City Council Meeting

CITY COUNCIL MEETING MINUTES Tuesday, April 16, 2024 at 7:00 PM Baxter City Hall, 13190 Memorywood Drive, Baxter, MN “A Growing Community” CALL TO ORDER Mayor Olson called the meeting to order at 7:00 p.m. ROLL CALL Mayor Darrel Olson and Council Members Connie Lyscio, Zach Tabatt, Jeff Phillips, and Mark Cross were present. City Administrator Brad Chapulis, Assistant City Administrator Kelly Steele, Assistant City Engineer Trevor Thompson, Community Development Director Josh Doty, Finance Director Jeremy Vacinek, and Assistant Police Chief Matt Maier were present. PLEDGE OF ALLEGIANCE All joined Mayor Olson in reciting the Pledge of Allegiance. PRESENTATIONS 1. GFOA Certificate of Achievement for Excellence in Financial Reporting Presentation Mayor Olson explained the City was granted the Certificate of Achievement award for its annual comprehensive financial statements for the 12th consecutive year. ADDITIONS OR CHANGES TO THE AGENDA City Administrator Chapulis asked to add an item to the consent agenda to approve the conditional hire of Andrew Buns as patrol officer. PUBLIC COMMENTS - Comments received from the public may be placed on a future meeting agenda for consideration. CONSENT AGENDA - The following items are considered non-controversial by staff and are recommended to be read and passed in one motion. Any council person, staff, citizen, or meeting attendee can request one or more items be pulled from the Consent Agenda and the item will be pulled and addressed immediately after the passage of the Consent Agenda; otherwise, the following items will be passed in one motion: 2. Approve City Council Work Session Minutes from April 2, 2024 3. Approve City Council Minutes from April 2, 2024 4. Approve the Payment of Bills and Finance Report (Addendum A) 5. Appoint Mr. Eric Eidenshink to the Position of Engineering Intern 6. Special Event Application for Kiwanis/YMCA Kids Triathlon August 24th, 2024 7. Accept Sourcewell Grant Awarded to Police Department 4/16/2024 City Council Meeting Minutes Page 2 8. Accept the Utilities Commission Minutes from April 3, 2024 9. Accept the Zip’s Car Wash Municipal Improvements as Outlined in the Approved Development Agreement 10. Approve Astech Corporation Street Crack Sealing Contract 11. Accept Amended Feasibility Report for Cypress Drive Connection to Woida Road Improvements & Cypress Drive and Clearwater Road Full Depth Reclamation and Trail Improvements, City Project Number 4128 12. Approve Fee Amendment Request in the Not to Exceed Amount of $6,000.00 for Cypress Drive Connection to Woida Road Feasibility Report Update, City Project Number 4128 13. Accept the Novotny Road Traffic Impact Study Report 14. Adopt Resolution No. 2024-033 Receiving Revised Feasibility Report and Calling the Improvement Hearing for the 2024 CSAH 77 Utility Improvements Project, Municipal Project No. 4118. 15. Approve the Widseth Proposal for Professional Survey, Preliminary Assessment, Design and Bidding Services in the Not to Exceed Amount of $56,100.00 for the 2024 CSAH 77 Utility Improvements Project, Municipal Project No. 4118 16. Adopt Resolution No. 2024-035 Ordering Preparation of Report for the 2025 Mill & Overlay and Full Depth Reclamation Improvements Project, Municipal Project No. 4425 17. Adopt Ordinance 2024-010 Amending the Text of Title 8, Chapter 5, “Stormwater Control and Regulations” of the Baxter City Code 18. Appoint Jaren Johnson to the position of Parks and Trails Maintenance at Grade 2, Step 2 of the AFSCME Pay Grade and Step Schedule 19. Adopt Resolutions 2024-031 and 2024-032 and Ordinance 2024-009 approving the Preliminary and Final of “Haverkamp Addition to Baxter” and a rezoning from RS, Residential Staging to R-1, Low Density Residential 20. Adopt Resolution 2024-030 approving the Preliminary and Final Plat of “Fiberhood” 21. Adopt Ordinances 2024-008 and Resolution 2024-029 approving an ordinance text amendment to amend the City’s Zoning Ordinance related to retail parking requirements and fences on retaining wall 22. Accept the April 9, 2024 Planning Commission Meeting Minutes 23. Adopt Resolution 2024-037, Accepting Conveyance of Real Property Located