City Council

Borough of Beaver, PA Council Meeting March 13, 2018 Minutes  A regular scheduled meeting of Beaver Borough Council was held in the Community Room on March 13, 2018 and called to order at 7:00PM by President, Sean Snowden.  Pledge of Allegiance  Council Representatives in attendance: Alexander Andres, Michael Deelo, Chris King, Margaret McKean, Jim Perini, Adam Rathbun, Alex Sebastian, Jarrod Thomas in late at 7:39pm, Sean Snowden. Borough officials in attendance: Mayor Tom Hamilton, Chief Dan Madgar and Solicitor Garen Fedeles.  Visitors in attendance (signed in): Judy Cashdollar, Marty Scheidmantel, George Kauffman, Jeff Hamilton, Midge Sefton, Betty Burk, Jeff Llyod, Chuck Copeland, Kim Roslander, Tommi Wagner, Rick Sprecker, George Lindemann, Thomas Fuller, Jim Woolley, Robert Rice. President Snowden stated there is a quorum present. Approval of minutes  Motion by Mr. Rathbun to accept the February 13, 2018 Council meeting minutes and February 27, 2018 Working Session minutes. Seconded by Ms. McKean. Voice vote passed unanimously. Treasurer’s Report  Jim Perini –  Questioned the $256,000 miscellaneous item on report  Chief Madgar - Will have Andy look at it and get back to council.  Mr. Deelo – Under service charge for Vanport, $36,000 and not budgeted for this; possibly budgeted under different month.  Chief Madgar – There was a delay in billing. Review invoice and authorization to pay bills Motion by Mr. Perini to authorize and pay submitted invoices for the Borough. Seconded by Mr. Sebastian. Voice vote passed unanimously. Public Participation -  Jim Woolley, 343 Park Street – Complimented the Borough and Columbia Gas doing a very good job.  Jeff Lloyd 390 6th Street – Attended the Planning Commission meetings and Council meetings and in his opinion, lacks public support for Quay Park; people are concerned about cost, if there is $800,000 to spend on the park, we should spend it on infrastructure. March 13, 2018 Page 1  Tree removal in the Quay Park project with possibly the only 2 American Elm trees left in Beaver. Why can’t we rebuild concert stage without cutting down the large trees or relocate the trees?  President Snowden –  No money budgeted for this project, would have to be done through fundraising, grants, etc. There is a motion tonight for forming a committee to find funding. Presenters for Quay Park stated they would work with us in regards to the trees and such. Reports – Commissions/Authorities Council of Governments (COG) – No report  President Snowden – Stated he will attend the meetings if Mr. Andres and Mr. Deelo are unable to attend. Civil Service Commission – No Report Zoning Hearing Board (ZHB) – Nothing scheduled Planning Commission – No meeting last month Tree Commission – Reported by Jeff Lloyd  February 26, 2018 meeting minutes included in council packet.  Met with the Borough Manager and will have at least 12 trees replaced on streetscape, will be replaced with Armstrong Maples and purple Turkish Filbert.  President Snowden – o Thanked the Shade Tree Commission for their assistance and recommendations to the streetscape replacement project. Code Enforcement Officer Report - Reported by Mr. Sprecker  Monthly report for February 2018 in council packet  5th Street project, some of the sidewalks are flaking o Chief Madgar to pass the information to Dan Martone Historic Architectural Review Board (HARB) – Reported by Bob Rice  Results of the survey monkey survey on Borough website  Power point presentation reduced in size due to data on it and also posted on Beaver website  Next meeting is scheduled for April 26, 2018 at 7:00pm, encourages all council members to attend Municipal Authority – Reported by Mr. Deelo  Minutes from 2/21/18 meeting enclosed in council packet  Attentively agreed to move forward with Air Monitors  Carnegie Mellon University in the process of evaluating the conditions of installing the monitors outside of the Mon Valley to Beaver Valley  Municipal Authority is hopping to activate a website in the near future March 13, 2018 Page 2 Council Committee Reports Public Safety/Code Enforcement – Reported by Mr. Sebastian  Ordinance from the city of Beaver Falls in Council packet, we are using for a template  Intersection cameras, will discuss at the work session meeting Finance – No report. Highway – No report.  Chief Madgar – o Spoke to Mr. Thomas and Dan Martone about great cooperation and communication with Columbia Gas. General Government – No report. Recreation – Reported by Ms. King  Recreation Committee report enclosed in council packet concerning further discussion from the work session on 2/27/18 regarding the Planning Committee’s request to move forward with Quay Park o President Snowden –  There is a motion presented tonight to form a committee to raise money for the project. o Solicitor Fedeles –  Motion to put a committee together and see what can be explored for financing and come back to council for a decision of moving forward o Chief Madgar –  Cannot do anything as a council until a committee is formed to seek grants. Break it into different phases if unable to do the whole project at once o Ms. McKean –  Reasons why this project is transformative is because these are the projects that receive grants, it has to have a community-wide transformative appeal to receive grants  Single form application requires the signature of an elected official, so borough is in it also  Suggested putting someone from the Chamber of Commerce on the committee for the business district o Mr. Rathbun –  If full funding not obtained, can still do stages of the project  Motion is just exploring funding to see what can be approached o Mr. Deelo –  Motion is to appoint what is doable and report back to council Reports Manager’s Report – Reported by Chief Madgar  Report for February 2018 enclosed in council packet March 13, 2018 Page 3  HVAC is in need of replacement soon, bids somewhere in the $40,000-$45,000 range to replace the 9 components  Mr. Perini – Can these be broken into smaller projects of $10,000 a year?  