City Council - Council Caucus Meeting

As of 12/4/2017 4:18 PM CITY OF BAYONNE CITY COUNCIL COUNCIL CAUCUS DECEMBER 6, 2017 ORDINANCES, COMMUNICATIONS AND ADMINISTRATION REQUESTS FOR COUNCIL MEETING AGENDA REQUESTS TO ADDRESS THE COUNCIL ORDINANCES SCHEDULED FOR HEARING O-1 CAPITAL IMPROVEMENT ORDINANCE TO PROVIDE FUNDING FOR IMPROVEMENTS TO COLLINS PARK IN THE AMOUNT OF $500,000.00. Finance O-2 ORDINANCE OF THE CITY OF BAYONNE, COUNTY OF HUDSON APPROVING A FINANCIAL AGREEMENT BY AND BETWEEN THE CITY OF BAYONNE AND PENINSULA VIEW URBAN RENEWAL, LLC FOR THE PROPERTY LOCATED AT 77-87 EAST 31ST STREET, 74 AND 80 EAST 32ND STREET AND 268-270 PROSPECT AVENUE, WHICH PROPERTY IS IDENTIFIED AS BLOCK 411, LOTS 2, 3, 4, 5, 6, 7, 8 AND 10.01 AS SHOWN ON THE OFFICIAL TAX MAP OF THE CITY OF BAYONNE. O-3 ORDINANCE OF THE CITY OF BAYONNE, COUNTY OF HUDSON APPROVING A FINANCIAL AGREEMENT BY AND BETWEEN THE CITY OF BAYONNE AND PENINSULA LOFTS URBAN RENEWAL, LLC FOR A PORTION OF THE BROADWAY CORRIDOR REDEVELOPMENT AREA LOCATED NEAR STANDARD PLACE ON EAST 19TH STREET AND ON AVENUE E MORE PARTICULARLY IDENTIFIED AS BLOCK 221, LOTS 8, 9, 10, 11, 12 AND 13 AS SHOWN ON THE TAX MAP OF THE CITY OF BAYONNE. O-4 AN ORDINANCE AMENDING AND SUPPLEMENTING THE REVISED GENERAL ORDINANCES OF THE CITY OF BAYONNE, CHAPTER 7, TRAFFIC. (Restrictive Parking Zones) Public Safety DELETE 185. Cresencia Invina, 422 A Avenue C 191. Thomas Zuber, 97 Avenue E 147. Donna Kennedy, 131 West 30th Street 217. Mildred Rhodes, 96 West 44th Street 313. Donna Lockard, 80 West 9th Street 323. Thabet Massoud, 90 West 19th Street 390. Anis Kaldes, 32 West 26th Street ADD 002. William Wroblewski for his wife, Elsie Wroblewski, 9 West 17th Street 291. Iradia Brigantti, 64 West 14th Street 293. Barbara Augerot, 47 Broadway 325. Mary Bishow, 91 West 54th Street RELOCATE 180. Suzanne Buzinkai from 44 East 34th Street to 365 Avenue A 194. Elaine Fischer from 152 West 19th Street to 93 Avenue E O- ORDINANCES PROPOSED FOR INTRODUCTION O-5 ORDINANCE AUTHORIZING THE EXECUTION OF A RIGHTS-OF-WAY USE AGREEMENT BETWEEN THE CITY OF BAYONNE AND CROSS RIVER FIBER, LLC, FOR THE PURPOSE OF OWNING, CONSTRUCTING, INSTALLING, OPERATING, REPAIRING, AND MAINTAINING A TELECOMMUNICATIONS SYSTEM WITHIN THE CITY OF BAYONNE’S PUBLIC RIGHTS OF WAY IN A FORM ACCEPTABLE TO THE LAW DEPARTMENT; and a resolution fixing Wednesday, January ##, 2018 at 7:00 P.M., and the Dorothy E. Harrington Council Chambers, Municipal Building, as the time and place for a public hearing and final passage. Business Administration  Council Caucus December 6, 2017 Page 2 of 8 O-6 AN ORDINANCE AMENDING AND SUPPLEMENTING THE REVISED GENERAL ORDINANCES OF THE CITY OF BAYONNE, CHAPTER 7, TRAFFIC; and a resolution fixing Wednesday, January ##, 2018 at 7:00 P.M., and the Dorothy E. Harrington Council Chambers, Municipal Building, as the time and place for a public hearing and final passage. (No parking – patient drop off zone at 237 Avenue E) Public Safety O-7 AN ORDINANCE AMENDING AND SUPPLEMENTING THE REVISED GENERAL ORDINANCES OF THE CITY OF BAYONNE, CHAPTER 7, TRAFFIC; and a resolution fixing Wednesday, January ##, 2018 at 7:00 P.M., and the Dorothy E. Harrington Council Chambers, Municipal Building, as the time and place for a public hearing and final passage. (Restrictive Parking Zones) Public Safety DELETE 171. Mercedez De La Cruz, 715 Avenue C, Apt. 19 ADD ##. Franceso Ferrante, 93 Trask Avenue ##. Cheryl Dunn for her son, Liam Murphy, 67 West 16th Street ##. Tara Lavelle, for her sister, Colleen Lavelle687 Avenue E ##. Cinthya Melendez, 92 West 17th Street RELOCATE 333. Melissa Redondo for her son Taylor, from 14 O’Brien Court to 91 West 51st Street COMMUNICATIONS CONSENT AGENDA - Resolution ordering the following Communications to be received and filed: C-1 From Jonathan D. Singer, Esq., filing notice of tort claim on behalf of CHARLENE W. HUTTEMAN alleging personal injuries resulting from a fall on the sidewalk on August 21, 2017 