City Council - Special Virtual Meeting

SPECIAL MEETING OF THE MUNICIPAL COUNCIL OF THE CITY OF BAYONNE, IN THE COUNTY OF HUDSON, NEW JERSEY, HELD IN THE COUNCIL CHAMBER, MUNICIPAL BUILDING, 630 AVENUE C, ON THURSDAY, APRIL 8, 2021 The Council met at 6:01P.M. The President announced: “I would like to advise all those present that notice of this Special Meeting of the Municipal Council of the City of Bayonne of December 29, 2020 has been provided to the public in accordance with the provision of the Open Public Meetings Act of the State of New Jersey. Notice of time and place of this meeting was posted and filed with the city clerk and forwarded to the Jersey Journal and the Star Ledger by fax on December 22, 2020. And NOTICE WAS HEREBY GIVEN that the Municipal Council of the City of Bayonne will conduct the following meetings of the Annual Meeting Schedule for the purpose of conducting City business for 2020 through VIRTUAL/REMOTE communications equipment in conformance with the directives of the State of New Jersey: Notice of this change in the format of the meeting was provided to the Jersey Journal and the Star Ledger on April , 2020 in accordance with the law and applicable Executive Orders. The Regular Meeting of the Municipal Council of the City of Bayonne is now in session. The clerk called the roll. Present were: Council Members Carroll, La Pelusa, Perez, and President Nadrowski. Absent – Council Member Guallace. The Council President led the Pledge of Allegiance. ********** 01. Council Member LaPelusa moved the following communication be received and filed, seconded by Council Member Perez, which motion was adopted. April 5, 2021 Madelene C. Medina City Clerk 630 Avenue C Bayonne, NJ 07002 RE: Special Meeting needed Thursday, April 8, 2021 at 6:00 P.M. Dear Ms. Medina: There is a need for a Special Meeting of the Bayonne Municipal Council on Tuesday, December 29, 2020 at 7:00 P.M. for the following items to be addressed: 1. A resolution Authorizing the Mayor and Clerk to enter into an agreement with Bespoke, LLC of 2109 Broadway #541, New York, NY 10023 to provide community outreach to the population of Bayonne (“Community Outreach”), call center operations (“Call Center”) and COVID-19 Vaccinations (“Vaccination Services”) for individuals designated by Bayonne on behalf of Medical Providers. 2. A resolution authorizing the Mayor and Clerk to enter into an Affiliation Agreement with Hudson County Community College for the purpose of providing supplemental nursing related services in connection with the City's Covid-19 vaccination programs at no cost to the City of Bayonne. Thank you for your attention to this matter and please stay safe and healthy. Very truly yours, James M. Davis  Regular Meeting Page 2 of 4 Mayor Cc: Council John F. Coffey, Esq. Yeas - Council Members Carroll, Gullace, La Pelusa, Perez, and President Nadrowski. Absent – Council Member Guallace. ********** 02. The Council as a whole moved the following resolution, which was read by the Clerk and adopted. WHEREAS, due to the COVID-19 pandemic, the City is in need of professional medical services to provide and administer COVID-19 vaccinations for the City of Bayonne and provide the reporting of such vaccines and perform related services; and WHEREAS, Bespoke Health, LLC, located at 2109 Broadway #541, New York, New York 10023 is ready, willing and able to provide the City with the aforementioned professional medical services and has provided the City with a COVID-19 Vaccination Program Proposal dated March 9, 2021 that satisfies the City’s needs; and WHEREAS, Executive Order No. 103 contemplates that the spread of COVID-19 would disrupt the timely delivery of goods and services necessary for the life, safety and health of the public; and WHEREAS, Executive Order No. 103 further addresses the difficulty in procuring of goods and services by relaxing public contract laws at the State level; and WHEREAS, similarly, Local Finance Notice (LFN 2020-06) addresses the emergency procurement of such goods on the local level and provides, “[i]n circumstances where an emergency affecting public health, safety or welfare requires the immediate delivery of goods or the performance of services, a contract may be awarded without public bidding regardless of the bid threshold. N.J.S.A. 40A:11-6 (Local Public Contracts Law) …”; and WHEREAS, LFN 2020-06 further provides that pursuant to N.J.S.A. 19:44A- 20.12, emergency contracts awarded for