City Council Meeting

CITY COUNCIL MEETING MINUTES Tuesday, March 07, 2023 at 7:00 PM Baxter City Hall, 13190 Memorywood Drive, Baxter, MN “A Growing Community” CALL TO ORDER Mayor Olson called the meeting to order at 7:00 p.m. ROLL CALL Mayor Darrel Olson and Council Members Connie Lyscio, Zach Tabatt, Jeff Phillips, and Mark Cross were present. City Administrator Brad Chapulis, Assistant City Administrator Kelly Steele, Public Works Director Trevor Walter, Community Development Director Josh Doty, Police Chief Jim Exsted, and Finance Director Jeremy Vacinek were present. PLEDGE OF ALLEGIANCE All joined Mayor Olson in reciting the Pledge of Allegiance. PRESENTATIONS None. ADDITIONS OR CHANGES TO THE AGENDA City Administrator Chapulis explained staff will continue to work on correcting the council members listed under council comments. PUBLIC COMMENTS - Comments received from the public may be placed on a future meeting agenda for consideration. Dave Lange, 13838 Cherrywood, explained Baxter has a deer problem that continues to escalate as Baxter expands and takes up their home. The City should consider preserving land for the deer. The end of Excelsior Road, near Cherrywood, there use to be an access to the lake. Mr. Lange asked the city to open the access for recreational use. Mr. Lange inquired if the Knollwood Drive railroad crossing will close. The highway medians are creating a hazard by allowing water to stand in the roadway. City Administrator Chapulis will follow up with Mr. Lange regarding the lake access. CONSENT AGENDA - The following items are considered non-controversial by staff and are recommended to be read and passed in one motion. Any council person, staff, citizen, or meeting attendee can request one or more items be pulled from the Consent Agenda and the item will be pulled and addressed immediately after the passage of the Consent Agenda; otherwise, the following items will be passed in one motion: 1. Approve City Council Work Session Minutes from February 21, 2023 2. Approve City Council Minutes from February 21, 2023 3. Approve the Payment of Bills and Finance Report (Addendums A and A-1) 3/7/2023 City Council Meeting Minutes Page 2 4. Accept the Utilities Commission Special Meeting Minutes of February 22, 2023 5. Adopt Resolution 2023-015 Approving Plans & Specifications and Ordering Advertisement for Bids for the 2023 Commercial and Residential Full Depth Reclamation and Quiet Zone Improvements Project 6. Adopt Resolution 2023-020 Ordering Preparation of Report on the 2024 Mill & Overlay and Full Depth Reclamation Improvements, Municipal Project No. CPF 4424 7. Adopt Resolution 2023-019 Ordering Preparation of Report on the 2024 South Forestview Improvements Project, Municipal Project No. 4138 8. Approve the Driftwood Enterprise Construction Contract Agreement in the amount of $8,092.42 for Dugout Repairs at Berrywood Park and Oscar Kristofferson. 9. Approve the WiDSETH Agreement for Professional Engineering Services for the 2023 Loren Thompson Park CAMP in the Not to Exceed Amount of $12,500 and Amend the Captial Parks Fund Budget to Reflect the Cost of the Requested Service 10. Approve the SEH Feasibility Report Services Contract in the Not to Exceed Amount of $14,974.00 for the 2024 South Forestview Improvements project 11. Approve the Widseth Agreement for Professional Engineering Services for the 2024 Mill & Overlay and Full Depth Reclamation Improvements Project Feasibility Report in the Not to Exceed Amount of $14,900.00 12. Approve Purchase of Quick Claim Deed for 2023 Cypress Drive and Douglas Fir Drive Improvements Project for PID 40170508 13. Accept the Parks and Trails Commission meeting minutes from February 27, 2023 14. Approve Resolution 2023-021, Approving JPA Between State of MN and City Criminal Prosecutor MOTION by Council Member Cross, seconded by Council Member Tabatt to approve the Consent Agenda. Motion unanimously carried. PULLED AGENDA ITEMS City Administrator Chapulis pulled Consent Agenda item 5 due to the EDA meeting running long and taking up the time allocated for the work session discussion during the regular council meeting. Scott Hedlund, with SEH, summarized the 2023 Commercial and Residential Full Depth Reclamation and Quite Zone Improvements Project plans. MOTION by Council Member Cross, seconded by Council Member Tabatt to approve Consent Agenda item 5, Adopt Resolution 2023-015 Approving Plans & Specifications and Ordering Advertisement for Bids for the 2023 Commercial and Residential Full Depth Reclamation and Quiet Zone Improvements Project. Motion unanimously carried. OTHER BUSINESS None. 3/7/2023 City Council Meeting Minutes Page 3 COUNCIL COMMENTS 15. Connie Lyscio – Thanked Chief Exsted and his department for their work. 16. Zach Tabatt – No comment. 17. Jeff Phillips – No comment. 18. Mark Cross – No comment. 19. Darrel Olson – Attended the League of Minnesota training held in Alexandria. Council Member Phillips agreed the city should not send the letter, previously discussed during the EDA meeting, out to the local realtors but inquired if there are other means to send out the information to get feedback. CITY ADMINISTRATOR'S REPORT City Administrator Chapulis explained Sourcewell will be holding their annual meeting in April and registration is due by Friday. Due to not having time for the work session discussion, Finance Director Vacinek will present the banking services discussion. Finance Director Vacinek summarized the city’s current banking services and explained the GFOA has established best practices for a banking services RFP. The council directed Finance Director Vacinek to start the banking services RFP process after the completion of the annual audit. City Administrator Chapulis asked the council to enter into a closed session to discuss the purchase of easements related to the parcels identified on the agenda. CITY ATTORNEY'S REPORT 20. Closed Session Under Minnesota Statue 13D.05, subd. 3 (c), Purchase of Property: PID 40060508, 40060792, 40060571, 40060700, 40060701, 40060702, 40060703, 40060704, 40060706, 40060912, and 40060819. MOTION by Council Member Cross, seconded by Council Member Lyscio to enter a closed session at 7:57 p.m. Motion unanimously carried. MOTION by Council Member Cross, seconded by Council Member Lyscio to return to an open session at 8:04 p.m. Motion unanimously carried. MOTION by Council Member Lyscio, seconded by Council Member Cross to direct staff to make initial offers for easements for the eleven parcels. Motion unanimously carried. ADJOURN MOTION by Council Member Lyscio, seconded by Council Member Cross to adjourn at 8:05 p.m. Motion unanimously carried. Approved by: Respectfully submitted, 3/7/2023 City Council Meeting Minutes Page 4 _____________________________ Darrel Olson Kelly Steele Mayor Assistant City Administrator