City Council Meeting

CITY COUNCIL MEETING MINUTES Tuesday, July 19, 2022 at 7:00 PM Baxter City Hall, 13190 Memorywood Drive, Baxter, MN “A Growing Community” CALL TO ORDER Mayor Olson called the meeting to order at 7:00 p.m. ROLL CALL Mayor Darrel Olson and Council Members Connie Lyscio, Zach Tabatt, John Ward, and Mark Cross were present. City Administrator Brad Chapulis, Assistant City Administrator Kelly Steele, Community Development Director Josh Doty, Finance Director Jeremy Vacinek, Assistant City Engineer Trevor Walter, and Police Chief Jim Exsted were present. PLEDGE OF ALLEGIANCE All joined Mayor Olson in reciting the Pledge of Allegiance. PRESENTATIONS ADDITIONS OR CHANGES TO THE AGENDA City Administrator Chapulis asked to add Consent Agenda item number 27, Approve the SEH Proposal for the Novotny Road and Edgewood Drive Traffic Impact Study in the Not to Exceed Amount of $15,180.00, to the agenda. PUBLIC COMMENTS - Comments received from the public may be placed on a future meeting agenda for consideration. CONSENT AGENDA - The following items are considered non-controversial by staff and are recommended to be read and passed in one motion. Any council person, staff, citizen, or meeting attendee can request one or more items be pulled from the Consent Agenda and the item will be pulled and addressed immediately after the passage of the Consent Agenda; otherwise, the following items will be passed in one motion: 1. Approve City Council Work Session Minutes from July 5, 2022 2. Approve City Council Minutes from July 5, 2022 3. Approve the Payment of Bills and Finance Report (Addendum A) 4. Adopt Resolution 2022-061, Authorizing the Execution of the Better Health Collective Agreement 5. Approve the Country Club Estates Limited Use Agreement 6. Accept Utilities Commission Minutes of July 6, 2022 7. Approve the Northwest Asphalt & Maintenance Crack Seal Invoice in the amount of $184,400.90 7/19/2022 City Council Meeting Minutes Page 2 8. Approve the RL Larson Excavating, Inc. Change Order No. 1 in the increased amount of $15,494.80 for the 2022 Foley Road, Isle Drive, and Forthun Road Improvements Project 9. Approve the RL Larson Excavating, Inc. Partial Pay Estimate in the amount of $619,034.09 for the 2022 Foley Road, Isle Drive, and Forthun Road Improvements Project. 10. Approve the SEH Agreement for Engineering Professional Services in the Not to Exceed Amount of $480,000 for the 2023 Commercial and Residential Full Depth Reclamation Improvements Project 11. Approve the Northern Plains Contracting Inc. Change Order No. 5 in the amount of $4,102.00 for the Water Treatment Plant Improvements Project 12. Approve the Northern Plains Contracting Inc. Final Pay Estimate No. 10 in the amount of $27,406.54 for the Water Treatment Plant Improvements Project. 13. Amend the Water Treatment Plant Filter Reconstruction and Needs Assessment Project Budget from $2,195,360.00 to 2,252,601.94 14. Approve the Anderson Brother Construction Change Order No. 2 in the increased amount of $48,886.00 and amending the contract completion dates for the 2022 Full Depth Reclamation & Reconstruction Improvements Project. 15. Approve the Anderson Brother Construction Company Patrial Pay Estimate No. 2 in the amount of $248,701.92 for the 2022 Full Depth Reclamation & Reconstruction Improvements Project, Municipal Project Number 4422. 16. Adopt Resolution No. 2022-064 Ordering Improvements and Preparation of Plans for the 2023 Knollwood Drive Improvements Project, Municipal Project No. 4132 17. Approve the WiDSETH Agreement for the Design and Construction Engineering Professional Services in the Not to Exceed Amount of $290,000 for the 2023 Knollwood Drive Improvements Project 18. Adopt Resolution 2022-063 approving a Conditional Use Permit to allow an accessory structure area to exceed the maximum size allowed and a Variance to allow a 27-foot setback to a side lot line for property located at 12006 Scenic River Drive 19. Adopt Ordinance 2022-010 and Findings of Fact Resolution 2022-062 approving a zoning ordinance text amendment to amend the City’s architectural ordinance 20. Accept Planning and Zoning Commission Meeting Minutes from July 12, 2022 21. Approve Purchase of Drainage and Utility Easement for 2022 Foley Road, Isle Drive, and Forthun Road Improvement Project for Parcel 40070817 22. Approve Issuance of a Tobacco License to Hussein Raad Alobaidi, d/b/a Smokey’s Tobacco & Vape for the Period of July 20, 2022 through June 30, 2023 23. Authorize Staff to Advertise JUGS Pitching Machine, 2009 John Deere 4520 Tractor with Bucket Attachments, and Crane Service Body on Minnesota Surplus Site. 24. Authorize Staff to Auction Off 2000 GMC and 2008 Ford F250 on Mid State Auto Auction. 7/19/2022 City Council Meeting Minutes Page 3 25. Accept Donation From Baxter Lions Club for 2022 Night to Unite 26. Approve Construction Plan for SW Basin 105 Cleaning (SWPOND-105) and Use Estimate for Budgeting Purposes. 27. Approve the SEH Proposal for the Novotny Road and Edgewood Drive Traffic Impact Study in the Not to Exceed Amount of $15,180.00. MOTION by Council Member Ward, seconded by Council Member Tabatt to approve the Consent Agenda as amended. Motion unanimously carried. PULLED AGENDA ITEMS OTHER BUSINESS COUNCIL COMMENTS 28. Connie Lyscio – Asked residents to watch people having to work outdoors in the heat and neighbors who may not have air conditioning. 29. Zach Tabatt – None. 30. John Ward – Invited everyone to attend Night to Unite on August 2nd. 31. Mark Cross – Reminded motorists to watch out for motorcycles. 32. Darrel Olson – None. CITY ADMINISTRATOR'S REPORT City Administrator Chapulis explained the next council meeting has been moved to Wednesday, August 3rd and the Utilities Commission moved to Thursday, August 4th due to holding Night to Unite on Tuesday, August 2nd. Mayor Olson asked Council Member Ward to continue his work session conversation. Council Member Ward summarized the importance of community conversation on local health care and would like to have key people meet and discuss the matter. ADJOURN MOTION by Council Member Cross, seconded by Council Member Lyscio to adjourn at 7:31 p.m. Motion unanimously carried. Approved by: Respectfully submitted, _____________________________ Darrel Olson Kelly Steele Mayor Assistant City Administrator