City Council Meeting

CITY COUNCIL MEETING MINUTES Tuesday, March 04, 2025 at 7:00 PM Baxter City Hall, 13190 Memorywood Drive, Baxter, MN “A Growing Community” CALL TO ORDER Acting Mayor Cross called the meeting to order at 7:00 p.m. ROLL CALL Acting Mayor Mark Cross and Council Members Connie Lyscio, Zach Tabatt and Patrick Sundberg were present. Mayor Darrel Olson was absent. City Administrator Brad Chapulis, Assistant City Administrator Kelly Steele, Finance Director Jeremy Vacinek, Community Development Director Josh Doty, Police Chief Matt Maier, and Public Works Director Trevor Walter were present. PLEDGE OF ALLEGIANCE All joined Acting Mayor Cross in reciting the Pledge of Allegiance. PRESENTATIONS None. ADDITIONS OR CHANGES TO THE AGENDA City Administrator Chapulis clarified that due to a software issue, Patrick Sundberg should be listed rather than Jeff Phillips under council comments. PUBLIC COMMENTS - Comments received from the public may be placed on a future meeting agenda for consideration. None. CONSENT AGENDA - The following items are considered non-controversial by staff and are recommended to be read and passed in one motion. Any council person, staff, citizen, or meeting attendee can request one or more items be pulled from the Consent Agenda and the item will be pulled and addressed immediately after the passage of the Consent Agenda; otherwise, the following items will be passed in one motion: 1. Approve City Council Work Session Minutes from February 18, 2025 2. Approve City Council Minutes from February 18, 2025 3. Approve City Council Special Minutes from February 20, 2025 4. Approve the Payment of Bills and Finance Report (Addendum A) 5. Adopt Resolution No. 2025-025 Ordering Improvement and Preparation of Plans for the 2025 Design Road and TH 371 Stormwater Improvements Project Municipal Project No. 4135 3/4/2025 City Council Meeting Minutes Page 2 6. Adopt Resolution No. 2025-026 Ordering Improvement for the 2025 Commercial Full Depth Reclamation Improvements Project Municipal Project No. 4425 7. Adopt Resolution 2025-027 Approving Plans and Specifications and Authorize Advertisement for Bids for the 2025 Commercial Full Depth Reclamation Improvements Project, Municipal Project No. 4425 8. Accept the Parks and Trails Commission Meeting Minutes from February 25, 2025 9. Approve Playset Replacement at Southdale Park in the amount of $142,751.30 10. Adopt Resolution 2025-028 Approving the Sale of Lot 1, Block 1, Cedar Scenic Second Addition and Authorize the Mayor to Execute All Necessary Documentation Related to the Sale 11. Adopt Resolution 2025-029 approving the Final Plat of "Common Interest Community Number 1088 Fairview Office Park Sixth Supplemental CIC Plat" MOTION by Council Member Tabatt, seconded by Council Member Sundberg to approve the consent agenda. Motion carried unanimously. PULLED AGENDA ITEMS None. OTHER BUSINESS 12. Approve Baxter Dog Park Design Improvements Community Development Director Doty explained the Parks and Trails Commission recently reviewed the proposed dog park improvements. The commission recommended the base project for a cost of $457,400. The commission recommended the wood engraved entrance sign to be replaced with a 2’ by 3’ metal sign for a savings of $7,550. They also recommended replacing the proposed restroom with an ADA satellite restroom for a savings of $58,000. The third recommended change is to remove the dog play equipment for savings of $25,000. These recommendations from the commission reduced the project cost by $90,550. If the council choose to approve the design improvements for the dog park, staff will proceed with a final design for the council to consider on April 1. The council would need to approve the plans and specifications and to authorize bidding for the project. The proposed wood chip trail will be funded from the general park operations as it is not budgeted. The council discussed the cost of the wood chip trail, and the consensus was to eliminate the wood chip trail and instead complete the wood engraved sign. The council indicated they would like to see two additional benches and one more picnic table added to the final design. The council inquired if the paved trail width could be reduced from 10’ to 8’ wide. Public Works Director Walter explained a wider trail accommodates snow plowing equipment better. Public Works Director Walter also explained the council needs to discuss the park operations, such as will the park be open in the winter. The council further discussed the wood chip trail could be improved as a mowed trail, similar to the trails at the Northland Arboretum. 3/4/2025 City Council Meeting Minutes Page 3 City Administrator Chapulis explained he is working with the city attorney on a donation policy. COUNCIL COMMENTS 13. Connie Lyscio – No comment. 14. Zach Tabatt – Encouraged the council to examine selling land held by the city and reminded the council of the request to continue the conversation about roadway widths. City Administrator Chapulis explained that staff would like to have the roadway width discussion along with a discussion on pavement management and the capital improvements plan. 15. Patrick Sundberg – No comment. 16. Mark Cross – Asked everyone to drive safe due to the weather. 17. Darrel Olson – Absent. CITY ADMINISTRATOR'S REPORT No report. CITY ATTORNEY'S REPORT No report. ADJOURN MOTION by Council Member Lyscio, seconded by Council Member Tabatt to adjourn at 7:28 p.m. Motion carried unanimously. Approved by: Respectfully submitted, _____________________________ Darrel Olson Kelly Steele Mayor Assistant City Administrator