Chief Madgar – Issues are the units being tied together and would have the older units trying to keep up with the new units  Salt shed, met with DEP and Borough Engineer, will keep council updated  Fire Station will be in need of a new roof (30 years old)  Mr. Perini – Fire station just installed a new water softener  Chief Madgar – the water was damaging the equipment  Still down some full time officers  Have Officer Degori put together a presentation of the dynamics of the intersection cameras  Christi Ringer is managing the pool again this year  Thanked Tree Commission for work with the tree recommendations  CPA (Citizens Police Academy) started yesterday and have 25 people in the class, they occur on Mondays and are the next 10 Mondays between 6:00pm – 9:00pm  Bids from Krepps for paving/patchwork to get approved for some patchwork on 5th street, sent in to Municipal Authority today to have approved, under $2,000 President’s Report – No Report. Mayor Hamilton –  Mayor Merlin Franke, visiting from Germany, requested a meeting with Beaver Borough since our town is similar in size. Police Chief Madgar – No report.  Mayor’s Franke’s contact information is available if anyone would like to contact him. Fire Department – No report.  Mr. Perini - 2 Live burns this month, focus on training Emergency Management Coordinator – No report.  Mr. Perini – Spoke to Mr. Linkimer, there is a drill scheduled but conflicts with council meeting evenings so looking to change Borough Engineer – Report enclosed in council packet for February 2018. Solicitor Report – Solicitor Fedeles  Reminder for ethics form due by May 1st Old Business Nothing to report. March 13, 2018 Page 4 Old Business Motion – Zoning Ordinance Amendments Motion by Alex Sebastian that Beaver Borough Council approve Zoning Ordinance Amendments to be reviewed by the Beaver Borough Planning Commission and the Beaver County Planning Commission per the Municipalities Planning Code. Seconded by Mr. Perini. Voice vote passed unanimously.  Ms. McKean asked if we are voting to approve these amendments or just to pass them?  Solicitor Fedeles – At the Working Session meeting there were previous revisions to the zoning code, those were put into the ordinance form here. Because it is a zoning ordinance, it has to go through the Beaver and County Planning Commission for their review, this is authorizing for these proposed amendments to go to those two commissions for review and will give a response back, at which Council will ultimately make the vote to pass these or not. New Business Motion – Sell 2009 Ford Expedition Motion by Alex Sebastian that Beaver Borough Council sell the 2009 Ford Expedition to Rochester Borough for $3,600. Seconded by Mr. Rathbun. Voice vote passed unanimously.  Mr. Deelo asked if this is a valid procedure? o Solicitor Fedeles stated because we are selling to another government entity, it has to go through this motion. Motion – Establish a committee for the Quay Park Project. Motion by Michael Deelo that Beaver Borough Council approve to establish a committee to move forward in exploring funding sources for the Quay Park Project as presented to Council on February 27, 2018. Seconded by Mr. Perini. Roll call vote: Mr. Thomas – Yes, Ms. McKean – No, Mr. Andres – Yes, Ms. King – Yes, Mr. Sebastian – Yes, Mr. Perini – No, Mr. Rathbun – Yes, Mr. Snowden – Yes, Mr. Deelo – Yes. Motion passed on the indicated roll call vote, 7-2.  Mr. Thomas asked who all will be on this committee? o Solicitor Fedeles – Council would pick 2 members, Planning Commission would pick their 2 members, and then at that point those 4 people would pick the other 2 people o President Snowden – After speaking with Dave O’Leary he wants a wide range of members, so having a member from the Chamber of Commerce would be beneficial, will speak to Dave about having a member from the Chamber of Commerce. Motion – Activate Civil Service Commission Motion by Alex Sebastian that Beaver Borough Council activate the Civil Service Commission to start the testing process creating an eligibility list. Seconded by Mr. Perini. Voice vote passed unanimously.  Jarrod Thomas – What is the time frame? March 13, 2018 Page 5  o Chief Madgar – It is a 6 month turnaround with Civil Service, so shooting for the end of the year/last quarter of the budget Motion – BOOM Fireworks Motion by Chris King that Beaver Borough Council support Beaver County BOOM at the rate of $500 for the annual fireworks display. Seconded by Mr. Rathbun. Voice vote passed unanimously.  Mr. Sebastian asked where the amount came from because other municipalities are more money. o Chief Madgar – We can approve this and approve more later Motion – Beaver Volunteer Fire Department yearly contribution Motion by Alex Sebastian that Beaver Borough Council approve the $14,000 budgeted contribution to the Beaver Volunteer Fire Department for 2018. Seconded by Ms. King. Voice vote passed unanimously.  Mr. Rathbun asked what the $14,000 cover? o Mr. Perini – Met with other communities and if we were to set any pay rate for invoices, those fire fighters could be construed as borough employees and they are not. This way the borough has no control of what the Fire Department does with this money and take care of whatever they need to take care of so there is separation of Fire Department and Beaver Borough.  Mr. Perini – No increase from last year o Mr. Deelo- Was this budgeted in any particular month?  Mr. Perini – Most likely budgeted in January, slow to getting the input Motion – Tax Certification Fee Motion by Jim Perini that Beaver Borough Council approve the Tax Certification Fee of $25.00 effective March 13, 2018. Seconded by Mike Deelo. Voice vote passed unanimously. Motion to adjourn by Mr. Perini. Seconded by Mr. Andres. Voice vote passed unanimously. Meeting adjourned at 8:07pm. Submitted by Kim Leslie March 13, 2018 Page 6