 .00 2,016,777.00 845,903.43 .00 2,000,026.18 16,750.82 99% Grand Totals ($5,500.00) $0.00 ($5,500.00) ($821,945.25) $0.00 $16,714.81 ($22,214.81) Run by Ted E Dearing on 10/17/2022 09:38:58 AM Page 2 of 2  Budget Performance Report Date Range 07/01/22 - 09/30/22 Include Rollup Account and Rollup to Object Act Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Fund 251 - LDDA General Fund REVENUE Department 62 - LDDA Business Unit 2311 - LDDA General Fund 402 Current Real Property Taxes 402.100 Current Real Property Taxes Tax Incremental Revenue 2,052,254.00 .00 2,052,254.00 .00 .00 1,856,085.78 196,168.22 90 402.110 Current Real Property Taxes Tax Incremental Rev-Prior .00 .00 .00 .00 .00 .00 .00 +++ 402 - Current Real Property Taxes Totals $2,052,254.00 $0.00 $2,052,254.00 $0.00 $0.00 $1,856,085.78 $196,168.22 90% 573 State Aid Revenue 573.001 State Aid Revenue State Reimbursement for PPT loss .00 .00 .00 .00 .00 .00 .00 +++ 573 - State Aid Revenue Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++ 664 Investment Income 664.010 Investment Income Appreciation - invest value .00 .00 .00 .00 .00 .00 .00 +++ 664.020 Investment Income Interest-Investments .00 .00 .00 144.32 .00 144.32 (144.32) +++ 664 - Investment Income Totals $0.00 $0.00 $0.00 $144.32 $0.00 $144.32 ($144.32) +++ 667 Rents 667.020 Rents Rents & Other .00 .00 .00 .00 .00 25,000.00 (25,000.00) +++ 667 - Rents Totals $0.00 $0.00 $0.00 $0.00 $0.00 $25,000.00 ($25,000.00) +++ Business Unit 2311 - LDDA General Fund Totals $2,052,254.00 $0.00 $2,052,254.00 $144.32 $0.00 $1,881,230.10 $171,023.90 92% Department 62 - LDDA Totals $2,052,254.00 $0.00 $2,052,254.00 $144.32 $0.00 $1,881,230.10 $171,023.90 92% REVENUE TOTALS $2,052,254.00 $0.00 $2,052,254.00 $144.32 $0.00 $1,881,230.10 $171,023.90 92% EXPENSE Department 62 - LDDA Business Unit 2311 - LDDA General Fund 801 Prof & Oth Svcs 801.010 Prof & Oth Svcs Professional Services .00 .00 .00 .00 .00 393.70 (393.70) +++ 801.030 Prof & Oth Svcs Attorney Fees .00 .00 .00 .00 .00 .00 .00 +++ 801 - Prof & Oth Svcs Totals $0.00 $0.00 $0.00 $0.00 $0.00 $393.70 ($393.70) +++ 900 Printing & Publishing 900.010 Printing & Publishing Print-Publish-Broadcast .00 .00 .00 .00 .00 .00 .00 +++ 900 - Printing & Publishing Totals $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 +++ 959 Contribution-Other Govt Entities 959.030 Contribution-Other Govt Entities Surplus Tax 781,777.00 .00 781,777.00 .00 .00 .00 781,777.00 0 Distribution 959 - Contribution-Other Govt Entities Totals $781,777.00 $0.00 $781,777.00 $0.00 $0.00 $0.00 $781,777.00 0% 960 Transfer to Primary Government 960.101 Transfer to Primary Government Transfer to General 1,270,477.00 .00 1,270,477.00 105,873.08 .00 317,619.24 952,857.76 25 Fund 960 - Transfer to Primary Government Totals $1,270,477.00 $0.00 $1,270,477.00 $105,873.08 $0.00 $317,619.24 $952,857.76 25% Business Unit 2311 - LDDA General Fund Totals $2,052,254.00 $0.00 $2,052,254.00 $105,873.08 $0.00 $318,012.94 $1,734,241.06 15% Department 62 - LDDA Totals $2,052,254.00 $0.00 $2,052,254.00 $105,873.08 $0.00 $318,012.94 $1,734,241.06 15% EXPENSE TOTALS $2,052,254.00 $0.00 $2,052,254.00 $105,873.08 $0.00 $318,012.94 $1,734,241.06 15% Run by Ted E Dearing on 10/20/2022 09:13:32 AM Page 1 of 2  Budget Performance Report Date Range 07/01/22 - 09/30/22 Include Rollup Account and Rollup to Object Act Adopted Budget Amended Current Month YTD YTD Budget - YTD % Used/ Account Account Description Budget Amendments Budget Transactions Encumbrances Transactions Transactions Rec'd Fund 251 - LDDA General Fund Totals REVENUE TOTALS 2,052,254.00 .00 2,052,254.00 144.32 .00 1,881,230.10 171,023.90 92% EXPENSE TOTALS 2,052,254.00 .00 2,052,254.00 105,873.08 .00 318,012.94 1,734,241.06 15% Fund 251 - LDDA General Fund Totals $0.00 $0.00 $0.00 ($105,728.76) $0.00 $1,563,217.16 ($1,563,217.16) Grand Totals REVENUE TOTALS 2,052,254.00 .00 2,052,254.00 144.32 .00 1,881,230.10 171,023.90 92% EXPENSE TOTALS 2,052,254.00 .00 2,052,254.00 105,873.08 .00 318,012.94 1,734,241.06 15% Grand Totals $0.00 $0.00 $0.00 ($105,728.76) $0.00 $1,563,217.16 ($1,563,217.16) Run by Ted E Dearing on 10/20/2022 09:13:32 AM Page 2 of 2 JN 200566EPE  Traffic Study Limits Capital Ave Traffic Study Limits Capital Ave PEL Study Limits PEL Study Limits Hamblin Rd Dickman Rd PEL Study Limits Burnham Rd Riverside Dr PEL Study Limits Beckley Rd G Dr N Traffic Study Limits Traffic Study Limits Glen Cross Rd Glen Cross Rd  1. Develop alternatives that efficiently and safely improve mobility and addresses the project’s Purpose and Need. 2. Identify current and future deficiencies of the aging roadways, bridges and culverts of the I-194 corridor and study area roadways in anticipation of major reconstruction within the next 10 years. 3. Engage and communicate with local stakeholders and the Public to ensure all play an important role in the decision-making process and deliver a successful project in the eyes of all stakeholders. If this connection between Battle Creek and I-94 was built today under current traffic conditions, what would it be?  Inform Consult Involve Collaborate ß Develop in conjunction with Local Advisory Committee (LAC) ß LAC Members? ß Meeting Format ß Scoped for 3 Community Conversations ß Potential Meeting Milestones ß Purpose and Need ß Existing Conditions Results ß Illustrative Alternatives ß Practical Alternatives If this connection between ß Locally Preferred Alternative Battle Creek and I-94 was built ß Draft PEL today under current traffic ß Final PEL ß Develop Purpose and Need conditions, what would it be?