City Council Special Meeting

CITY COUNCIL SPECIAL MEETING MINUTES Thursday, November 07, 2024 at 6:00 PM Baxter City Hall, 13190 Memorywood Drive, Baxter, MN “A Growing Community” CALL TO ORDER Mayor Olson called the meeting to order at 6:00 p.m. ROLL CALL Mayor Darrel Olson and Council Members Connie Lyscio and Jeff Phillips were present. Council Members Zach Tabatt and Mark Cross were absent. City Administrator Brad Chapulis, Assistant City Administrator Kelly Steele and Public Works Director Trevor Walter were present. PRESENTATIONS 1. Improvement Hearing for the 2025 Commercial Full Depth Reclamation Improvements Project, Municipal Project Number 4425 Alex Bitter with Widseth presented the improvement hearing. The presentation included the project background, public improvement process, project areas and proposed improvements, assessment procedure, project costs and assessment calculations, project schedule, property owner information, and assessment exhibits. The proposed project area includes Audubon Way, Edgewood Drive (north of Novotny Road), Lake Forest Road, and Whispering Woods Lane. The proposed improvements include reclaiming the roadways to a depth of approximately 8.5”, sub cut and remove excess material to compact a 6” reclaimed base, 6” of bituminous will be constructed in three separate lifts, and existing driveways will be replaced to the right-of-way line. The benefiting commercial properties will be assessed 100% of project costs up to 44’ in roadway width. The city costs will be roadway width in excess of 44’ and non-buildable areas. The remaining project costs will be assessed on a front square foot basis. The estimated total project cost is $3,160,898. The estimated benefiting assessable project cost is $2,249,268 and the estimated city cost is $911,630. The council will consider ordering the improvement on November 19, 2024. If the project is ordered, the assessment hearing is proposed to be held on April 8, 2025. OPEN PUBLIC HEARING Mayor Olson opened the public hearing at 6:19 p.m. Patrick Sundberg, Jack Pine Brewery 15593 Edgewood Drive, inquired if the roads have a PACER rating of a 5 or 6, which is a mill & overlay, why is the city proposing to complete a full depth reclamation. 11/7/2024 City Council Special Meeting Minutes Page 2 Public Works Director Walter explained the city’s 2013 study identified the commercial roadways should be constructed to a 10-ton design standard and these roadways are not. Kelli Mankowski, Party World 15867 Edgewood Drive, asked various project questions from the audience. City Administrator Chapulis explained a written objection to the project was received from Endeavor Hotel Group regarding The Lodge, 6967 Lake Forest Road. CLOSE PUBLIC HEARING NEXT STEPS Mr. Bitter summarized the project schedule. ADJOURN MOTION by Council Member Cross, seconded by Council Member Lyscio to close the public hearing and adjourn at 7:27 p.m. Motion carried unanimously. Approved by: Respectfully submitted, _____________________________ Darrel Olson Kelly Steele Mayor Assistant City Administrator