at 125 Broadway. C-2 From HUGO A. REYNOSO, filing notice of tort claim alleging property damage to his automobile on November 11, 2017 resulting from a road repair imperfection on the Route 440 ramp at Avenue C. OFFICERS’ REPORTS CONSENT AGENDA - Resolution ordering the following Officers’ Reports to be received and filed and any resolution incorporated within them to be adopted: OR-1 From Terrence Malloy, Chief Financial Officer, reporting on vendor payments and recommending payment of same, and a resolution adopting the recommendation and ordering payment of claims. Finance OR-2 From Janet Convery, Treasurer, reporting on the transfer of the following amounts to the Board of Education on **: Finance $ Claims and payroll for claims and payroll for ** OR-3 From the Purchasing Department reporting on bids received **, for 57th Street Fire House interior and exterior renovations. (# bidders) Purchasing RESOLUTIONS CONSENT AGENDA - Resolution ordering the following resolutions to be adopted: CR-1 Approving the minutes of the regular meeting held Wednesday November 8, 2017. City Clerk CR-2 Approving the minutes of the council caucus held Wednesday, November 1, 2017. City Clerk  Council Caucus December 6, 2017 Page 3 of 8 CR-3 Ordering warrants drawn to taxpayers representing refunds for overpayment of taxes. (9 properties) Tax Collector CR-4 Ordering a warrant in the amount of $ payable to the order of the BUREAU OF RABIES CONTROL, STATE OF NEW JERSEY, covering the issuance of # dog licenses issued in **. City Clerk CR-5 Ratifying and confirming the actions of the Municipal Treasurer in issuing payment from current fund in the amount of $6,535,967.84 payable to the COUNTY OF HUDSON for fourth quarter county taxes of 2017. Finance CR-6 Ratifying and confirming the actions of the Municipal Treasurer in issuing a warrant from the unemployment trust fund in the amount of $20,167.78 payable to the STATE OF NEW JERSEY DIVISION OF EMPLOYER ACCOUNTS in payment of unemployment bills for the quarter ending September 30, 2017. Finance CR-7 Ratifying and confirming the actions of the Chief Financial Officer in ordering a warrant from the Current Fund in the amount of $12,798 payable to WILLIAM ARCHIELLO, LLC is hereby ratified and confirmed. Chargeable to NJ Turnpike Shuttle Service. Finance CR-8 Ratifying and confirming the actions of the Chief Financial Officer in ordering a warrant from the Current Fund in the amount of $12,798 payable to YELLOW CAB, LLC is hereby ratified and confirmed. Chargeable to NJ Turnpike Shuttle Service. Finance CR-9 Ratifying and confirming the actions of the Chief Financial Officer in ordering a warrant from the Current Fund in the amount of $7,000.00 payable to the Treasurer, State of New Jersey for NJDEP application fees. Chargeable to the Department of Finance – OE. Finance CR-10 Accepting grant funds from the HUDSON COUNTY OFFICE ON AGING in the amount of $450,651.00 for the initial CY 2018 grant allocation. Office on Aging to receive $83,720.00 for Care Management, Emergency and Physical Health; BEOF to receive $83,502.00 from the city for congregate meals, $269,100.00 for home delivered meals, and $14,329.00 fir state weekend HDMs; and authorizing an Agreement with the BAYONNE ECONOMIC OPPORTUNITY FOUNDATION for the delivery of such services consistent with the initial allocation of the grant. Chargeable to Account No. 02-213-41-737-2-199. Business Administration CR-11 Authorizing the Mayor and City Clerk to enter into an agreement with RELIABLE PAPER RECYCLING, INC., Jersey City, NJ, for the receipt and marketing of recyclable materials for a one year period commencing January 1, 2018 at no cost to the city with two subsequent one year option periods exercisable solely at the option of the city. Contract awarded pursuant to the Non-Fair and Open Process. Public Works CR-12 Authorizing an annual maintenance and support contract with PUBLIC ENGINES, INC., Murray, UT, for maintenance and support for the