City Council Meeting

CITY COUNCIL MEETING MINUTES Tuesday, January 16, 2024 at 7:00 PM Baxter City Hall, 13190 Memorywood Drive, Baxter, MN “A Growing Community” CALL TO ORDER Mayor Olson called the meeting to order at 7:00 p.m. ROLL CALL Mayor Darrel Olson and Council Members Connie Lyscio, Zach Tabatt, Jeff Phillips, and Mark Cross were present. City Administrator Brad Chapulis, Assistant City Administrator Kelly Steele, Public Works Director Trevor Walter, Finance Director Jeremy Vacinek, Community Development Director Josh Doty, and Police Chief Jim Exsted were present. PLEDGE OF ALLEGIANCE All joined Mayor Olson in reciting the Pledge of Allegiance. PRESENTATIONS None. ADDITIONS OR CHANGES TO THE AGENDA None. PUBLIC COMMENTS - Comments received from the public may be placed on a future meeting agenda for consideration. None. CONSENT AGENDA - The following items are considered non-controversial by staff and are recommended to be read and passed in one motion. Any council person, staff, citizen, or meeting attendee can request one or more items be pulled from the Consent Agenda and the item will be pulled and addressed immediately after the passage of the Consent Agenda; otherwise, the following items will be passed in one motion: 1. Approve City Council Work Session Minutes from January 2, 2024 2. Approve City Council Minutes from January 2, 2024 3. Approve City Council Special Minutes from January 4, 2024 4. Approve the Payment of Bills and Finance Report (Addendums A and A-1) 5. Adopt Resolution 2024-003 Approving the Sale of Lots 1 and 4, Block 1, Northdale Sixth Addition and Authorize the Mayor to Execute All Necessary Documentation Related to the Sale of Said Properties 6. Authorize Execution of Annual Advertising Contract with the Brainerd Dispatch 1/16/2024 City Council Meeting Minutes Page 2 7. Accept the Utilities Commission Minutes from January 3, 2024 8. Approve Plans and Specifications and Authorize Advertisement for Bids for 2023 Micro Surfacing Project 9. Approve the SEH Supplemental Letter Agreement for the Evergreen Drive/Douglas Fir Drive Traffic Impact Study in the Not to Exceed Amount of $13,900.00 10. Approve the SEH Supplemental Letter Agreement to update the Novotny Road Traffic Impact Study in the Not to Exceed Amount of $12,100.00 11. Approve the Anderson Brothers Construction Company of Brainerd, LLC Partial Pay Estimate No. 6 in the amount of $98,477.80 for the 2023 Commercial and Residential Full Depth Reclamation and Quiet Zone Improvements Project 12. Adopt Resolution No. 2024-004 Approving Plans and Specifications and Ordering Advertisement for Bids for the 2024 South Forestview Improvements Project, Municipal Project No. 4138 13. Approve the Advanced Engineering Agreement for Lift Station No. 25 SCADA Monitoring in the Not to Exceed Amount of $14,780.00 14. Approve the Advanced Engineering Agreement for Lift Station No. 26 SCADA Monitoring in the Not to Exceed Amount of $14,780.00 15. Accept Quality Flow Systems, Inc. Proposal for Lift Station 25 Control Panel, Pumps, Hatches and Accessories in the amount of $57,400.00 related to 2024 South Forestview Area Improvements project 16. Accept Quality Flow Systems, Inc. Proposal for Lift Station 26 Control Panel, Pumps, Hatches and Accessories in the amount of $58,400.00 related to 2024 South Forestview Area Improvements project 17. Approve payment for the remaining portion of Invoice No. 34772 from Shawn Fletcher Trucking, Inc. in the amount of $2,518.00 for Winter Tree Clearing related to the 2024 South Forestview Area Improvements Project. 18. Approve Resolution 2024-005 Restricting Parking along Forestview Drive from 150 Feet South of Parkview Circle to the North Intersection of River Vista Drive 19. Approve Resolution 2024-006 Restricting Parking along Maryland Road from 490 Feet west of Forestview Drive to Forestview Drive 20. Approve the Widseth Agreement for Professional Engineering Services for the 20-Year Public Works Facility Assessment and Budgetary Cost Estimate in the Not to Exceed Amount of $17,500. 