purposes of coronavirus response are excepted from Pay-to-Play due to public exigency, and municipalities are not required to file an “emergency procurement report” with the State; and WHEREAS, the timely procurement and administration of COVID-19 vaccinations is essential for the health, welfare and safety of the citizens of Bayonne; and WHEREAS, it is contemplated that any and all funds expended by the City of Bayonne in connection with this vaccine distribution plan will be reimbursable under the Stafford Act; and WHEREAS, it is in the best interests of the citizens of the City of Bayonne to retain the services of Bespoke Health, LLC to administer the aforesaid COVID-19 Vaccination Program for an amount not to exceed $900,000.00 which includes an initial payment of no more than $75,000.00; and WHEREAS, pursuant to N.J.A.C. 5:30-5.5(e), the award of the contract shall be subject to the availability and appropriation of funds in the CY2021 budget in Account #1-01-27-330-0000-028; now, therefore, be it RESOLVED, by the Municipal Council as follows: 1. The Mayor and City Clerk are hereby authorized to execute an Agreement with Bespoke Health, LLC, 2109 Broadway #51, New York, NY 10023 for professional medical, related and ancillary services to provide and administer COVID-19 vaccinations for the City of Bayonne and provide the reporting of such vaccines and perform related services pursuant to  its COVID-19 Vaccination Distribution Plan dated March 9, 2021 for an amount not to exceed $900,000.00. 2. The Municipal Treasurer be and is hereby authorized and directed to issue an initial payment to Bespoke Medical, LLC in the amount of $75,000.00. 3. Funds shall be chargeable to Account No. 1-01-27-330-0000-028. 4. Pursuant to N.J.A.C. 5:30-5.5(e), the award of the contract shall be subject to the availability and appropriation of funds in the CY2021 budget in account No. 1-01-27-330-0000-028. Yeas - Council Members Carroll, Gullace, La Pelusa, Perez, and President Nadrowski. Absent – Council Member Guallace. ********** 03. The Council as a whole moved the following resolution, which was read by the Clerk and adopted. WHEREAS, due to the COVID-19 pandemic, the City is in need of professional medical and/or nursing services to provide and administer COVID- 19 vaccinations for the City of Bayonne; and WHEREAS, due to an increase in the number of vaccinations that may become available and the decrease in the number of nursing staff available to administer same, it is in the best interests of the City of Bayonne to avail itself of alternative nursing staff capabilities; and WHEREAS, Hudson County Community College, located at 70 Sip Avenue, Jersey City, New Jersey 07306, is ready, willing and able to qualified provide student nurses to augment the City with the aforementioned alternative nursing staff capabilities at no cost to the City of Bayonne via an Affiliation Agreement with the City of Bayonne; and WHEREAS, the timely procurement and administration of COVID-19 vaccinations is essential for the health, welfare and safety of the citizens of Bayonne; and WHEREAS, it is in the best interests of the citizens of the City of Bayonne to retain the services of Hudson County Community College via an Affiliation Agreement with the City of Bayonne so that the City can augment its nursing staff capabilities in furtherance of the administration of its vaccine distribution program; now, therefore, be it RESOLVED, by the Municipal Council as follows: 1. The Mayor and City Clerk are hereby authorized to execute an Affiliation Agreement with Hudson County Community College, located at 70 Sip Avenue, Jersey City, New Jersey 07306 for the provision of alternative nursing staff capabilities in connection with the City’s COVID-19 vaccine distribution program and that said Affiliation Agreement shall be in form and substance satisfactory to the Law Director and at no cost to the City of Bayonne. Yeas - Council Members Carroll, Gullace, La Pelusa, Perez, and President Nadrowski. Absent – Council Member Guallace. ********** At 6:07 P.M., Council Member LaPelusa moved to adjourn, seconded by Council President Nadrowski, which motion was adopted.  Regular Meeting Page 4 of 4 Yeas - Council Members Carroll, Gullace, La Pelusa, Perez, and President Nadrowski. Absent – Council Member Guallace. ********** _______________________________________ President – Sharon Nadrowski ____________________________________ City Clerk – Madelene C, Medina