City Council Meeting

CITY COUNCIL MEETING MINUTES Tuesday, March 21, 2023 at 7:00 PM Baxter City Hall, 13190 Memorywood Drive, Baxter, MN “A Growing Community” CALL TO ORDER Mayor Olson called the meeting to order at 7:00 p.m. ROLL CALL Mayor Darrel Olson and Council Members Connie Lyscio, Zach Tabatt, Jeff Phillips, and Mark Cross were present. City Administrator Brad Chapulis, Assistant City Administrator Kelly Steele, Public Works Director Trevor Walter, Community Development Director Josh Doty, and Police Chief Jim Exsted were present. PLEDGE OF ALLEGIANCE All joined Mayor Olson in reciting the Pledge of Allegiance. PRESENTATIONS None. ADDITIONS OR CHANGES TO THE AGENDA City Administrator Chapulis explained agenda item number 19 in the March 7, 2023 council minutes has been corrected to indicate Council Member Phillips is not in favor of sending the letter. PUBLIC COMMENTS - Comments received from the public may be placed on a future meeting agenda for consideration. None. CONSENT AGENDA - The following items are considered non-controversial by staff and are recommended to be read and passed in one motion. Any council person, staff, citizen, or meeting attendee can request one or more items be pulled from the Consent Agenda and the item will be pulled and addressed immediately after the passage of the Consent Agenda; otherwise, the following items will be passed in one motion: 1. Approve City Council Minutes from March 7, 2023 2. Approve the Payment of Bills and Finance Report (Addendum A) 3. Approve EDA Minutes from March 7, 2023 4. Approve Permit for Retail Sales of Fireworks for Cub Foods, Target, and Walmart for the period of May 1, 2023 through April 30, 2024. 5. Accept the Utilities Commission Minutes of March 8, 2023 3/21/2023 City Council Meeting Minutes Page 2 6. Approve the Crow Wing County Construction Cost Share Agreement for Roadway Pavement markings on Various City of Baxter Streets – Project No. CP 18-200-127 and Amend the Striping Budget from $36,000 to $46,000 7. Approve the BNSF Invoice 90248604 in the amount of $13,638.83 for the TH 210 and Inglewood Drive Improvement Project, City Improvement No. 4121 8. Approve SEH Fee Amendment No. 3 in the Not to Exceed Amount of $21,400.00 for Additional Design Phase Services for the 2023 Cypress Drive and Douglas Fir Drive Improvements Project 9. Approve the AE2S SCADA Improvements Contract in the Not to Exceed Amount of $61,125.00 to Complete Tasks Identified in the Staff Recommendation 10. Approve and Authorize Execution of the YMCA – Camp Vanasek Lease 11. Approve Transfer of a Tobacco License from Holiday StationSores, LLC to S&D Quisberg, LLC for the Period of May 1, 2023 through the Duration of the Current License Period of June 30, 2023 12. Approve Invoice from Pratt’s Affordable Excavating Inc. in the amount of $11,250.00 for Winter Tree Clearing related to 2023 Cypress Drive and Douglas Fir Drive Improvements Project 13. Adopt Resolution 2023-024 Adopting the Assessment for the 2023 Cypress Drive and Douglas Fir Drive Improvements Project, Municipal Project No. 4087 14. Accept the March 14, 2023 Planning Commission Meeting Minutes 15. Adopt Resolution 2023-022 approving the Preliminary and Final Plat to allow “Cedar Scenic Second Addition to Baxter” 16. Approve Conditional Hire of Cody Holtz as Patrol Officer at Step 1 of LELS Local #312 Wage Scale MOTION by Council Member Cross, seconded by Council Member Tabatt to approve the consent agenda. Motion unanimously carried. PULLED AGENDA ITEMS None. OTHER BUSINESS 17. Adopt Resolution 2023-023 approving the Preliminary and Final of “Northdale Sixth Addition” Community Development Director Doty explained the applicant, the City of Baxter, is requesting approval of a preliminary and final plat to be known as Northdale Sixth Addition for the 6.13 acre area. The proposed plat would re-plat seven existing vacant buildable single-family lots into twelve smaller buildable single- family lots. The property was initially plated for well and septic lots prior to city water and sewer service being available. At this time, lots serviced by well and septic systems were required to be a minimum of 40,000 square feet in size. When the city provided water and sewer service to the lots, service stubs were installed to allow for future subdivision of the lots as the minimum lot size was only 15,000 square feet. The exiting lots were assessed for the improvements. The owner of the lots at the time chose to sell the lots to the city rather than pay for the assessments. The city is now proposing to subdivide the existing lots to create additional buildable lots to sell for future development. 3/21/2023 City Council Meeting Minutes Page 3 The Planning and Zoning Commission recommends approval of the preliminary and final plat, subject to the findings and conditions contained in the draft resolution. MOTION by Council Member Lyscio, seconded by Council Member Tabatt to adopt Resolution 2023-023, Approving the Preliminary and Final of “Northdale Sixth Addition”. Motion unanimously carried. COUNCIL COMMENTS 18. Connie Lyscio – No comment. 19. Zach Tabatt – No comment. 20. Jeff Phillips -No comment. 21. Mark Cross – Reminded everyone to watch out for snowmobiles. 22. Darrel Olson – Congratulated John Davis for being appointed the new police chief for the city of Brainerd and reminded council members of the upcoming Michaels grand opening ceremony. CITY ADMINISTRATOR'S REPORT City Administrator Chapulis and Council Member Tabatt participated in the League of Minnesota Cities Day at the Capital and met with Senator Eichorn. Council members were asked to notify administration if they plan to attend the annual League of Minnesota Cities conference as early registration has opened. CITY ATTORNEY'S REPORT No report. MOTION by Council Member Cross, seconded by Council Member Lyscio to adjourn at 7:11 p.m. Motion unanimously carried. Approved by: Respectfully submitted, _____________________________ Darrel Olson Kelly Steele Mayor Assistant City Administrator