Police Department’s Tipsoft V5 software for a one year period January 1, 2018, in the amount of $2,299.00, and ordering a warrant in payment. Chargeable to Account #PS-9. Public Safety CR-13 Authorizing renewal of the annual maintenance contract with VISUAL COMPUTER SOLUTIONS, INC., Freehold, NJ, for the Police Department’s annual support and upgrades for its POSS Enterprise Edition scheduling software for a one-year period commencing January 1, 2018 , in the amount of $4,749.60, and ordering a warrant in payment. Chargeable to Account #PS-9. Police CR-14 Authorizing renewal of the annual maintenance contract with MOBILE TECHTRONICS, INC., Clark, NJ, for maintenance of eight Zetron Series 3200 9- 1-1 telephone consoles located in the communication center for a period of one  Council Caucus December 6, 2017 Page 4 of 8 year commencing January 1, 2018, under state contract #83924 in the amount of $9,360.00, and ordering a warrant in payment. Chargeable to Account #PS-9. Police CR-15 Ordering a Current Fund warrant in the amount of $2,467.90 payable to POWER DMS, Orlando, FL, for annual renewal of software upgrade and support for the electronic document management system software for use in the Police Department for the one year period commencing January 1, 2018. Chargeable to Account No. PS-9. Public Safety CR-16 Authorizing payment to OPEN TEXT, INC., Chicago, IL, for annual software support for the Police Department’s Alchemy brand document-imaging software for a one-year period commencing January 1, 2018, in the amount of $4,414.00, and ordering a warrant in payment. Chargeable to Account #PS-9. Police CR-17 Ratifying and confirming the actions of the Law Director in designating DONNA M. RUSSO, ESQ., as Public Agency Compliance Officer (P.A.C.O.) in accordance with NJSA 17:23-3.3. Law CR-18 Ratifying and confirming the actions of the Public Works Director in ordering a warrant from Current Fund in the amount of $3,185.00 payable to ROCHENY PHOTOGRAPHY AND FRAMING STUDIO for payment of frames for veterans project – ‘Hall of Heroes.’ Chargeable to Buildings and Grounds- O.E. Public Works CR-19 Ratifying and confirming the actions of the Chief Financial Officer in ordering a warrant from the Current Fund in the amount of $4,500.00 payable to RILEIGH’S OUTDOOR DÉCOR FOR HOLIDAY DECORATIONS. Chargeable to Special Improvement District Account. Finance CR-20 Authorizing submission of a grant application and authorizing the Mayor and City Clerk to execute a grant contract under the NJDOT FREIGHT INITIATIVES PROGRAM for the Peninsula at Bayonne Harbor PORT ACCESS ROAD PROJECT. Business Administration CR-21 Establishing a calendar of meetings for 2018. City Clerk CR-22 Granting ** Raffle licenses to qualified organizations. City Clerk END OF CONSENT AGENDA R-1 Awarding a contract for 57th Street Fire House interior and exterior renovations, to ** the low bidder, for the amount (not to exceed) **. Chargeable to Account **. R-2 Authorizing the Mayor and City Clerk to enter into an agreement with the BAYONNE COMMUNITY DAY NURSERY to provide the cost of interior renovations from AA-ABCO CONSTRUCTION in the amount of $186,525.00. Chargeable to Account No. CDBG-917. Community Development R-3 Authorizing the Mayor and City Clerk to enter into an agreement with ** for professional legal services to act as zoning board attorney for the period commencing January 1, 2018, for an amount not to exceed $ ##, payable at a rate of $1,100 per month for all legal and administrative duties and additional compensation of $150.00 per hour for escrow billings and in the event of litigation, said amount not to exceed $9,000.00. Chargeable to Account 8-01-21- 185-0000-028 pending adoption of the 2018 budget. Professional services contract awarded pursuant to the Fair and Open Process. Notice of its award will be published. Business Administration R-4 Authorizing the Mayor and City Clerk to enter into an agreement with ** for professional legal services to act