City Council Special Meeting

CITY COUNCIL SPECIAL MEETING MINUTES Thursday, September 08, 2022 at 6:00 PM Baxter City Hall, 13190 Memorywood Drive, Baxter, MN “A Growing Community” CALL TO ORDER Vice Mayor Mark Cross called the meeting to order at 6:00 p.m. ROLL CALL Vice Mayor Mark Cross and Council Members Connie Lyscio, Zach Tabatt, and John Ward were present. Mayor Darrel Olson was absent. City Administrator Brad Chapulis, Assistant City Administrator Kelly Steele, and Public Works Director Trevor Walter were present. PRESENTATIONS 1. Assessment Hearing for the Trunk Highway 210 & Inglewood Drive Railway Crossing Improvements Project, Municipal Improvement No. 4121 Bryan Drown, with Bolton and Menk, presented the assessment hearing presentation. Mr. Drown reviewed the project history, existing conditions, proposed improvements, project costs, city assessment policy, and project schedule. The project will relocate the existing signalized intersection and railroad crossing at Knollwood Drive and TH 210 to the intersection of Inglewood Drive and TH 210 and extend Inglewood Drive southerly across TH 210 and the BNSF railway, connecting to Foley Road. The south leg on the intersection at Knollwood Drive and TH 210 will be removed, and a reduced conflict intersection constructed for traffic on the north leg of the intersection to access TH 210. After the conclusion of tonight’s assessment hearing, the council will consider adopting assessments on September 20, 2022. The project will be constructed from September 2022 through August 2023. The total project cost, after opening bids, is $3,982,122. The proposed assessment amount is $149,965.80 to benefiting commercial properties. Assessments will be amortized over a 12-year assessment period. The interest rate will be determined once the bonds are sold. OPEN PUBLIC HEARING Vice Mayor Cross opened the public hearing at 6:17 p.m. Gary Scheeler, 1202 Green Gable Road, explained he owns property along Foley Road and inquired if the proposed assessment is in addition to the assessment discussed a few months ago. Mr. Drown explained Mr. Scheeler was not assessed for the Foley, Isle, Forthun improvement project. Tonight’s proposed assessment is continued from the improvement hearing held last October. CLOSE PUBLIC HEARING Vice Mayor Cross closed the public hearing at 6:20 p.m. 9/8/2022 City Council Special Meeting Minutes Page 2 NEXT STEPS City Administrator Chapulis explained the council will consider adopting the assessment roll during the September 20th council meeting. If anyone elects to appeal their special assessment, they need to provide notice tonight. Mr. Scheeler questioned how the interest accrues on the assessments. City Administrator Chapulis explained interest will start accruing 30 days after the council adopts the assessment rolls. ADJOURN MOTION by Council Member Lyscio, seconded by Council Member Tabatt to adjourn at 6:23 p.m. Motion unanimously carried. Approved by: Respectfully submitted, _____________________________ Mark Cross Kelly Steele Vice Mayor Assistant City Administrator