City Council Meeting

CITY COUNCIL MEETING MINUTES Wednesday, November 06, 2024 at 7:00 PM Baxter City Hall, 13190 Memorywood Drive, Baxter, MN “A Growing Community” CALL TO ORDER Mayor Olson called the meeting to order at 7:00 p.m. ROLL CALL Mayor Darrel Olson and Council Members Connie Lyscio, Zach Tabatt, Jeff Phillips, and Mark Cross were present. City Administrator Brad Chapulis, Assistant City Administrator Kelly Steele, Police Chief Jim Exsted, Assistant Police Chief Matt Maier, Public Works Director Trevor Walter, Finance Director Jeremy Vacinek, and Community Development Director Josh Doty were present. PLEDGE OF ALLEGIANCE All joined Mayor Olson in reciting the Pledge of Allegiance. PRESENTATIONS None. ADDITIONS OR CHANGES TO THE AGENDA None. PUBLIC COMMENTS - Comments received from the public may be placed on a future meeting agenda for consideration. Jenny Gunsbury, 10681 Hunters Ridge Trail, provided the council with a memo and map to support the request. Brent Gunsbury, 10681 Hunters Ridge Trail, inquired if the city would consider detaching the seven properties identified on the map due to his estimated cost for the city to provide water and sewer services. Mayor Olson explained staff would review the request and will schedule a date for a council work session discussion. CONSENT AGENDA - The following items are considered non-controversial by staff and are recommended to be read and passed in one motion. Any council person, staff, citizen, or meeting attendee can request one or more items be pulled from the Consent Agenda and the item will be pulled and addressed immediately after the passage of the Consent Agenda; otherwise, the following items will be passed in one motion: 1. Approve City Council Work Session Minutes from October 15, 2024 2. Approve City Council Minutes from October 15, 2024 3. Approve the Payment of Bills and Finance Report (Addendum A) 4. Approve Temporary Liquor License for Jack Pine Brewery for Temporary Liquor Sales on November 16, 2024 at the Northland Arboretum 11/6/2024 City Council Meeting Minutes Page 2 5. Appoint Lance Herbst to the Assistant Police Chief Position at Grade 17, Step 7 of the Non- Union Employee Schedule and Authorize Staff to Commence the Process to Fill the Sergeant Position. 6. Approve the CCS Contracting, Inc. Change Order 1 in the amount of $12,710.96 for the Lift Station No. 15 Reconstruction project 7. Approve the CCS Contracting, Inc. Pay Estimate 2 in the amount of $48,390.96 for the Lift Station No. 15 Reconstruction project 8. Approve PFM Proposal to Develop CIP Cashflow Models and Financing Options 9. Adopt Ordinance 2024-016 approving amendments to the City Code to restrict Camping MOTION by Council Member Cross, seconded by Council Member Phillips to approve the consent agenda. Motion carried unanimously. PULLED AGENDA ITEMS None. OTHER BUSINESS 10. Adopt Resolution No. 2024-089 Amending Resolution No. 2024-081 to Correct Title of and Date of Receipt for Feasibility Report for the 2025 Commercial Full Depth Reclamation Improvements Project, Municipal Project No. 4425 City Administrator Chapulis explained the resolution previously adopted by the council to receive the feasibility report and order the improvement hearing contained an error in the title calling the report revised, where there was no revision to the report and the resolution also incorrectly stated the feasibility report was received by the council on August 20, 2024 when it was in fact received by the council on October 15, 2024. Tonight’s resolution is meant to clarify the record. MOTION by Council Member Cross, seconded by Council Member Phillips to Adopt Resolution No. 2024- 089 Amending Resolution No. 2024-081 to Correct Title of and Date of Receipt for Feasibility Report for the 2025 Commercial Full Depth Reclamation Improvements Project, Municipal Project No. 4425. Motion carried unanimously. COUNCIL COMMENTS 11. Connie Lyscio – Expressed appreciation to the poll workers for their election work. 12. Zach Tabatt – No comment. 13. Jeff Phillips – No comment. 14. Mark Cross – No comment. 15. Darrel Olson – No comment. CITY ADMINISTRATOR'S REPORT 11/6/2024 City Council Meeting Minutes Page 3 City Administrator Chapulis reminded everyone of the special council meeting scheduled for November 7, 2024, at 6:00 p.m. for the 2025 roadway improvement hearing. As part of the election, the council needs to meet next week to canvass the election results. MOTION by Council Member Cross, seconded by Council Member Phillips to hold a special council meeting on November 13, 2024 at 6:00 p.m. to canvass the election results. Motion carried unanimously. Staff is inquiring if the council would like to hold the rescheduled budget meeting on either November 25th or 26th. MOTION by Council Member Cross, seconded by Council Member Lyscio to hold the budget meeting during the regularly scheduled council work session scheduled on December 3, 2024. Motion carried unanimously. CITY ATTORNEY'S REPORT None. ADJOURN MOTION by Council Member Lyscio, seconded by Council Member Tabatt to adjourn at 7:21 p.m. Motion carried unanimously. Approved by: Respectfully submitted, _____________________________ Darrel Olson Kelly Steele Mayor Assistant City Administrator