21. Approve the Widseth Agreement for Professional Engineering Services for the 2025 Mill & Overlay, Full Depth Reclamation and Reconstruction Improvements Feasibility Report in the Not to Exceed Amount of $15,000 22. Approve the Widseth Agreement for Professional Engineering Services for the 2026 Mill & Overlay and Full Depth Reclamation Improvements Feasibility Report in the Not to Exceed Amount of $15,000 1/16/2024 City Council Meeting Minutes Page 3 23. Approve the Widseth Agreement for Professional Engineering Services for the 2026 North Lynndale Area Improvements Feasibility Report in the Not to Exceed Amount of $15,000.00 24. Adopt Resolution 2024-010 Receiving Amended Feasibility Report for the 2024 Mill & Overlay and Full Depth Reclamation Improvements Project, Project Number 4424 25. Adopt Resolution No. 2024-007 Ordering Improvement for the 2024 Mill & Overlay and Full Depth Reclamation Improvements Project Municipal Project No. 4424 26. Adopt Resolution 2024-008 Approving Petition and Waiver Agreement with Sullivan Properties Group LLC, for Municipal Project No. 4118 27. Adopt Resolution 2024-009 Ordering Preparation of Report on Improvement for the CSAH 77 Utility Improvements Project, Municipal Project No. 4118 28. Approve the Widseth Agreement for Professional Engineering Services in the Not to Exceed Amount of $7,500.00 for the CSAH 77 Utility Improvements Feasibility Report 29. Amend the Wellhead Protection Plan Part II Public Hearing Date to February 6th, 2024. 30. Approve Appointment of Randall Sawyer to the Seasonal Position of Park Attendant 31. Approve the Issuance of an On-sale Intoxicating and Sunday Sales License for Brainerd Entertainment, LLP (Lakes 12 Theater) for the Period of January 17, 2024 through June 30, 2024 32. Authorize the Execution of the Professional Services Agreement with Abdo to Prepare and Submit 2023 Minnesota Pay Equity Reporting Information 33. Approve the Sale of Decommissioned 2017 Squad 34. Approve Lawful Gambling Permit for Lakes Area Habitat for Humanity to Conduct Lawful Gambling at Jack Pine Brewery on February 7, 2024 MOTION by Council Member Cross, seconded by Council Member Lyscio to approve the consent agenda. Motion carried unanimously. PULLED AGENDA ITEMS None. OTHER BUSINESS None. COUNCIL COMMENTS 35. Connie Lyscio – Thanked city staff for working outside in the cold temperatures. 36. Zach Tabatt – No comment. 37. Jeff Phillips – No comment. 1/16/2024 City Council Meeting Minutes Page 4 38. Mark Cross – No comment. 39. Darrel Olson - No comment. CITY ADMINISTRATOR'S REPORT City Administrator Chapulis explained both skating rinks will open tomorrow for the season. CITY ATTORNEY'S REPORT 40. Closed Session Under Minnesota Statute 13D.05, subd. 3 (a) Performance Evaluation City Administrator Chapulis asked the council to enter into a closed session under Minnesota statute 13D.05, subd. 3 (a) to discuss the performance evaluation of Officer Casanova. MOTION by Council Member Lyscio, seconded by Council Member Tabatt to enter into a closed session at 7:10 p.m. Motion carried unanimously. MOTION by Council Member Cross, seconded by Council Member Lyscio to return to an open session at 7:25 p.m. Motion carried unanimously. MOTION by Council Member Cross, seconded by Council Member Lyscio to approve the extension of Officer Casanova’s probation for six months. Motion carried unanimously. ADJOURN MOTION by Council Member Tabatt, seconded by Council Member Phillips to adjourn at 7:26 p.m. Motion carried unanimously. Approved by: Respectfully submitted, _____________________________ Darrel Olson Kelly Steele Mayor Assistant City Administrator