as planning board attorney for the period commencing January 1, 2018, for an amount not to exceed $10,800.00 payable at a rate of $900.00 per month for all legal and administrative duties and  Council Caucus December 6, 2017 Page 5 of 8 additional compensation of $150.00 per hour for escrow billings and in the event of litigation, said amount not to exceed $5,000.00. Chargeable to Account 8-01- 21-180-0000-028. Professional services contract awarded pursuant to the Fair and Open Process. Notice of its award will be published. Business Administration R-5 Authorizing the Mayor and City Clerk to enter into an agreement with ** for professional legal services to act as redevelopment/land use attorney for the period commencing January 1, 2018. Chargeable to Various Accounts pending adoption of the 2018 budget. Professional services contract awarded pursuant to the Fair and Open Process. Notice of its award will be published. Business Administration R-6 Authorizing the Mayor and City Clerk to enter into an agreement with ** for professional legal services to act as bond counsel for the period commencing January 1, 2018. Chargeable to Various Bonds. Professional services contract awarded pursuant to the Fair and Open Process. Notice of its award will be published. Business Administration R-7 Authorizing the Mayor and City Clerk to enter into an agreement with ** for professional legal services to act as rent control board attorney for the period commencing January 1, 2018 for an amount not to exceed $ ##. Chargeable to Account 8-01-20-100-0000-021 pending adoption of the CY 2018 budget. Professional services contract awarded pursuant to the Fair and Open Process. Notice of its award will be published. Business Administration R-8 Authorizing the Mayor and City Clerk to enter into an agreement with ** for professional legal services to act as tax attorney for the period commencing January 1, 2018 payable at the rate of $165.00 per hour for an amount no to exceed $ ##. Chargeable to Various Accounts pending adoption of the CY 12018 budget. Professional services contract awarded pursuant to the Fair and Open Process. Notice of its award will be published. Business Administration R-9 Authorizing the Mayor and City Clerk to enter into an agreement with ** for professional legal services to act as municipal court prosecutor and alternate municipal court prosecutor for an amount not to exceed $ ## for municipal court prosecutor and $ ## for alternate municipal court prosecutor payable at a rate of $300.00 per session and for appeals requiring a Superior Court appearance at an additional rate of $75.00 for a maximum of $1,000.00 per appeal for the period commencing January 1, 2018. Chargeable to Account 8-01-25-275-0000- 199 pending adoption of the CY 2018 budget. Professional services contract awarded pursuant to the Fair and Open Process. Notice of its award will be published. Business Administration R-10 Authorizing the Mayor and City Clerk to enter into an agreement with ** for professional legal services to act as municipal court public defender for the period commencing January 1, 2018 for an amount not to exceed $ ##. Chargeable to Account 8-01-43-495-0000-028. Professional services contract awarded pursuant to the Fair and Open Process. Notice of its award will be published. Business Administration R-11 Authorizing the Mayor and City Clerk to enter into an agreement with SHOKRY ABDELSAYED, ESQ. for professional legal services to act as alternate public defender for the period commencing January 1, 2018 for an amount not to exceed $ ##. Chargeable to Account 8-01-43-495-0000-028 pending adoption of the CY 2018 budget. Professional services contract awarded pursuant to the Fair and Open Process. Notice of its award will be published. Business Administration R-12 Authorizing the Mayor and City Clerk to enter into an agreement with ** for professional legal services for federal and state grants and funding for the one year period