within the City of Baxter 24. Approve Bolton & Menk Proposal for Engineering Services in the not to exceed amount of $4,976 for the 2024 Trail PASER Rating Project 25. Adopt Resolution No. 2024-038 Calling Supplemental Hearing on Improvements for the 2024 Mill & Overlay and Full Depth Reclamation Improvements Project Municipal Project No. 4424 4/16/2024 City Council Meeting Minutes Page 3 MOTION by Council Member Cross, seconded by Council Member Lyscio to approve the consent agenda as amended with the approval of the conditional hire of Andrew Buns as patrol officer. Motion carried unanimously. PULLED AGENDA ITEMS Council Member Tabatt asked to pull consent agenda item 16 Adopt Resolution No. 2024-035 Ordering Preparation of Report for the 2025 Mill & Overlay and Full Depth Reclamation Improvements Project, Municipal Project No. 4425. Council Member Tabatt inquired about the report including Joler Road, Fox Road, and Paris Road. Assistant City Engineer Trevor Thompson explained these street segments were pulled from the 2023 improvement project to be re-evaluated with the 2025 improvement project. MOTION by Council Member Tabatt, seconded by Council Member Cross to Adopt Resolution No. 2024-035 Ordering Preparation of Report for the 2025 Mill & Overlay and Full Depth Reclamation Improvements Project, Municipal Project No. 4425. Motion carried unanimously. OTHER BUSINESS 26. Vacate all drainage and utility easements dedicated on Lot 1, Block 2, Forestview Drive Trail; Outlot A, Eleventh Addition To Forestview On The River; and Outlot B, First Addition To Forestview Drive Trail 1) PUBLIC HEARING at 7:00 p.m. or shortly thereafter 2) Adopt Resolution 2024-036 vacating all drainage and utility easements dedicated on Lot 1, Block 2, Forestview Drive Trail; Outlot A, Eleventh Addition To Forestview On The River; and Outlot B, First Addition To Forestview Drive Trail, according to the recorded plats thereof, Crow Wing County, Minnesota Community Development Director Doty explained the city is considering a preliminary and final plat to be known as Fiberhood. The previous plats for the subject property included a standard drainage and utility easement inset. Since the property is proposed to be re-platted with new easements dedicated, the easements from the previous plat are no longer needed. The vacation is intended to vacate the existing easements that are no longer needed. Mayor Olson opened the public hearing at 7:14 p.m. and after hearing no public comments closed the public hearing at 7:14:30 p.m. MOTION by Council Member Cross, seconded by Council Member Lyscio to Adopt Resolution 2024- 036 vacating all drainage and utility easements dedicated on Lot 1, Block 2, Forestview Drive Trail; Outlot A, Eleventh Addition To Forestview On The River; and Outlot B, First Addition To Forestview Drive Trail, according to the recorded plats thereof, Crow Wing County, Minnesota. Motion carried unanimously. COUNCIL COMMENTS 27. Connie Lyscio – Was contacted by a parks and trails employee about people that are smoking at the small city parking lot located along Grand Oaks Drive. Council Member Lyscio inquired if the city could install a no smoking sign. 4/16/2024 City Council Meeting Minutes Page 4 City Administrator Chapulis explained he will further discuss the item with Council Member Lyscio after the meeting. 28. Zach Tabatt- No report. 29. Jeff Phillips – No report. 30. Mark Cross – Reminded motorists to watch out for motorcycles. 31. Darrel Olson – The Minnesota Mayor’s Association held its meeting in Baxter. Meeting attendees toured Lindar and City Administrator Chapulis did a great job presenting information about traffic in Baxter. CITY ADMINISTRATOR'S REPORT City Administrator Chapulis reminded the council of the annual League of Minnesota Cities conference, to be held in June, and asked them to let him know by the end of the week if they plan to attend. CITY ATTORNEY'S REPORT No report. ADJOURN MOTION by Council Member Lyscio, seconded by Council Member Cross to adjourn at 7:18 p.m. Motion carried unanimously. Approved by: Respectfully submitted, _____________________________ Darrel Olson Kelly Steele Mayor Assistant City Administrator