commencing January 1, 2018 for an amount not to exceed $ ##. Chargeable to Account 8-01-25-240-2-029 pending adoption of the CY 2018 budget. Professional services contract awarded pursuant to the Fair and Open Process. Notice of its award will be published. Business Administration  Council Caucus December 6, 2017 Page 6 of 8 R-13 Authorizing the Mayor and City Clerk to enter into an agreement with ** for professional engineering services as in-house engineers for the one year period commencing January 1, 2018 for an amount not to exceed $ ##. Chargeable to Account 8-01-20-101-0000-029 pending adoption of the CY 2018 budget. Professional services contract awarded pursuant to the Fair and Open Process. Notice of its award will be published. Business Administration R-14 Authorizing the Mayor and City Clerk to enter into an agreement with ** for professional real estate appraisal services in connection with state tax court appeals for the one year period commencing January 1, 2018 for an amount not to exceed $ ##. Chargeable to Account 8-01-20-101-0000-029 pending adoption of the CY 2018 budget. Professional services contract awarded pursuant to the Fair and Open Process. Notice of its award will be published. Business Administration R-15 Authorizing the Mayor and City Clerk to enter into an agreement with ** for professional mental health services to low and moderate income clients from Bayonne for the one year period commencing January 1, 2018 for an amount not to exceed $ ##. Chargeable to Account 8-01-27-330-0000-029 pending adoption of the CY 2018 budget. Professional services contract awarded pursuant to the Fair and Open Process. Notice of its award will be published. Business Administration R-16 Authorizing the Mayor and City Clerk to enter into an agreement with ** for professional mental health services in connection with the city’s employee assistance program for the one year period commencing January 1, 2018 for an amount not to exceed $ ##. Chargeable to Account 8-01-27-330-0000-029 pending adoption of the CY 2018 budget. Professional services contract awarded pursuant to the Fair and Open Process. Notice of its award will be published. Business Administration R-17 Authorizing the Mayor and City Clerk to enter into an agreement with ** for professional accounting services to act as municipal auditors the one year period commencing January 1, 2018 for an amount not to exceed $ ##. Chargeable to Account 8-01-135-0000-028 pending adoption of the CY 2018 budget. Professional services contract awarded pursuant to the Fair and Open Process. Notice of its award will be published. Business Administration R-18 Authorizing the Mayor and City Clerk to enter into an agreement with ** for information technology services for the one year period commencing January 1, 2018 for an amount not to exceed $ ##. Chargeable to various accounts adoption of the CY 2018 budget. Extraordinary Unspecifiable Services contract awarded pursuant to the Fair and Open Process. Notice of its award will be published. Business Administration R-19 Authorizing the Mayor and City Clerk to enter into an agreement with ** for animal control services for the two year period commencing January 1, 2018 for an amount not to exceed $90,000.00 per year with an option to renew for one additional year for an amount not to exceed $90,000.00. Chargeable to Account 8-01-27-330-0000-029 pending adoption of the CY 2018 budget. Awarded pursuant to the Fair and Open Process. Notice of its award will be published. Business Administration R-20 Authorizing the Mayor and City Clerk to enter into an agreement with ** for professional planning services to assist the city planner for the one year period commencing January 1, 2018 for an amount not to exceed $ ##. Chargeable to various accounts pending adoption of the CY 2018 budget. Professional services contract awarded pursuant to the Fair and Open Process. Notice of its award will be published. Business Administration R-21 Authorizing the Mayor and City Clerk to enter into an agreement with ** for administration of the city’s Community Development Block Grant program for the one year period commencing January 1, 2018 for an amount not to exceed $  Council Caucus December 6, 2017 Page 7 of 8 ##. Chargeable to Account ** pending adoption of the CY 2018 budget. Business Administration R-22 Authorizing the Mayor and City Clerk to enter into an agreement with ** for consulting services in connection with the city’s Community Development Block Grant Program for the one year period commencing January 1, 2018 for an amount not to exceed $ ##. Chargeable to Account 8-01-20-101-0000-029 pending adoption of the CY 2018 budget. Professional services contract awarded pursuant to the Fair and Open Process. Notice of its award will be published. Business Administration R-23 Authorizing the Mayor and City Clerk to enter into an agreement with ** for professional planning services as Council on Affordable Housing (COAH) consultant for the one year period commencing January 1, 2018 for an amount not to exceed $ ##. Chargeable to Account T-12-56-814-368B-199 pending adoption of the CY 2018 budget. Professional services contract awarded pursuant to the Fair and Open Process. Notice of its award will be published. Business Administration R-24 Authorizing the Mayor and City Clerk to enter into an agreement with ** for financial advisor and management services for the one year period commencing January 1, 2018 for an amount not to exceed $ ##. Chargeable to various accounts pending adoption of the CY 2018 budget. Extraordinary unspecifiable services contract awarded pursuant to the Fair and Open Process. Notice of its award will be published. Business Administration R-25 Authorizing the Mayor and City Clerk to enter into an agreement with ** for grant writing and management consultant services for the one year period commencing January 1, 2018 for an amount not to exceed $ ##. Chargeable to Account 8-01- 20-101-0000-029 pending adoption of the CY 2018 budget. Extraordinary unspecifiable services contract awarded pursuant to the Fair and Open Process. Notice of its award will be published. Business Administration R-26 Authorizing the Mayor and City Clerk to enter into an agreement with ** for professional services as lead based paint inspector for the one year period commencing January 1, 2018 for an amount not to exceed $ ##. Chargeable to Account T-03-56-108-0000-199 and other accounts pending adoption of the CY 2018 budget. Professional services contract awarded pursuant to the Fair and Open Process. Notice of its award will be published. Business Administration R-27 Approving budgetary transfer #2 in the CY 2017 budget. Finance R-28 Authorizing the provision of a deferred compensation plan for municipal employees by LINCOLN RETIREMENT SERVICES, LLC. R-29 Authorizing a settlement agreement for a Tax Appeal on the riparian (underwater) parcel at Block 476.01 Lot 10.02. Assessor R-30 Adjusting property taxes and authorizing calculation of annual service charge on Block 196 Lot 3.01 in accordance with the financial agreement with BARNABAS BAYONNE DEVELOPMENT URBAN RENEWAL CORP., effective June 1, 2017. Assessor R-31 Approving budgetary transfer #2 in the CY 2017 BUDGET. Finance R-32 Authorizing and directing the planning board to conduct a preliminary investigation to determine whether the property commonly known as 90-100 Avenue E, Block 467, lot 8 constitutes a non-condemnation area in need of redevelopment. Business Administration R-33 Authorizing and directing the planning board to conduct a preliminary investigation to determine whether 117-121 Prospect Avenue, Block 441, lot 10, constitutes a non-condemnation area in need of redevelopment. Business Administration  Council Caucus December 6, 2017 Page 8 of 8 R-34 Requesting that the planning board prepare a redevelopment plan for 554-556 Broadway, Block 184, lots 5, 10, and city property lot 9. Business Administration